Office Coordinator- Student Services

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Job Posting Title:

Office Coordinator- Student Services

Position Type:

Professional / Unclassified

Department:

LSUAM HSE

• APSS - Student Services (Douglas K Waddell Sr. (00044472))

Work Location:

H.P. Long Field House

Pay Grade:

Professional Hourly

Job Description:

College of Human Sciences and Education

Office of Student Services

Office Coordinator- Student Services

The Office Coordinator- Student Services reports directly to the Associate Director of Student Services in the College of Human Sciences and Education. This position provides secretarial support to the Associate Director of Student Services and general clerical support for the Office of Student Services under the daily supervision of the Associate Director of Student Services for staff and students and Administration.

Reception: 30%

Greets visitors to the administrative office-and directs them to appropriate faculty or staff Answers departmental phone and transfers calls appropriately.

Independently fields inquiries and answers questions.

General Clerical Support: 25%

Maintains copier, fax machines, and shredder; Distributes mail, printed materials; Completes copy jobs for Asst. Dean, Asst. Directors, Advisors and graduate assistants.

Can Order office supplies and maintains supply closet inventory; Enters work orders for requests from facility services and IT requests; Ensures documents are shredded in a timely fashion.

Ensures classrooms and storage areas are maintained and clutter is removed.

Instructional Administrative Support: 25%

Prints Degree Audit Forms, Receives all clerical appeal information, CATS Hold Information, Assistant Dean and Associate Director of Student Services with Graduation, Fall and Spring.

Administrative Support: 20%

Ensures timely processing of departmental documents and forms. Accesses mainframe for course and student related issues for Associate Director and Office Staff.

Assists undergraduate academic advisors coordinators with mainframe inquiries related to student information. Maintains records and displays of student information, telephone numbers, and office hours. Manages contact information database. Other duties as assigned.

Minimum Qualifications

Education Level- Bachelors.

Years of experience- some related experience.

LSU is committed to creating an inclusive space where our employees feel valued for their skills and uniqueness. If you do not meet the minimum qualifications as listed, but have significant experience within the major job responsibilities, we welcome your application.

Additional Job Description:

Special Instructions:

Please provide a resume/CV, cover letter, three professional references including name, title, phone number, and email address. For questions and concerns regarding the status of your application or salary ranges, please contact Rob Lyles at 225-578-5417 or via email at glyles@lsu.edu.

Posting Date:

April 12, 2024

Closing Date (Open Until Filled if No Date Specified):

Additional Position Information:

Background Check

• An offer of employment is contingent on a satisfactory pre-employment background check.

Benefits

• LSU offers outstanding benefits to eligible employees and their dependents including health, life, dental, and vision insurance; flexible spending accounts; retirement options; various leave options; paid holidays; wellness benefits; tuition exemption for qualified positions; training and development opportunities; employee discounts; and more!

Positions approved to work outside the State of Louisiana shall be employed through Louisiana State University's partner, next

Source Workforce Solutions, for Employer of Record Services including but not limited to employment, benefits, payroll, and tax compliance. Positions employed through Employer of Record Services will be offered benefits and retirement as applicable through their provider and will not be eligible for State of Louisiana benefits and retirement.

Essential Position (Y/N):

LSU is an Equal Opportunity Employer and SAME Agency:

LSU is designated as a State As a Model Employer (SAME) agency and provides assistance to persons needing accommodations or with the accessibility of materials. For those seeking such accommodations or assistance related to this search, we encourage you to contact the Office of Human Resource Management (hr@lsu.edu).

HCM Contact Information:

For questions or concerns related to updating your application with attachments (e.g., resumes, RS:17 documents), date of birth, or reactivating applications, please contact the LSU Human Resources Management Office at 225-578-8200 or email HR@lsu.edu. For questions or concerns regarding the status of your application or salary ranges, please contact the department using the information provided in the Special Instructions section of this job posting.