Office Lead

Position Information

Classification Title Office/Clerical Lead FLSA Non-Exempt FTE 1.00 Minimum Qualifications

Requires at least a high school diploma or equivalent. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.

Preferred Qualifications

• Experience with complex accounting systems.

• Experience training others on business process systems.

• Experience using graphic design software (such as Adobe Creative Cloud products and Canva) for producing program and event advertisements.

• Experience with social media promotion pertaining to special events and academic program recruitment.

Position Summary

The Office/Clerical Lead for the Department of Public Administration and Policy in the School of Public and International Affairs is the sole support for the Department. The Office/Clerical Lead serves as the main contact for the department and works independently to oversee general operations. In addition, the Office/Clerical Lead coordinates faculty recruitment, special events, and internal and external communications (social media). The Office/Clerical Lead prepares and initiates departmental business processes that flow to SPIA's shared services business team. The Office/Clerical Lead reports directly to the Head of the Department of Public Administration and Policy.

Knowledge, Skills, Abilities and/or Competencies

• Ability to analyze financial data.

• Ability to prepare financial statements and work independently to apply accounting practice and theory.

• Ability to perform business process tasks and proactively communicate trends and issues.

• Ability to develop and maintain effective working relationships and communicate effectively.

• Written and communication skills and great attention to detail.

• Sound judgement, discretion, and proven efficiency in handling complex and confidential issues.

• Effective multitasking in a fast-paced environment.

• Ability to work with limited information and produce results for the execution of events.

• Advanced Microsoft Office application skills.

Physical Demands

Sitting, standing for long periods of time. Light lifting.

Is driving a responsibility of this position? No Is this a Position of Trust? Yes Does this position have operation, access, or control of financial resources? Yes Does this position require a P-Card? No Is having a P-Card an essential function of this position? No Does this position have direct interaction or care of children under the age of 18 or direct patient care? No Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) Yes Credit and P-Card policy

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Background Investigation Policy

Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Duties/Responsibilities

Duties/Responsibilities

Communications

• Update website and social media content weekly with news about alumni, faculty, and students. Take photos at events for use in advertising and social media.

• Create website material (student and faculty profiles, department activities and honors, etc.).

• Create and implement social media marketing campaigns for strategic events and ads for target audiences.

• Design conference ads and posters for programs.

• Collaborate with marketing team at the School and University level to execute promotions within strategic brand plan.

Percentage of time 25 Duties/Responsibilities

Project and Event Management

• Plan, implement, and execute event logistics for department events.

• Scheduling conference room and classroom spaces.

• Organize and book travel for guests, speakers, and candidates.

• Negotiate catering for events.

• Delegate tasks to other PADP staff engaged in projects and events

Percentage of time 25 Duties/Responsibilities

Financial Support

• SPIA Business Team liaison

• Faculty staff, Glad Program, & guest travel reimbursement

• Faculty, staff, Glad Program & guest non-travel reimbursement.

• Track department & GLAD Program transactions and spending

• Department & GLAD Program purchasing/ordering/invoicing

Percentage of time 25 Duties/Responsibilities

Administrative Support

• Serve as primary department contact in person, on phone, and via email.

• Coordinate the course evaluation process each semester.

• Provide administrative support for department head.

• Maintain departmental master schedules.

• General office and departmental management (building, keys, mail, etc.).

• Supply and promotional item inventory maintenance

• Property control

• Building lock, alarms, after-hour access

• Back up to student services role

Percentage of time 25

Contact Information

Recruitment Contact

Contact Details

For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.

Recruitment Contact Name Hannah Cowart Recruitment Contact Email hrcowart@uga.edu Recruitment Contact Phone 7065422931

Posting Specific Questions

Required fields are indicated with an asterisk (*).

Applicant Documents

Required Documents

• Resume/CV

• Cover Letter

• List of References with Contact Information

Optional Documents

Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact University HR (hrweb@uga.edu).

The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status.