Office Coordinator/Administrative Assistant

Lightspark is the easiest, most reliable, enterprise-grade gateway to the Lightning Network, enabling money to move just like bits and bytes do on the Internet. Lightspark services aim to be the fastest, lowest cost, easiest and most reliable way to send and receive payments globally using Lightning. We want to deliver open payments for the Internet at scale and we're laser-focused on solving real problems for our customers with best-in-class innovative software solutions. We aim to help businesses around the world benefit from real time payments and build amazing new experiences for themselves and their customers. Lightspark is headquartered in Los Angeles but serving the world.

Are you ready to step into a dynamic role where you can truly make a difference? Join us at Lightspark as our Office Coordinator/Administrative Assistant and become the backbone of our day-to-day operations! In this role, you'll handle various tasks with precision and enthusiasm, ensuring the office runs smoothly and efficiently. Your strong organizational skills and a keen eye for detail will shine in our fast-paced environment. As the first point of contact for visitors, you'll play a key role in creating a warm and professional atmosphere. Your welcoming demeanor and excellent communication skills will set the tone for our office culture. You'll also have the opportunity to help foster a vibrant, engaging work environment for our team. If you're looking for a role that combines administrative excellence with a chance to shape a positive, thriving office culture, we want you on our team!

What You'll Be Doing:

• Greet and assist visitors, clients, and vendors in a friendly and professional manner

• Manage event calendars & assist the People team with general calendar support and candidate experience support

• Receive and distribute all deliveries

• Organize and maintain office files, records, and documents

• Assist with preparing and tracking documents for the legal and finance team

• Maintain office and kitchen supplies and inventory, and order new supplies as needed

• Organize and maintain common areas such as the kitchen and conference rooms

• Coordinate daily lunch orders for the office, working with vendors to arrange meal delivery

• Set up and break down the lunch setup after the meal, cleaning and organizing the area

• Assist in organizing team and company events with the Office Manager & EA team

• Assist with coordinating travel arrangements for conferences

• Assist in budget tracking, expense reporting, and invoice processing

• Assist with the set-up and coordination of weekly company meetings

• Perform other duties as assigned

What We're Looking for:

• 2-4 years of experience in an administrative or office coordination role

• Strong communication and interpersonal skills

• A passion for enhancing company culture and a proactive approach to organizing engaging events to create a fun, social office environment

• Basic understanding of event planning, including food & beverage

• Proficiency in Google Suite

• Notary Certification or a commitment to obtain certification shortly after joining the team

• Excellent organizational and multitasking abilities

• Attention to detail and accuracy

• Ability to maintain confidentiality and handle sensitive information

• A positive, proactive, and team player attitude

• Willingness to be agile and jump in wherever is needed. We are a startup!

• Ability to work Monday - Friday onsite at our offices in Culver City, Los Angeles, California

Lightspark is on a mission to build an open payment protocol for the Internet at scale and therefore we're committed to creating a more inclusive and diverse workplace to reflect the customers we serve. We welcome interest from individuals of all backgrounds and levels of experience who share our mission. We do not discriminate based on race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, disability status, or other applicable legally protected characteristics.