Office Coordinator II - Finance Emphasis #369

Telecare Corp. San Diego , CA 92140

Posted 2 weeks ago

Office Coordinator II

Must know HR, Employee Relations, Finance, Budgets, Journal Entries, AP, AR, Ordering

Must be organized, efficient, fast paced, self sufficient, accountable, willing to work more than 8 hours a day at times.

  • This position has an emphasis in finance, accounting and payroll*

Employment Status: Full Time

Shift: 8:00 am-4:30 pm

Days: Monday-Friday

Compensation: $54,080 salary

POSITION SUMMARY

The Office Coordinator II plans and organizes a variety of administrative and financial operations functions to support business operations.

QUALIFICATIONS

Required:

  • High School or GED

  • Two (2) years of Office Administration or one (1) year experience with an Associate's degree

  • One (1) year experience in a healthcare field

  • Knowledgeable and proficient in MS Office programs

  • Experienced entering data into computer systems

  • Position requires driving: valid driver's license, a motor vehicle clearance and proof of auto insurance is required at time of employment and must be maintained throughout employment. Additional regulatory, contractual or local requirements may apply

Preferred:

  • Working knowledge of Social Security, Medicaid and other Government assistance programs

  • Experience in Healthcare field

ESSENTIAL FUNCTIONS

  • Demonstrates the Telecare mission, purpose, values, and beliefs in everyday language and contact with the internal and external stakeholders

Finance driven Job Duties:

  • Performs insurance verification

  • Provides support and direction for financial requests for staff and members served

  • Provides Training and direction to ensure compliance with fiscal policies and procedures

  • Facilitates Rep Payee services

  • Facilitates Trust Banking services

  • Prepares and validates payroll

  • Enters AP batches weekly into accounting software

  • Monitors client eligibility at admission/enrollment and throughout stay

  • Prepares and reviews credit card entries

  • Provides and maintains revenue information; provides billing information to A/R department and County agencies

  • Records and deposits cash receipts

  • Determines monthly journal entries required and confirms correct information is on reports

  • Organizes, secures and maintains all files, records, cash, cash dispensing and cash equivalents in accordance with policies and procedures

Medical Records driven job duties:

  • Closes Charts per procedures

  • Sets up Charts per checklists

  • Basic chart preparation and following checklists for charts to assure compliance with standards (notes deficiencies)

  • Orders medical records forms and supplies

  • Safeguards confidential information per policies and requirements

Human Resources driven job duties:

  • Runs compliance reports in systems including TOP/Relias and makes strategies to assure compliance

  • Plans recruitment efforts for open positions with Administrator

  • Provides back up regarding HR related duties to other locations when required

  • Maintains personnel files per standard and checklist

  • Distributes HR information to program personnel as directed by Corporate HR

  • Assists in promoting open positions

  • Schedules Interviews, prescreens potential candidates, checks references, schedules physicals, creates conditional offer packets and coordinates the conditional offer process

  • Tracks new hire paperwork and documentation including credentialing

  • Enters information into TOP/Relias

  • Runs and tracks MVR reports

  • Processes Shoes for crew's orders

  • Maintains OSHA logs and completes Workers' Compensation Reports, completes incident reports. Participates and helps coordinate Safety Meetings

  • Close out terminated files

Information Technology driven job duties:

  • Acts as point of contact between program and IT for maintenance of phones, computers, hardware, and software

  • Provides limited computer systems support to staff

Program/Department driven job duties:

  • Inventory and purchasing for program related supplies/equipment

  • Coordinate work events

  • Assist with staff scheduling

  • Order supplies (food, office, maintenance)

  • Assist with events

  • Prepares correspondence, agendas, meeting minutes/notes

  • Assists leadership with special projects

  • May serve as a relief or back up for the receptionist or other Administrative positions

  • Calendars administrative tasks including MOU expirations, safety meetings, drills, etc.

  • Helps coordinate and address maintenance requests

  • Helps facilitate staff scheduling

Duties and responsibilities may be added, deleted and/or changed at the discretion of management.

PHYSICAL DEMANDS

The physical demands here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

The employee is occasionally required to stand, walk, reach, twist, bend, squat, kneel and lift and carry items weighing 25 pounds or less as well as to frequently sit, and do simple grasping occasionally. The position requires manual deviation, repetition and dexterity and to occasionally drive. Visual requirements include computers and books exposure and close eye work (small figures)

EOE AA M/F/V/Disability


icon no score

See how you match
to the job

Find your dream job anywhere
with the LiveCareer app.
Mobile App Icon
Download the
LiveCareer app and find
your dream job anywhere
App Store Icon Google Play Icon
lc_ad

Boost your job search productivity with our
free Chrome Extension!

lc_apply_tool GET EXTENSION

Similar Jobs

Want to see jobs matched to your resume? Upload One Now! Remove
Material Control Coordinator II

General Atomics

Posted 1 week ago

VIEW JOBS 5/28/2020 12:00:00 AM 2020-08-26T00:00 Job Summary General Atomics Aeronautical Systems, Inc. (GA-ASI), an affiliate of General Atomics, is a world leader in proven, reliable remotely piloted aircraft and tactical reconnaissance radars, as well as advanced high-resolution surveillance systems. We recognize and appreciate the value and contributions of individuals with diverse backgrounds and experiences and welcome all qualified individuals to apply. We have an exciting opportunity for a Material Control Coordinator to join our RatWorks department within the GA-ASI division located in Poway, CA. DUTIES AND RESPONSIBILITIES: * Reviews and monitors inventory and work orders. Ensures traceability of material and/or parts. * Coordinates with various departments to support department materials requirements. * Monitors and restocks inventory levels housed on shop floor to ensure appropriate levels. * Updates daily movement of parts providing information to appropriate personnel regarding back order of critical scheduled material. * Delivers materials as required for designated production areas. * Reviews material requisitions issued to the stockroom to ensure material is properly allocated. * Conducts physical inventory counts. Identifies, reports, and investigates inventory shortages, overages or discrepancies on the shop floor. * Examines items received. Verifies conformance to quality clauses and receiving procedures. * Transfers vendor shipper paperwork upon receipt of goods or after appropriate approval of parts. Ensures damages or excess goods are processed through quality assurance and/or materials supervisor. * Maintains the strict confidentiality of sensitive information. * Responsible for observing all laws, regulations and other applicable obligations wherever and whenever business is conducted on behalf of the Company. * Expected to work in a safe manner in accordance with established operating procedures and practices. * Other duties as assigned or required. General Atomics San Diego CA

Office Coordinator II - Finance Emphasis #369

Telecare Corp.