Office Manager / Administrative Support

Devoted Health Waltham , MA 02154

Posted 2 months ago

A bit about us:

We're on a mission to change healthcare how it's paid for, delivered, experienced. We want to put people center stage, not process or profit. We are guided by a deep belief that every person on Medicare should be treated like we would treat a member of our own family: with loving care and a profound commitment to their health and well-being.

That's why we're gathering a whole bunch of smart, big-hearted people to create a new kind of healthcare company one that combines compassion, health insurance, clinical care, and technology seamlessly.

We want to throw the long ball with people we love for a cause we believe in. Life is short. Join us.

As the office manager you are at the organizational heart of the office and do whatever you can to make sure the workplace runs efficiently and all employees have what they need to do their jobs successfully.

This candidate should be sharp and resourceful, as well as have a natural talent for supporting executives.

If you are highly organized and willing to lend a hand wherever is needed at this exciting and rapidly-growing startup, this could be the perfect opportunity for you.

Responsibilities will include:

  • Oversee general office operation

  • Reception, greet visitors

  • Direct visitors, give instructions or escort guests to their destination

  • Maintain security by following procedures; monitor logbook and issue visitor badges

  • Mail distribution and package distribution daily

  • Restocking kitchens and pantries on multiple floors

  • Daily overall maintenance and organization of the office and supply rooms

  • Maintain the office seating charts and prepare seating for new hires

  • Purchase supplies, maintain vendor relationships

  • Occasional space planning / lift and shift

  • Coordinating domestic and international travel, including flight, hotel, and car rental reservations

  • Managing C-Level calendars and email correspondence

Attributes to success:

  • Ability & agility to multitask - you may be asked to do several things and need to change plans mid day

  • An enjoyment in taking care of an office space and the great people in it

  • Great communication skills - you'll be talking and emailing with candidates, vendors & everyone who works with Devoted

  • You feel accountable for the work you're responsible for

  • A calming presence - sometimes the days are 'hair on fire' and you'll be the person people turn to for support

Desired skills and experience:

  • 1-3 years of office experience

  • Moderate proficiency in computer programs (Google Suite a plus)

  • Friendly professional manner - you will be the face of Devoted

  • Problem solving skills - it's your voice that will make things better

  • A history of being organized and having high attention to detail - it's the little things that matter

If you love running towards complex challenges and transforming them into solutions, if you want to make a potentially huge impact on many lives, and if you are looking for a disruptive startup with an inspiring and talented team, Devoted Health may be the place for you!

Devoted is an equal opportunity employer. We are committed to a safe and supportive work environment in which all employees have the opportunity to participate and contribute to the success of the business. We value diversity and collaboration. Individuals are respected for their skills, experience, and unique perspectives. This commitment is embodied in Devoted's Code of Conduct, our company values and the way we do business.

As an Equal Opportunity Employer, the Company does not discriminate on the basis of race, color, religion, sex, pregnancy status, marital status, national origin, disability, age, sexual orientation, veteran status, genetic information, gender identity, gender expression, or any other factor prohibited by law. Our management team is dedicated to this policy with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, employee activities and general treatment during employment.

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Office Manager / Administrative Support

Devoted Health