Sorry, this job is no longer accepting applications. See below for more jobs that match what you’re looking for!

Office Coordinator

Expired Job

Bolt Staffing Petaluma , CA 94954

Posted 4 months ago

We are looking for an office coordinator to join the team of one of our clients in Petaluma. The purpose of the job will be to maintain all functions of the day to day office flow with problem solving, general bookkeeping, and working with the office manager. This role will also serve as a backup to the customer sales assistant and AR/AP data entry. This role will be about 30 hours a week, but can extend into 40 hours for the right person.

This role is the first point of contact for questions, and insures procedures are carried out as outlined. Requires general office organization, including filing, reporting, and data entry.

-Organize office flow and procedures, such as order entry, account balancing, and filing

  • Coordinate invoicing, collections, vendor invoice input and track orders, using Sage 100

  • Establish uniform correspondence procedures and style practices

  • Evaluate office procedures, working with office manager to improve efficiency of workflow

  • Support the Sales Department with any accounting-related issues

  • Document and track receipt of all job related certified payroll requirements

  • Communicate with customers, vendors, banking and insurance contacts

  • Reconcile sales orders and accounts receivable ledgers to ensure that all transactions are accounted for and properly posted

  • Verify discrepancies and resolve clients' billing issues

-Advanced office equipment skills

  • Bookkeeping knowledge

  • MS Suite (Word, Excel, Outlook) required

  • Experience working in a sales office environment with exposure to accounting and customer service is ideal

  • Strong attention to detail and a high degree of organization

  • Foresight and desire to take initiative

  • Minimum 5 years experience in bookkeeping or office administration

See if you are a match!

See how well your resume matches up to this job - upload your resume now.

Find your dream job anywhere
with the LiveCareer app.
Download the
LiveCareer app and find
your dream job anywhere

Boost your job search productivity with our
free Chrome Extension!

lc_apply_tool GET EXTENSION

Similar Jobs

Want to see jobs matched to your resume? Upload One Now! Remove
Office Manager III Multi Office

H&R Block, Inc.

Posted 4 days ago

VIEW JOBS 12/10/2018 12:00:00 AM 2019-03-10T00:00 Job Description Office Manager III - Multi-Unit Are you… * A driven retail manager with exceptional leadership skills and ability to manage multiple store locations? * Energized by the opportunity to solve problems, and lead teams to do the same? * Interested in investing your time working for six months of the year, leaving you free for the remainder of the year to pursue other interests? If so, then we are interested in learning more about you! The opportunity… H&R Block, the world's leader in tax preparation services,1 is looking for experienced people leaders to manage multiple office locations, and the fabulous teams of people that work within them, to accelerate our seasonal tax business. We also offer career progression to other seasonal and year-round roles to those with an interest and drive to continue advancing! Leverage your leadership skills to: * Manage office staffing, operations, and logistics for multiple tax offices * Coach and lead the teams to deliver outstanding client service and exceed targeted goals * Grow the business through developing local partnerships, managing office community involvement, and modeling and coaching sales and new client growth tactics * Assist in the development and execution of office-level business plans * Assist in recruiting and interviewing tax office associates Minimum Qualifications What you'll bring to the team… * Bachelor's degree in Business or related field preferred (or equivalent combination of education & experience) * 3+ years of prior retail supervisor or related experience (multi-unit experience preferred) * Prior experience as an Office Manager or Tax Professional experience preferred * Leadership, supervisory, and coaching skills to guide and inspire associates to achieve high goals * Demonstrated aptitude for business plan execution and desire to grow the business * Successful completion of the H&R Block Tax Knowledge Assessment or Income Tax Course² (if preparing returns) * Annual completion of 18-hour continuing education and ability to meet all other IRS and applicable state requirements (if preparing returns) * Bilingual Spanish speaking skills are a big plus, but not required Apply today using any device at > Tax Office Jobs H&R Block is an equal opportunity employer. 1 Based on annual revenues for sales of tax preparation products and services. H&R Block, Inc. Petaluma CA

Office Coordinator

Expired Job

Bolt Staffing