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Regular or Temporary:
Language Fluency: English (Required)
1st shift (United States of America)
Please review the following job description:
Responsible for the daily administrative functions of the office. In addition, the Administrative Services manager will be involved in a variety of tasks to include Building maintenance, project work, financials, marketing and employee items.
Essential Duties and Responsibilities:
Following is a summary of the essential functions for this job. Other duties may be performed, both major and minor, which are not mentioned below. Specific activities may change from time to time.
Supervise required administrative support staff.
Coordinate vendor services for facility to include negotiating contracts and pricing.
Analyze internal office processes and recommend procedural or policy changes to improve operations.
Work independently and within a team on special projects.
Act as project manager for projects as directed by Office President.
Monitor the facility to ensure that it remains safe, secure and well-maintained while taking any necessary or proactive measures.
Ensure proper maintenance of facility by working with building owner and managing services including cleaning, climate control, security and other maintenance issues.
Schedule and organize complex activities such as meetings, travel, and department activities as requested by management.
Maintain working knowledge of all building related leases, contracts, maintenance agreements, and other pertinent information for the business unit.
Plan all related details of any office events including but not limited to agenda, timelines for ordering related merchandise, manage RSVP responses and requests, handout preparation and name badges.
Coordinate insurance licensing of employees for office.
Prepare various daily, weekly, and monthly reports for management as needed.
Serve as liaison to Human Resources to ensure all employment paperwork is submitted.
Record attendance for employees as needed for payroll.
Plan, order and maintain office supplies and equipment.
Prepare memos, letters, reports and other correspondence for the department.
Perform other duties as assigned.
Required Skills and Competencies:
The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
College Degree or equivalent work experience
One to two years work experience in an administrative or office management role
Excellent organizational/time management skills
Ability to anticipate and resolve problems
Ability to work under time constraints and meet deadlines
Strong verbal and written communications skills
Ability to effectively interact with employees at all levels of the organization and with a variety of people from diverse backgrounds
Working knowledge of Microsoft Office software
Ability to operate a Computer, calculator, multi-line phone, fax machine, copier, and other office equipment
Ability to adhere to all organizational policies and procedures
Experience in Wholesale Insurance Preferred.
Work Environment and Physical Demands
Ability to work extended hours as needed.
NORMAL OFFICE ENVIRONMENT.
NO UNUSUAL PHYSICAL DEMANDS.
BB&T is an Equal Opportunity Employer and considers all qualified applicants regardless of race, gender, color, religion, national origin, age, sexual orientation, gender identity, disability, veteran status or other classification protected by law.
EEO is the Law Pay Transparency Nondiscrimination Provision E-Verify
CRC Insurance Services, Inc.