Office Coordinator (Part-Time)

Job Summary

We are looking for an energetic and motivated individual to be a Part-Time Office Coordinator (25 hours per week). From our Frisco Office, this individual will serve as the local representative of the Business Operations / Facility Team and work in tandem with the Office Manager to coordinate various office tasks and functions for the Frisco office primarily, and, potentially, assist the Office Manager in supporting other offices.

Responsibilities

Work with the Office Manager to oversee the management of the Frisco office, including, but not limited to

• Facilities Management - address day-to-day concerns of the Frisco office, coordinating building management / vendors to maintain, manage and enact needed repairs, keeping the Frisco office tidy and organized, etc

• Welcome clients and visitors to the Frisco office and assist them as needed

• Facilitate office supply orders, including snacks and refreshments for the Frisco office

• Perform various clerical tasks as needed (file papers, organize supplies, etc.)

• Order catering for On-Site Internal and Client Meetings

• Sort, and dispense incoming mail

• Prepare outgoing mail, faxes and packages

• Work with Hurman Resources to plan and manage Company Events

• Work with the Inventory Group to maintain, manage and improve the Frisco office inventory for tenured employees (keeping a current list of all assigned equipment); as well as act as a backup to the Learning & Development Group to manage allocation of equipment for new hires

• Work with the Office Manager and others on ad hoc projects and tasks

Skills

• Must be self-motivated, organized, personable, and detail-oriented.

• Basic Microsoft Office skills calendars, email, Powerpoint, Excel, Word, etc.

• Experience managing annual calendars of events

• Must possess excellent time management skills and be able to prioritize efficiently and multi task

• Must possess excellent communication skills, both verbal and written

• Must be process oriented, able to both take direction and suggest improvements when appropriate

• Must be both a team oriented collaborator as well as someone able to work individually and take initiative

• Must be able to work with a diverse array of employees

Qualifications

• HS diploma

• 1-3 years office management experience a plus

• Familiarity working within an office environment

• Ability to work onsite during scheduled days / times

• Professional demeanor

• A great attitude and a willingness to learn from and contribute to our Abacus team

The Benefits of Working for Abacus

• Exposure to diverse array of technologies

• Competitive compensation

• Positive, friendly, supportive office environment

• Workplace perks such as wellness program and fun events