Office Manager

Archdiocese Of Chicago, Office Of Catholic Schools Chicago , IL 60602

Posted 2 months ago

ACCOUNTABILITY OBJECTIVE:

The Administrative Assistant serves under the direct supervision of the Principal. The person in this position provides office administration and reception and oversees admissions procedures. This person is responsible for "being the face" of St. Vincent Ferrer School.

EXPECTATIONS:

  • 7:30AM to 3:30PM 10 months August through June; limited hours through July and August

ACCOUNTABILITIES:

Specific accountabilities shall include, but not be limited to:

Reception

  • Knowledge of the mission and philosophy of St. Vincent Ferrer School and support in incorporating and communicating its vision.

  • Answer general phone and email inquiries using a professional and courteous manner.

  • Direct phone and email inquiries to the appropriate staff members.

  • Reply to requests with accurate information.

  • Greet students, families, staff, and visitors in a professional and friendly manner.

  • Provide the warm welcome to all guests and visitors for which SVF is known.

Office Administration

  • Maintain students' cumulative folders.

  • Update and ensure the accuracy of all school databases, including PowerSchool, Constant Contact, and school messenger.

  • Process incoming transfer students and withdrawals.

  • Use word processing, spreadsheet, and database software to prepare reports, letters, memos, and documents.

  • Sort incoming mail, faxes, and courier deliveries for distribution.

  • Prepare and send outgoing faxes, mail, and courier parcels.

  • Oversee the school master calendar for facility use and the scheduling of events.

  • Enter school activities on an electronic shared calendar.

  • Plan for meetings, in-services, and conferences, including refreshments, set-up and clean-up.

  • Create and prepare programs and booklets for awards and graduation ceremonies.

  • Provide nursing support when the School Nurse is not present.

  • Assist 8th grade teacher with graduation preparation.

Ensure School Safety

  • Serve as liaison with security/maintenance and coordinate provision of keys.

  • Maintain records of compliance with school safety drills.

  • Maintain the safety of our students and staff by enforcing established visitor sign-in policies.

Organize Admissions Process

  • Provide tour information and take reservations.

  • Maintain Admissions hotline.

  • Keep track of all applicants and wait-list information.

  • Coordinate interviews with prospective families.

  • Provide follow through on all steps in the admissions process.

Provide Support to Principal

  • Maintain the confidentiality of the position.

  • Work collaboratively with the administration, faculty, and staff in advancing the mission and goals of St. Vincent Ferrer School.

  • Provide general administrative support to all members of Administrative team, as well as others as designated by the Principal.

  • Prepare messages for families, correspondence, meeting agendas, and support material for distribution.

  • Ensure the timely distribution of information for backpack or email distribution.

  • Continue professional self-development.

Required Knowledge, Skills, and Abilities:

Excellent communication skills, energetic and outgoing personality, strong organizational skills, attention to detail, ability to manage multiple simultaneous demands in a fast-paced environment while staying "cool under pressure", and familiarity with Google Apps, data entry, and basic computing are essential. A Bachelor's degree is required.

Preferred Knowledge, Skills, and Abilities:

Experience in a school setting is preferred.

Salary and Benefits

Salary will be provided according to experience and education. Eligible for Archdiocesan benefits.

Start Date

As Soon As Possible

Please send cover letter and resume to kcahill@svfschool.org.


icon no score

See how you match
to the job

Find your dream job anywhere
with the LiveCareer app.
Mobile App Icon
Download the
LiveCareer app and find
your dream job anywhere
App Store Icon Google Play Icon
lc_ad

Boost your job search productivity with our
free Chrome Extension!

lc_apply_tool GET EXTENSION

Similar Jobs

Want to see jobs matched to your resume? Upload One Now! Remove
Office Manager

Maxpoint Interactive

Posted 2 weeks ago

VIEW JOBS 9/2/2019 12:00:00 AM 2019-12-01T00:00 Valassis Digital is seeking an Office Manager to perform strategic and tactical office management and administrative support. This individual will directly support the Chicago office, staff and visitors including senior managers. The ideal candidate should be a highly organized and detail-oriented self-starter with experience in office management and operations. In addition, the ideal candidate should also be able to solve problems before they arise, be quick on their toes, and see tasks through from beginning to end. Responsibilities * Work alongside the larger national office management team to develop, influence and nurture the office culture. * Plan, schedule and execute events within the Chicago office and occasionally surrounding areas * Drive projects to completion in a quick and efficient manner * Check-in visitors and notify respective employees of their guests * Arrange, order and setup meal orders for meetings * Act as a concierge regarding the surrounding area to all visitors and employees * Vendor management, negotiation and relationship maintenance, including submitting weekly vendor orders and monthly supply orders * Keep lobby, kitchen, break room and community areas stocked, organized and tidy * Liaise with property management to handle all facility maintenance and requests * Handle and protect information (written, verbal and tangible) with the highest level of discretion * Perform other projects and duties as assigned * Some physical labor involved in moving tables and chairs around for meetings Preferred Skills * Ability to prioritize and manage multiple projects simultaneously and self-sufficiently * Proactive, adaptable and resourceful in a dynamic environment * Demonstrated capability to take initiative and work independently * Team-oriented with a strong work ethic * Strong attention to detail * Creativity, empathy and enthusiasm * Ability to recognize company culture and the needs of a growing company Qualifications * Experience with office management at a large office (30+ people), facilities operations and employee relations * Background at a tech / software company strongly preferred * Experience arranging meetings, events and outings for large groups * Strong proficiency in Microsoft Office (Word, Excel PowerPoint) and Microsoft Outlook (meeting scheduling, etc.) WHO WE ARE Valassis Digital is a leading digital marketing intelligence company, providing a best-in-class data management platform and online and offline targeting capabilities that fuel superior display advertising and media offerings. Through proprietary technology and the Valassis Digital Consumer Graph™, we power the lifecycle of marketing campaigns – from planning to activation and measurement. In fact, 19 of 20 leading brands work with Valassis Digital to drive better campaign performance. WHAT'S IN IT FOR YOU? Valassis Digital offers a generous total rewards benefits package that includes medical, dental and vision coverage, 401k matching, long-term cash incentives program, and PTO allowance. A wide variety of additional benefits like life insurance, employee assistance and pet insurance are also available not to mention unlimited snacks and smart, friendly coworkers! Valassis Digital considers applicants for all positions without regard to race, color, creed, religion, national origin or ancestry, sex, age, disability, genetic information, veteran status, or any other legally protected status. In addition, Valassis Digital will provide reasonable accommodations for qualified individuals with disabilities. If you need assistance with completing the online application process, please contact ValDigital-Recruiting@valassis.com. #LI-CB1 #INDBUS Maxpoint Interactive Chicago IL

Office Manager

Archdiocese Of Chicago, Office Of Catholic Schools