Api Group Corporation Phoenix , AZ 85002
Posted 2 weeks ago
Arizona Verde Fire Protection is a subsidiary of Western States Fire Protection (WSFP). Western States Fire Protection (WSFP) and its subsidiaries are more than a company. We are a family of unique individuals committed to our purpose, our values, and each other. And we believe in making our own luck, creating our own opportunities. WSFP accomplishes this by constantly innovating, finding ways to create new value and seizing new opportunities.
Protecting lives and property since 1985, WSFP and its subsidiaries specializes in Life Safety Systems. Our values are simple: integrity, quality, safety, professionalism, commitment.
What we offer:
Health, Life, Dental and Vision Insurance
Employee Assistant Program
Flex Spending (FSA) (Cafeteria Plan) and HSA
401(k) Plan
Employee Stock Purchase Plan
Profit Sharing Plan
Paid Time Off (PTO), Parental Leave, Paid Pregnancy Medical Leave
Paid Holidays
Tuition Reimbursement
Annual Discretionary Bonus
Employer Paid Life Insurance
Gym membership reimbursement
Arizona Verde Fire Protection
Office Manager
The Office Manager is responsible for directly performing and/or supervising all office functions including office reception responsibilities, accounting functions, payroll and general administrative support of the office and staff. The Office Manager works extensively with office personnel, customers, subcontractors and vendors. The Office Manager position requires someone that possesses strong people skills, presents a professional image, is extremely detail orientated and has good written and verbal communication skills with construction knowledge. The Office Manager reports directly to the Branch/Area Manager of the company.
Salary range for this position is $58,000 - $79,000 per year depending on experience.
Job Qualifications
Good computer skills with working knowledge of business software applications
understanding of commonly used materials in construction
Strong organizational and analytical skills with fanatical attention to detail
Proficiency in various computer programs and Microsoft Office Suite
Professionalism, dependability, integrity and trustworthiness combined with a cooperative attitude
Supervisory experience is a plus
Excellent written and verbal communication skills required
Self motivated, with the ability to prioritize and complete multiple projects and tasks, with or without reasonable accommodation
Puts forth a courteous, friendly, helpful attitude at all times when dealing with other associates, receiving office visitors, and answering the phones - strong people skills is a must
Willing to pass a post-offer drug test, background and reference check
Job Responsibilities
Supervise, direct and monitor the performance of Admin Assistant and/or other clerical employees
Responsible for office reception functions including greeting customers, vendors, and associates
Conduct payroll and hour tracking functions as required
Conduct billing, receivable, and payable functions as required
Provide general administrative support for managers and staff
Process mail receipt and distribution activities and respond to routine correspondence
Create, type, and distribute internal and external correspondence
Coordinate office schedules, meetings, conferences, and appointments
Order office supplies and assist in upkeep of office equipment
Organize and schedule social occasions for the office
Maintain various types of records
Job Cost Month End
Job Close
Request and monitor new employee job advertisements
New employee onboarding
Assist in completing special reporting and licensing requirements
Assist in compiling contracts, proposals, and job packets
Draft financial, statistical, narrative, and/or other reports as requested
Complete special projects as required
Accomplish responsibilities as required using business software as approved by WSFP
Offer suggestions and solutions on improving efficiency of general office procedures
All qualified applicants with Arizona Verde Fire Protection Company will receive consideration for employment without regard to race, color, religion, sex, sexual orientation and gender identity, national origin or status as a qualified individual with a disability or protected veteran.
VEVRAA Federal Contractor
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Api Group Corporation