Sorry, this job is no longer accepting applications. See below for more jobs that match what you’re looking for!

Office Manage/Administrative Services Manager - Insurance

Expired Job

CRC Insurance Services, Inc. San Francisco , CA 94118

Posted 2 months ago

Specific information related to the position is outlined below. To apply, click on the button above.

You will be required to create an account (or sign in with an existing account). Your account will provide you access to your application information. Need Help?

Should you have a disability and need assistance with the application process, please request a reasonable accommodation by emailing BB&T Accessibility or by calling 866-362-6451. This email inbox is monitored for reasonable accommodation requests only. Any other correspondence will not receive a response.

Regular or Temporary:

Regular

Language Fluency: English (Required)

Work Shift:
1st shift (United States of America)

Please review the following job description:

Responsible for the daily administrative functions of the office. In addition, the Administrative Services manager will be involved in a variety of tasks to include Building maintenance, project work, financials, marketing and employee items.

Essential Duties and Responsibilities:

Following is a summary of the essential functions for this job. Other duties may be performed, both major and minor, which are not mentioned below. Specific activities may change from time to time.

Supervise required administrative support staff.

Coordinate vendor services for facility to include negotiating contracts and pricing.

Analyze internal office processes and recommend procedural or policy changes to improve operations.

Work independently and within a team on special projects.

Act as project manager for projects as directed by Office President.

Monitor the facility to ensure that it remains safe, secure and well-maintained while taking any necessary or proactive measures.

Ensure proper maintenance of facility by working with building owner and managing services including cleaning, climate control, security and other maintenance issues.

Schedule and organize complex activities such as meetings, travel, and department activities as requested by management.

Maintain working knowledge of all building related leases, contracts, maintenance agreements, and other pertinent information for the business unit.

Plan all related details of any office events including but not limited to agenda, timelines for ordering related merchandise, manage RSVP responses and requests, handout preparation and name badges.

Coordinate insurance licensing of employees for office.

Prepare various daily, weekly, and monthly reports for management as needed.

Serve as liaison to Human Resources to ensure all employment paperwork is submitted.

Record attendance for employees as needed for payroll.

Plan, order and maintain office supplies and equipment.

Prepare memos, letters, reports and other correspondence for the department.

Perform other duties as assigned.

Required Skills and Competencies:

The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

College Degree or equivalent work experience

One to two years work experience in an administrative or office management role

Excellent organizational/time management skills

Ability to anticipate and resolve problems

Ability to work under time constraints and meet deadlines

Strong verbal and written communications skills

Ability to effectively interact with employees at all levels of the organization and with a variety of people from diverse backgrounds

Working knowledge of Microsoft Office software

Ability to operate a Computer, calculator, multi-line phone, fax machine, copier, and other office equipment

Ability to adhere to all organizational policies and procedures

Desired Skills:

Experience in Wholesale Insurance Preferred.

Work Environment and Physical Demands

Ability to work extended hours as needed.

NORMAL OFFICE ENVIRONMENT.

NO UNUSUAL PHYSICAL DEMANDS.

BB&T is an Equal Opportunity Employer and considers all qualified applicants regardless of race, gender, color, religion, national origin, age, sexual orientation, gender identity, disability, veteran status or other classification protected by law.

EEO is the Law Pay Transparency Nondiscrimination Provision E-Verify



See if you are a match!

See how well your resume matches up to this job - upload your resume now.

Find your dream job anywhere
with the LiveCareer app.
Download the
LiveCareer app and find
your dream job anywhere
lc_ad

Boost your job search productivity with our
free Chrome Extension!

lc_apply_tool GET EXTENSION

Similar Jobs

Want to see jobs matched to your resume? Upload One Now! Remove
Manager Administrative Services

Kaiser Permanente

Posted 6 days ago

VIEW JOBS 11/13/2018 12:00:00 AM 2019-02-11T00:00 Description: Provides administrative support in a staff capacity to a diverse functional area or business group by directing such activities as budget planning and control, personnel administration, training, communications and workflow procedures. Identifies, coordinates and implements numerous projects/programs to improve the quality and cost-effectiveness of operations and service. Provides support and advice to management. Resolves complex problems, many of which do not have easily definable solutions. Essential Functions: * Ensures compliance with organization policies/procedures and regulatory agencies; effective utilization of personnel, materials, space and equipment; and effective customer service. * Recommends and implements internal policies and procedures. Interprets and applies company policies/procedures. * Manages the budget to meet the fiscal goals for capital, payroll and non-payroll expenses; performs financial and staffing analysis. * Coordinates reconciliation of accounts and budget reporting requirements. * Advises management of serious variances; recommends and implements solutions. * May include managing complex transfer pricing agreements. * Supervises multiple ancillary functions, such as secretarial support, systems development, communications and training. * In addition, provides human resources support to the entire functional area, including managing the hiring, salary determination and performance evaluation processes. * Directs the units participation in diversity employment programs. * May compile statistics and produce reports (EEO/AA) for human resources and management. * Facilitates/administers training and educational programs, such as professional development, systems training and train-the-trainer programs. * May conduct training sessions. * Identifies service and operational problems and issues; provides project management support to identify, research, develop and implement solutions. * Edits/produces any organizational unit communications, such as newsletters and directories. Represents the organizational unit on administrative matters. * Establishes partnerships with other functional areas and/or regions. * Provides consultation to project teams working on region-wide and/or inter-regional projects. Basic Qualifications: Experience * Minimum five (5) years of experience managing a multi-disciplinary staff of professionals, technical and non-exempt employees. Education * Bachelor's degree in business administration OR four (4) years of experience in a directly related field. * High School Diploma or General Education Development (GED) required. License, Certification, Registration * N/A Additional Requirements: * May require minimum three (3) years of experience in functional area. * Ability to adapt to constantly shifting priorities in managing a wide-range of projects * Team player, tactful and diplomatic. * Demonstrated interpersonal skills. * Basic user knowledge of computer systems/MS Office applications. * Must be able to work in a Labor/Management Partnership environment. Preferred Qualifications: * Experience developing education and training programs. * Experience with budget management/ development. * Master's degree preferred. Primary Location: California,South San Francisco,S. San Francisco Hospital 1200 El Camino Real Scheduled Weekly Hours: 40 Shift: Day Workdays: Mon, Tue, Wed, Thu, Fri Working Hours Start: 8:00 AM Working Hours End: 5:00 PM Job Schedule: Full-time Job Type: Standard Employee Status: Regular Employee Group/Union Affiliation: Salaried, Non-Union, Exempt Job Level: Manager with Direct Reports Job Category: Administration, Clerical and Support Services Specialty: Administration Department: Support Services Travel: No Click here for additional requirements > Kaiser Permanente South San Francisco CA

Office Manage/Administrative Services Manager - Insurance

Expired Job

CRC Insurance Services, Inc.