Office Coordinator (Part Time)

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Job Type

Part-time

Description

Lactalis USA is currently seeking candidates to join our Human Resources team in Buffalo.

Lactalis, the world leader in dairy, is a family-owned business with more than 85,000 pragmatic and ambitious professionals worldwide, committed to nurturing the future by providing healthy and delicious dairy products that bring people together every day. We produce award-winning dairy products that bring people together every day. We offer an enviable range of dairy brands including Galbani, Président, Kraft Natural Cheese, Cracker Barrel, Black Diamond, Parmalat, Siggi's, and Stonyfield Organic in addition to several brands imported from our affiliates in Europe.

At Lactalis, our core values of AMBITION, ENGAGEMENT, and SIMPLICITY are at the heart of everything we do. We are dedicated to building a safe, diverse, inclusive, and authentic workplace and we know that our candidates come from many different backgrounds, cultures, and experiences. If you're excited about this role but your past experience doesn't align perfectly with every qualification in the job posting, we still encourage you to apply and share with us your STORY, your PASSION, and your EXPERTISE! You may be just the perfect candidate for this or other roles within our company.

Lactalis is an equal employment opportunity employer. We will not discriminate against applicants with regard to any legally-recognized basis including, but not limited to: veteran status, race, color, religion, sex, national origin, age, marital status, sexual orientation, and physical or mental disabilities.

From your PASSION to ours

Responsible for providing a variety of services for the company, of which the primary purpose will be to screen and greet incoming visitors, coordination of telephone services, mail services and various administrative functions. This position is part time, in office, with a schedule of 8-1 or 830AM - 130PM.

From your EXPERTISE to ours

Key responsibilities for this position include:

• Greet and register visitors utilizing iLobby for the facilities located at 500 Seneca Street

• Coordinate incoming and outgoing letter and packages from US Postal services, UPS, FedEx, and 123 Delivery Services. Identify, sort and distribute these along with intercompany correspondence.

• Provides a variety of administrative services for office staff including: Coordination of office supplies, bookings of conference rooms for meetings, distribution of service related announcements as well as bulletins and announcements for company sponsored events and activities. Ensures that all announcements and event activities are properly stored on 500 Seneca Teams site and formatted by Name/Subject Date. TV Monitors and Bulletins are compiled with necessary regulatory postings, announcements, and events are kept current and uniform manner

• Performs functions for Human Resource Department included but not limited to: group email, weather announcements, All TV communications, property management email distribution, and communicating/distributing company personnel awards

• Manage all invoices related to the facilities located at 500 Seneca Street, including tracking and payment confirmations. Analyze invoices and identify potential saving opportunities.

• Basic kitchen and office management that may include but not limited to: setup/run dishwasher, coffee machine operation and general maintenance, refill supplies, water office plants, prepare workstations for visitors

• Managing product displays and office events (i.e birthday celebrations, food tray setup, holiday decor)

• Coordinate with other office coordinators/employee engagement managers to align the office experience across Lactalis offices in the US. This includes but is not limited to hosting monthly meetings to identify opportunities to extend the employee experience.

• Travel and / or extended or off work hours may be required.

• This description reflects management's assignment of essential functions, it does not proscribe or restrict the tasks that may be assigned.

• To fulfill these responsibilities, tools such as a computer, phone or, and / or allowance(s) may be provided.

• Reasonable accommodations may be made to enable individuals with disabilities to perform these Essential Duties and Responsibilities.

Requirements

From your STORY to ours

Qualified applicants will contribute the following:

Education

• High school diploma / GED required

Experience

• One to two years related experience and/or training; or equivalent combination of education and experience.

Skills / Abilities

• Should possess strong communication and organizational skills.

• Knowledge of Word and Excel programs.

Salary Description

$22-23 Hourly