Office Coordinator

Job Description

As the Office Coordinator, you'll ensure our sites are clean, safe, and welcoming to all. You will coordinate company-sponsored events, organize meetings, manage the general office activities of the facility, and more.

The ideal candidate will enjoy greeting guests and associates and being the problem solver behind the scenes. You enjoy planning and organizing various associate events and facility management tasks. In past positions, you have acquired excellent computer skills and are highly attentive to details. You have developed excellent interpersonal communication, making you a go-to person for requests.

Location: This position is in our Deerfield, IL office location reporting onsite 5 days per week.

What you will be doing

The most common activities are below - but may vary based on your site's needs:

• Provide excellent customer service to our guests and associates as the first person they encounter when entering our site

• Operate the site's phone switchboard

• Organize company-sponsored functions, events, and giveaways related to associate engagement, wellness, and community involvement. Lead local committees that oversee these events

• Organize onsite interviews, meetings, and/or facility tours for various groups, including conference room reservations and catering services

• Assist with scheduling interviews for various candidates in partnership with the Talent Acquisition team

• Handle invoicing for HR including setting up new vendors, processing invoices, and tracking chargebacks

• Where needed, support company-wide security objectives by issuing visitor and employee badges and enforcing the company security policy. When not supporting, coordinate with onsite facilities team for these services

• Support the HR and/or Communications teams with local programs such as tickets for local events, recognition for births, celebrations, new hire, retirements, and/or funerals

• Assist HR team with communications, including organizational announcements, onsite bulletin board(s) and electronic notices

• Support payment of office- and HR-related invoices and expense tracking.

• Maintain site and first responder directories

• Supporting events and activities for Employee Resources Groups (ERG's), as needed

• Partner with the Facilities and People Services teams on overall office space utilization, as needed

• As requested by HR, assist with other HR administrative needs