Office Coordinator - MAS (Broadview, IL)

Company: Mobile Auto Solutions

Responsibilities

• Vehicle Fleet Admin Support

• Coordinate license plate renewals with a representative from Boyd corporate office.

• Maintain vehicle insurance

• Create & upkeep folders & records of company vehicles on the Google Drive

• Create folders & keep track of vehicle accident progress.

• Send vehicle titles to corporate office in Elmhurst, IL

• Notifying technicians & regional managers of emissions requirements & safety recalls

• Stock, create, & send out swag packages when requested

• Order new MAS van logos

• Maintain vehicle toll passes (iPass, Peach Pass, etc)

• Maintain stock of office / non-warehouse stock (office supplies, coffee, company apparel, etc)

• Open line of communication for employees / direct employees to appropriate departments for assistance

• New technician training for CashPro, receipts & Google Drive, & GMail filters

• Distribute & reconcile credit card statements for all employees

• Deposit customer checks

• Assist with billing phone calls & internal and external billing questions when capable

• File invoices & receipts

• Record the online mobile deposits from technicians

• Attend monthly AR meetings with manager, follow up with collection agency for past due customers

• Other administrative & billing duties as needed

Requirements

• High School Diploma or equivalent required

• Bachelor's Degree preferred

• Administrative background

Pay ranges for this position is $26 - $29 an hour