Office Coordinator - Admissions - Full Time

Report to

Director of Admissions

Department

Admissions - Institutional Relations

FLSA Status

Salary Non-Exempt

JOB PURPOSE

The Office Coordinator's key areas of responsibility in the Admissions Office include administrative assistance, hospitality, event planning, and expense management. The primary focus of the position is welcoming and serving prospective students and supporting the day-to-day functions of the Admissions Office.

ESSENTIAL FUNCTIONS

Hospitality and Administrative Assistance

• Greet, host, and serve Admissions guests.

• Answer phones and redirect callers to appropriate personnel.

• Answer emails and redirect emails to appropriate personnel.

• Assist the Director and Office in all related duties as needed.

Recruiting Events

• Plan and secure all travel arrangements for recruiting purposes.

• Prepare pre-travel documentation and information for recruiters.

• Look for ways to lower travel costs.

Expense Management and Purchasing

• Coordinate purchases for the Admissions Office.

• Prepare and track expense documentation for the Admissions Office.

Campus Events

• Coordinate plans and logistics for Preview Days.

• Coordinate plans and logistics for other campus events that have opportunities for Admissions representation.

Inventory

• Maintain an accurate record of Admissions inventory and recruiting supplies.

• Ensure that recruiters have all necessary materials for recruiting trips.

Social Media

• Develop a strategy for creating and utilizing Admissions social media accounts.

• Implement the social media strategy and oversee the daily content.

• Find and engage prospective students via social media channels.

QUALIFICATIONS / REQUIREMENTS

Include, but not limited to:

• Christian with high integrity, actively pursuing a relationship with God.

• Preferred education: Bachelor's or Graduate degree in theology, business, or higher education.

• Experience in an office setting.

• Intermediate to expert skill with Microsoft Office, especially Microsoft Word, Outlook, and Excel.

• Positive attitude with a desire and willingness to learn.

• Able to multi-task, analyze workload, and prioritize as necessary for the benefit of the department.

• Strong attention to detail.

• Must be able to pass background screening, including driving record.

• Eligible to work in the United States.

BENEFIT PACKAGE

Full-Time employees are offered a comprehensive benefit package including:

• Medical

• Dental

• Vision

• Telehealth

• Health Savings Account

• Flexible Spending Accounts for Medical and Dependent Care

• Employer Paid Life & AD/D for the employee as well as dependents

• Voluntary Life & AD/D

• Employer Paid Long Term Disability

• Voluntary Short Term Disability

• Voluntary Supplemental Benefits

• 403(b) Retirement

• Paid Sick Leave and PTO

• MBTS / Spurgeon College Tuition Reimbursement for employee and dependents

• Access to on campus cafeteria and coffee shop

• Access to on campus gymnasium, exercise facilities, etc.

WORKING CONDITIONS

• Monday through Friday, 8 am to 4:30 pm.

• Shared office environment.

PHYSICAL REQUIREMENTS

• Frequently required to sit or stand for periods of time at desk or computer station.

• Occasionally required to stand, walk, and reach with hands and arms.

• Able lift and/or move up to 50 pounds.

This job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties or skills required for the position.

Midwestern Baptist Theological Seminary is an Equal Opportunity Employer

Midwestern Baptist Theological Seminary will reasonably accommodate qualified individuals with a disability so they may perform the essential functions of a job unless doing so causes a direct threat to these individuals or others in the workplace and the threat cannot be eliminated by reasonable accommodation or if the accommodation creates an undue hardship to the institution. Contact human resources (HR) with any questions or requests for accommodation.