Office Manager

This position also known as the business office manager, is responsible for making sure that a company's support staff is running smoothly. This position will be responsible for organizing, planning and overseeing administrative assistants, or working with one or two people in a smaller office. Office Managers make sure that the office runs smoothly, which includes keeping supplies in stock, making sure administrative and office staff are doing their job, working with vendors, planning events, making sure the facilities are clean, orderly, and safe, and managing the accounting functions as they relate to entering payables, recording receivables, managing job files and communicating effectively with clients and employees.

Responsibilities

• Maintaining an organized workspace to ensure all incoming and outgoing communication is representative of BELFOR Practices, Processes and Standards

• Communicate effectively and timely with employees and clients on needs and updates

• Manage and motivate employees through continued training and acknowledgement

• Effectively address and resolve employee or client conflicts as needed

• Apply as necessary and ensure compliance with Federal and State DOL, EEOC, OSHA, Davis Bacon regulations.

• Timely creation of new jobs in JD Edwards as required

• Organizing and maintaining an up to date job file for Estimator/General Manager Review

• Participate in Bill Review process to ensure Client Job results are appropriate

• Improve employee and client retention rates through active communication and problem solving efforts

• Using JD Edwards and BCS to maintain vendor list

• Ensure compliance with vendor requirements

• Monthly Reconciliation of AP statements

• Customer file maintenance; digital database and physical file system

• Attend BELFOR sponsored operations and safety training courses as required