Office HR Administrative

Wavestrong Pleasanton , CA 94566

Posted 6 months ago

An Office HR Administrative with experience managing office functions for a technology related company is preferred, as well as previous HR experience including all accounting functions on QuickBooks Pro (A/R, A/P, Bank reconciliation, Payroll on QuickBooks). Strong organization and communication skills; detail-oriented and follow through on deadlines are all valuable to this position.

  • Flexibility in working with a variety of personalities
  • Excellent administrative and organizational skills
  • Answer phones and Support associates in daily office operations
  • Maintenance of office supplies and monthly supply orders
  • Provide mailing and shipping support
  • Maintain company personnel files

Human Resources responsibilities, including:

  • Preparing Offer Letters
  • Onboarding new employees (paperwork, payroll, benefits, etc.)
  • Maintaining company benefits (adding new employees, open enrollment)
  • Preparing, reviewing and compiling timecards for hourly employees
  • Completing E-verify and background checks
  • Maintaining employee database, PTO and sick time spreadsheet
  • Audit invoices from contractors for accuracy and maintain tracking spreadsheet
  • Audit expense reports from employees
  • Termination paperwork
  • Organize company lunches and small events
  • Prepare and complete bank deposits
  • General Accounts Payable
  • Liaison with landlord on general facilities issues
  • Export and format time reports on employee projects

Requirements

  • Extensive knowledge of MS Office Suite (especially Outlook, Word, and Excel)
  • Must be self-sufficient, detail oriented, proactive, organized, fast learning, and problem-solving
  • Must have a positive attitude and professionalism in all written and verbal contact
  • Accurate typing skills and MS Word formatting knowledge
  • Ability to multi-task and prioritize
  • Ability to pick up new programs and concepts quickly
  • Accounting/AP experience a plus
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Office HR Administrative

Wavestrong