Office Coordinator - Beth Israel Medical Group

Mount Sinai Medical Center New York , NY 10007

Posted 2 days ago

Title: Role- Department-Hospital- Schedule

Strength Through Diversity

Ground breaking science. Advancing medicine. Healing made personal.

Roles & Responsibilities:

Coordinates the day to day clerical/secretarial operations in the assigned departments

Duties and Responsibilities:

1.Collects patient and insurance information and documents on form

2.Obtains insurance verification, insurance certification and authorization with number of visits allowed

3.Prepares patient's record for therapists, keeping all information confidential

4.Enters patient confidential information into the spectra-soft computer system and eagle

5.Prepares confidential records and forms as per the department's policies and procedures

6.Deals discreetly with large amounts of sensitive, confidential information concerning hospital affairs, information in minutes, letters and other documents

7.Obtains medical records, reports, etc., for therapists

8.Coordinates/prepares daily sign in sheets/schedule, this includes verifying schedules

9.Assists with typing/ word processing projects in the event of secretarial/staffing shortages

  1. Manages/maintains inventory of office supplies

  2. Assists with the budget preparation

  3. Assists with the sorting and distribution of mail and other documents

  4. Collects appropriate cash, issues receipts and reconciles cash

  5. Creates systems for department files, including the organization of patient chart files

  6. Composes correspondence, memos, minutes, and reports of meetings

  7. Oversees that all patients are called back within working day schedules follow ups and reconciles charge tickets

  8. Coordinates the preparation of daily charge tickets/vouchers insuring the proper information is includes. This information includes the patients name, account/case number, hospital registration code, patient's diagnosis, insurance carrier, ICD9 codes, etc

  9. Assists with and oversees that the batching /coding for each voucher is done daily and delivers them to their designated area. Reconciliation log kept


Associate's degree or equivalent combination of experience and education. i.e. HS/GED diploma plus seven years of experience.

Strength Through Diversity

The Mount Sinai Health System believes that diversity, equity, and inclusion are key drivers for excellence. We share a common devotion to delivering exceptional patient care. When you join us, you become a part of Mount Sinai's unrivaled record of achievement, education, and advancement as we revolutionize medicine together. We invite you to participate actively as a part of the Mount Sinai Health System team by:

  • Using a lens of equity in all aspects of patient care delivery, education, and research to promote policies and practices to allow opportunities for all to thrive and reach their potential

  • Serving as a role model confronting racist, sexist, or other inappropriate actions by speaking up, challenging exclusionary organizational practices, and standing side-by-side in support of colleagues who experience discrimination

  • Inspiring and fostering an environment of anti-racist behaviors among and between departments and co-workers

  • We work hard to acquire and retain the best people and to create an inclusive, welcoming and nurturing work environment where all feel they are valued, belong, and are able to professionally advance. We share the belief that all employees, regardless of job title or expertise, contribute to the patient experience and quality of patient care.

Explore more about this opportunity and how you can help us write a new chapter in our history!

Who We Are

Over 38,000 employees strong, the mission of the Mount Sinai Health System is to provide compassionate patient care with seamless coordination and to advance medicine through unrivaled education, research, and outreach in the many diverse communities we serve.

Formed in September 2013, The Mount Sinai Health System combines the excellence of the Icahn School of Medicine at Mount Sinai with seven premier hospitals, including Mount Sinai Beth Israel, Mount Sinai Brooklyn, The Mount Sinai Hospital, Mount Sinai Queens, Mount Sinai West (formerly Mount Sinai Roosevelt), Mount Sinai Morningside ( Formerly St Luke's), and New York Eye and Ear Infirmary of Mount Sinai.

The Mount Sinai Health System is an equal opportunity employer. We comply with applicable Federal civil rights laws and does not discriminate, exclude, or treat people differently on the basis of race, color, national origin, age, religion, disability, sex, sexual orientation, gender identity, or gender expression.

EOE Minorities/Women/Disabled/Veterans


The Mount Sinai Health System (MSHS) provides a salary range to comply with the New York City Law on Salary Transparency in Job Advertisements. The salary range for the role is $51,062.99 - $56,649.80 Annually. Actual salaries depend on a variety of factors, including experience, education, and hospital need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.

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