Office Coordinator

Title: Office Coordinator

Type: Full Time, In Person

Hours: 7:30 a.m.

• 4:30 p.m. and as needed for special events that occur in the late afternoon, evening, or weekends. (Note: candidate must be able to work Saturday mornings approximately once a month for a recurring community tech event.)

Location:  Herndon, VA

Description: Our BTI360 Office Coordinator will ensure the smooth operations of our office, meetings, and events. We our team and this role is crucial to ensuring a positive, comfortable, and productive work environment for everyone. The Office Coordinator will also provide administrative support to business leaders. This role reports to the Deputy of Operations for BTI360.

ABOUT US

Here at BTI360, we've built a culture that is passionate about developing software engineers. Software doesn't build itself. People do.  In fact, teams of people do.  That's why our primary focus is on developing better craftsmen, better teammates, and better technical leaders.  By putting people first, we're not just giving our teammates more opportunities to grow, we're also raising the bar of the software we ship. BTI360 was voted 10 years in a row as a TOP Place to Work by the Washington Business Journal.

Responsibilities:

• Prepare spaces and rearrange furniture for meetings to include set up/clean up

• Ensure public spaces in the office are kept tidy

• Monitor, procure, organize, and restock supply inventory to include drinks, coffee, snacks, utensils, office supplies, etc.

• Assist with meal orders for breakfast and lunch meetings

• Maintain resource calendars to deconflict meetings and plan/provide adequate setups

• Receive and distribute mail and packages

• Answer and triage incoming phone calls to the main phone line

• Prepare and send written communications such as closures or building notices

• Receive and escort vendors

• Provide tours and orientation briefings

• Track receipts and prepare monthly expense reports

• Assist with shipments via FedEx, UPS, USPS

• Assist with audio/visual meeting set-ups, as needed

• Maintain office seating chart

• Prepare and clean desks when offboarding/onboarding teammates

• Run local errands (e.g., pick up from venues)

• Receive visitors for meetings and interviews

• Work with property management to address facility issues

• Internal event coordination and execution support

• Provide administrative support to Program Director in facilitating tasks and coordination with internal business departments

• Assist other departments, as needed

Qualifications

• Minimum 1 year of experience as an office clerk, administrative assistant, or similar role

• A strong orientation towards customer service-friendly, takes initiative without being asked, and has a desire to assist our team

• Attention to detail and strong organizational skills

• Ability to lift 45 lbs.

• Proficiency with Microsoft Office Suite and Google Workspace (Gmail, Calendar, Forms, Docs, Sheets)

• Excellent written and verbal communication/interpersonal skills

• Excellent critical thinking, decision-making, and conflict-resolution skills

• Hands-on experience with office machines (e.g., copiers/printers/conference systems/scanners)

• Ability to interact and effectively communicate with teammates/customers/vendors

• Willingness to be cross trained in other office support service areas for backup support and assume additional responsibilities/projects when necessary and as appropriate

• Demonstrates ability to manage schedule to conduct daily tasks

• High School Diploma

• Must be a US citizen and locally based in the Northern Virginia area

• Must have own car and be able to travel locally.

BTI360 also offers a great benefits package that includes:

• Fully paid healthcare premiums

• Competitive Salaries and Performance Bonuses

• Career Development and In-house training

• Generous PTO plus 10 Federal Holidays

• 401K Dollar for Dollar Matching up to 6% Annually

- Vested immediately on day 1.

• Giving Back: Serving communities locally and across the globe

• Social Events (i.e., Happy Hours, Golf Tournament, Family Festival)

BTI360 is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status, or any other protected class. BTI360 is a drug-free workplace.