Office Coordinator - College Of Computing

This position supports two computer science initiatives at GVSU: The School of Computing graduate programs along with the Advanced Computing Institute (ACI) and the Regional Math and Science Center's (RMSC) K-12 computer science outreach efforts. The Coordinator will be responsible for supporting the Computing and ACI receiving spaces, supporting faculty, students and staff in those units, and planning, processing and tracking efforts related to GVSU's role leading K-12 computer science outreach through the RMSC. This position will primarily work in the Grand Rapids Health Campus.

This position is partially supported by an external grant. The continuation of this appointment is contingent upon the receipt of grant funds sufficient to support the position.

Salary & Benefits:

C3 Level - Minimum salary of $18.95/hour

Comprehensive benefits package including medical, vision, dental, life insurance, generous employer retirement contributions, wellness resources and tuition waiver effective on date of hire.

Essential Functions:

• Responsible for operation of an office serving multiple departments and programs.

• Work with complex situations requiring independent judgment in nonstandard situations.

• Responsible for coordination and organization of activities across units and colleges, including external organizations.

• Submit budgets and finance statements and processes invoices and payments.

• Coordinate events and activities that span internal and external groups at multiple locations.

• Work with event services and hotels in support of events.

• Receives information in various forms and determines the appropriate method for processing.

• Responsible for the coordination/completion and the quality of the clerical work for the department/office which includes answering telephones, providing information, or routing calls to appropriate person; open and route incoming mail and prepare outgoing mail, including bulk mailings; typing memos and other correspondence; maintain office filing system.

• Responsible for creating, maintaining and updating filing information, record keeping systems; paper and/or computer.

• Compiles and logically formats statistical data and reports.

• Disseminates information that may require explanation and interpretation of established university and departmental policies and procedures, and directs individuals to sources of additional information.

• Monitor departmental budget reports, and reconciles the reports with the department/office's records.

• Generates reports, memorandums, correspondence, presentation materials, brochures, spreadsheets and graphics, and other similar materials using various computer systems.

• Responsible for ordering office supplies and other program inventory; processing various university forms.

• Supervise student employees.

• Process student employee payroll/Ultratime and maintain appropriate records monitoring available dollars.

• Maintain/schedule for orientation/advising/special projects/programs/events for multiple programs/departments.

• Acts as liaison between School Director, Regional Math and Science Center, institutes, faculty, staff, students, other academic units, and outside agencies and organizations.

• Performs and coordinates scheduling tasks and support services associated with preparing and making arrangements for major meetings, conferences, exhibits, travel, or other related duties for both internal and external contacts

• Manage/maintain supervisor's schedule.

• Coordinate/monitor grade processing.

• Assist in academic year scheduling of courses, classrooms, times, and faculty for the department.

• Other related duties as assigned.

Non-Essential Functions:

• Textbook orders for faculty.

• Make travel arrangements for staff.

Required Knowledge, Skills, and Abilities:

• High school graduate or equivalent.

• Minimum of three years of relevant work experience.

• Experience with various computer software applications such as Microsoft Office and/or equivalent.

• Demonstrated experience to successfully operate office equipment.

• Data entry experience.

• Typing and spelling competency with grammar and proofreading skills.

• Possess strong verbal and written communication skills.

• Demonstrated experience to successfully provide quality customer service.

• Demonstrated experience to successfully work independently, organize own work and coordinate work activities of others.

• Ability to work under pressure and meet deadlines.

• Demonstrated experience to successfully maintain satisfactory work performance and attendance records.

• Ability to successfully maintain positive intercultural and interpersonal relationships.

Preferred Knowledge, Skills, and Abilities:

• Some college course work.

• Experience in higher education.

• Supervisory experience preferred.

• Demonstrated ability to work independently and for multiple constituents.

• Demonstrated experience to successfully work under pressure and meet deadlines.

• Demonstrated experience working with databases.

• Demonstrated experience to successfully perform mathematical calculations with speed and accuracy.

Supervision Received:

Receives general instruction from a designated supervisor but is generally expected to work independently.

Supervision Exercised:

Hire, train, schedule and coordinate the work of student employees and may act as lead worker to PSS staff members within the department/unit/division.

Working Conditions:

Work hours 8am-5pm, M-F. Normal office environment.

How to Apply:

Attach your cover letter and resume. The system will allow you to attach these documents electronically. If you have questions about the position or the posting, please contact burnsli@gvsu.edu. If you need technical assistance, please call Human Resources at 616-331-2215.

Application Deadline:

Application closes July 31. This posting may be closed at any time at the discretion of the University.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Must have the physical stamina to work long hours and/or more than 5 days per week. The requirements listed are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The information contained in this job description is for compliance with the Americans with Disabilities Act as amended by the ADA Amendment Act (2008), Section 504 of the Rehabilitation Act of 1973, and other applicable federal and state laws that prohibit discrimination on the basis of disability. GVSU will provide reasonable accommodations to qualified individuals with disabilities upon request. See www.gvsu.edu/affirmative/. TDD Callers: Call Michigan Relay Center at 711 (in State) or 1-800-833-7833 (out of State).

Grand Valley State University is an Affirmative Action/Equal Opportunity Employer, which includes providing equal opportunity for racial and ethnic minorities, women, protected veterans and individuals with disabilities. University policy extends protections to additional identities.