Orbital Insight Palo Alto , CA 94306
Office Experience Associate
Orbital Insight is currently seeking an Office Experience Associate to join our growing team. In this role, you will be responsible for day-to-day office administrative operations, create and maintain a pleasant work environment and ensure the office is running smoothly.
The ideal candidate is energetic, detail-oriented and is able to juggle multiple things at once. You anticipate what's needed in the office and look for creative solutions. You will drive continuous office improvement and ensure our work environment helps attract and maintain our talent. We are looking for a team player who is ready to jump in!
This position is based in Palo Alto, CA.
Duties & Responsibilities
Serve as point of contact for employees on all office administration issues
Greet visitors/guests, offer refreshments, escort to meeting rooms or contact OI employee/host
Organize and maintain office layout and common areas
Responsible for recurring and non-recurring beverages, snacks, catering: select vendor(s) and manage ongoing vendor relationships, ensure catering is set up and cleared up properly, ensure vendors understand expectations
Set up and maintain employee administrative process: security cards, Employee Fitness Waiver, GoPass, birthday/anniversary, dietary restrictions
Serve as point of contact for property management, janitorial services, contract services (i.e. Task Rabbit, Plant Vendors, etc.)
Point of contact for opening new office locations, ownership of researching contracting with vendors to mirror other Orbital Insight locations, ensure all offices have cohesive signage
Maintain NDA, MDA, Agreements, etc. into the appropriate Google Drive. Filing/loading invoices or receipts into applicable Google Drive for EGFS monthly reconciliation
Additional duties as assigned
Skills & Abilities
Ability to work in a fast-paced environment
Strong attention to detail
Proficiency in messaging, MS Office Suites, Google tools
Excellent time management skills and ability to multi-task and prioritize work
Associates Degree or higher desired
We are backed by marquee investors such as Sequoia Capital, Google Ventures, In-Q-Tel, and Bloomberg Beta, Orbital Insight is rapidly expanding its commercial and public sector capabilities. Come join us if you are unafraid to try new approaches and relentlessly seek to push the state of the art, taking projects all the way from prototype to production-ready.
Paid time off
Medical, dental, and vision insurance
Life & disability coverage
Flexible Spending Accounts
Twice a week catered lunches
Monthly happy hour in office
Stocked kitchen with healthy snacks, coffee, tea, etc.
Easy commute via Caltrain, with company sponsored Go Pass
Note to Recruiters and Placement Agencies: Orbital Insight does not accept unsolicited agency resumes. Please do not forward resumes to any person or email address at Orbital Insight prior to obtaining a signed agreement from Recruiting/HR. Orbital Insight is not liable for and will not pay placement fees for candidates submitted by any agency other than its approved recruitment partners. Furthermore, any resumes sent without an agreement in place will be considered your company's gift to Orbital Insight and may be forwarded to our recruiters for their attention.