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Office Coordinator
Boat Rocker Media Los Angeles , California 65018
Posted Yesterday
Boat Rocker (TSX: BRMI) is the home for creative visionaries. An independent, integrated global entertainment company, the Company’s purpose is to tell stories and build iconic brands across all genres and mediums. With offices around the world, Boat Rocker's creative and commercial capabilities include Scripted, Unscripted, and Kids and Family television production, distribution, brand & franchise management, a world-class animation studio, and talent management through Untitled Entertainment. A selection of Boat Rocker's projects include: Invasion (Apple TV+), Palm Royale (Apple TV+), American Rust: Broken Justice (Prime Video), Beacon 23 (MGM+), Pretty Baby: Brooke Shields (Hulu), Downey's Dream Cars (Max), BS High (HBO), Orphan Black (BBC AMERICA, CTV Sci-Fi Channel), Dear…(Apple TV+), Billie Eilish: The World's a Little Blurry (Apple TV+), The Next Step (BBC, Corus, CBC), Daniel Spellbound (Netflix), and Dino Ranch (Disney+, Disney Junior, CBC). For more information, please visit www.boatrocker.com.THE ROLE
The Office Coordinator will report into the Director of Operations and Global Facilities and will be responsible forthe management of office administration, security, maintenance, and operational services of Boat Rocker’s Scripted office. They will ensure it is a safe and accommodating space that meets the needs of the organization and its employees, and ensure compliance with health and safety standards. RESPONSIBILITIES
Office Administration
Boat Rocker Media is committed to providing an inclusive and accessible candidate experience. If you require accommodation during the recruitment and selection process, please let us know. We will work with you to meet your needs.
The Office Coordinator will report into the Director of Operations and Global Facilities and will be responsible forthe management of office administration, security, maintenance, and operational services of Boat Rocker’s Scripted office. They will ensure it is a safe and accommodating space that meets the needs of the organization and its employees, and ensure compliance with health and safety standards. RESPONSIBILITIES
Office Administration
- Act as main point of contact for guests, vendors, property management and employees.
- Manage shipping, receiving and distribution of mail, couriers, and deliveries.
- Monitor and maintain general condition and cleanliness of the office.
- Arrange necessary repairs and maintenance as required.
- Responsible for event/catering set up, tear down and support.
- Responsible for maintaining, stocking, and tidying employee/guest lounge and cafe areas.
- Responsible for loading/unloading dishwasher, preparing coffee/beverage/snack services and completing daily maintenance of coffee machine.
- Manage parking passes and validations.
- Manage the Joint Health and Safety Committee and building required certifications.
- Support with any changes to office space, and movement of furniture and equipment.
- Maintain and update operations and office management files on SharePoint.
- Manage office inventory and expenditures, track office expenses, and reconcile credit card.
- Assist with administrative tasks for IT, HR and Finance departments as needed.
- Liaise with the Technology department to help provide support for IT-related inquiries and troubleshooting issues in the LA office.
- Ensure that our end-user equipment inventory is regularly updated, verified for accuracy, and ready for use.
- Guide and assist end-users to follow existing company policies and procedures and workflows.
- 2+ years of experience in office management.
- Strong organizational and communication skills, creative thinking, and good interpersonal relationship skills.
- Must be able to lift up to 50lbs.
- Proficient with MS Office Suite.
- Proficient with tech platforms such as Zoom, Teams, Jabber.
- Self-motivated, takes initiative, proven problem-solving and troubleshooting skills.
- Experience or education in IT support/end-user support is a definite asset.
Boat Rocker Media is committed to providing an inclusive and accessible candidate experience. If you require accommodation during the recruitment and selection process, please let us know. We will work with you to meet your needs.
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Office Coordinator
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