Belfor Hayward , CA 94542
Posted 2 days ago
This position also known as the business office manager, is responsible for making sure that a company's support staff is running smoothly. This position will be responsible for organizing, planning and overseeing administrative assistants, or working with one or two people in a smaller office. Office Managers make sure that the office runs smoothly, which includes keeping supplies in stock, making sure administrative and office staff are doing their job, working with vendors, planning events, making sure the facilities are clean, orderly, and safe, and managing the accounting functions as they relate to entering payables, recording receivables, managing job files and communicating effectively with clients and employees.
Responsibilities
Maintaining an organized workspace to ensure all incoming and outgoing communication is representative of BELFOR Practices, Processes and Standards
Communicate effectively and timely with employees and clients on needs and updates
Manage and motivate employees through continued training and acknowledgement
Effectively address and resolve employee or client conflicts as needed
Apply as necessary and ensure compliance with Federal and State DOL, EEOC, OSHA, Davis Bacon regulations.
Timely creation of new jobs in JD Edwards as required
Organizing and maintaining an up to date job file for Estimator/General Manager Review
Participate in Bill Review process to ensure Client Job results are appropriate
Improve employee and client retention rates through active communication and problem solving efforts
Using JD Edwards and BCS to maintain vendor list
Ensure compliance with vendor requirements
Monthly Reconciliation of AP statements
Customer file maintenance; digital database and physical file system
Attend BELFOR sponsored operations and safety training courses as required
Belfor