OTA Insight Denver , CO 80208
Posted 2 weeks ago
What you will do:
The Office Coordinator leads workplace operations and admin support for the local assigned offices, ensuring exceptional Lighthouse experiences that seamlessly blend the physical office, people, and culture. This role focuses on dynamic workspace solutions and efficient office event management. Please note that his is a part-time position (2 days per week).
Where you will have impact:
Day-to-Day Office Management
Responsible for all practical & logistic coordination in the office: food, drinks, office supplies, office equipment, etc.
Ensure office efficiency by maintaining common areas, maintenance of office storage and overseeing supplies & equipment
Provide administrative support as needed: scheduling appointments, meetings, mailing packages, …
Coordinate the welcome and baby packages for new joiners and new parents
Coordinate new hire computer hardware setups with HR Coordinators
Collaborate with vendors, track invoices, and partner with Finance for timely payments
Culture Ambassador
Act as a champion for the organisation's values and cultural initiatives.
Local Event Planning
Facilities Management
Overview maintenance and cleanliness
Building management coordination for repair and improvement
What's in it for you?
Unlimited time off: we believe in providing our employees with the flexibility and autonomy to manage their work-life balance effectively
Workshops and frameworks that help employees realize their full career potential
The opportunity to shape the products that more than 85,000 users rely on worldwide
The chance to grow and evolve the data culture at a fast-growing scale-up
A compensation program that values your work and which we will proactively keep competitive
401k matching up to 4%
We know not everyone relaxes the same way; therefore, we've opted to support your general wellbeing by subsidising up to 80% of your monthly ClassPass subscription
A referral bonus scheme when you bring new talent to our #bestteamever!
Who you are:
Experience in office management or related roles
Exceptional organizational and multitasking skills
Proven communication and collaboration abilities
Familiarity with facilities management and event coordination
Proficiency in office software and tools
Collaborative and adaptable, managing ambiguity and competing priorities effectively
Exceptional organizational and multitasking skills while remaining composed under pressure
Independent and enthusiastic, willing to roll up sleeves and provide hands-on support
Strong written and verbal communication skills with a confident and approachable demeanor
Proficient in observational analysis, emphasizing office and culture insights
Hands-on experience with Google Suite or MS Office Suite
Fluent in English, both written and spoken, any other language used within our company network is a plus
Detail-oriented with strong coordinating and processing skills, unwavering integrity, and a commitment to effective sharing of information
OTA Insight