Office Coordinator

Office Coordinator

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Work type: Staff

Senior management: Liberal Arts and Human Sciences

Department: Apparel, Housing and Resource Mgmt

Location: Blacksburg, Virginia

Categories: Business / Accounting / Finance, Administrative / Clerical, Human Resources

Job Description

The primary responsibility of the Office Coordinator is to provide administrative and managerial assistance to the Department Head, faculty, and staff with Apparel Housing and Resource Management. The Office Coordinator assumes responsibility for managing office communications, including emergency and maintenance matters as well as office functions and gatherings. They will perform advanced fiscal, bookkeeping, and accounting related duties at the highest level in reviewing, processing, and controlling manual and automated fiscal records and reports in relation to budgets. Ensures that all business transactions are completed effectively and timely in a manner that promotes a positive working relationship both inside and outside the department. The Office Coordinator handles all HR related activities for the department. Additionally, they maintain records for equipment inventory and other related fixed asset duties.

Required Qualifications

• Prior experience as an administrative or executive assistant, providing support for projects, meetings/events, and maintaining multiple electronic calendars.

• Strong organizational, planning, interpersonal, and communication abilities.

• Knowledge of records management system.

• Experience in bookkeeping/accounting; word processing and spreadsheet experience using Word, Excel or comparable software.

• Must possess a high degree of accuracy and attention to detail.

Preferred Qualifications

• Knowledge of Virginia Tech programs including Banner, Page Up, Hokie Spa, and Chrome River.

• Knowledge of state, university, and college policies and procedures.

• Associate Degree or higher in business or related field OR an equivalent level of training and experience.

Pay Band

3

Appointment Type

Regular

Salary Information

Commensurate with Experience

Review Date

07/15/2024

Additional Information

The successful candidate will be required to have a criminal conviction check.

About Virginia Tech

Dedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges, a school of medicine, a veterinary medicine college, Graduate School, and Honors College. The university has a significant presence across Virginia, including the Innovation Campus in Northern Virginia; the Health Sciences and Technology Campus in Roanoke; sites in Newport News and Richmond; and numerous Extension offices and research centers. A leading global research institution, Virginia Tech conducts more than $500 million in research annually.

Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, sex (including pregnancy), gender, gender identity, gender expression, genetic information, national origin, political affiliation, race, religion, sexual orientation, or military status, or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants, or on any other basis protected by law.

If you are an individual with a disability and desire an accommodation, please contact Gabby Brown at gabbyt19@vt.edu during regular business hours at least 10 business days prior to the event.

Advertised: June 25, 2024

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