Office Clerk (Part Time)

POSITION

Office Clerk

OUR MISSION

To empower the youth in our community with equitable access to social, academic, and career opportunities to thrive

OUR VISION

All youth grow up to lead fulfilling lives fueled by their passions, talents, and a love of learning

OUR CORE VALUES

Curiosity, Respect, Ownership, Ganas, Unity, Equity

ORGANIZATION OVERVIEW

Boys & Girls Clubs of the Peninsula (BGCP) proudly stands as the largest expanded learning provider in San Mateo County, dedicated to empowering 5,400 TK-College students across 29 sites from East Palo Alto to Daly City. We believe that talent is equally distributed across Silicon Valley, but opportunity is not, so we are committed to ensuring that socio-economically disadvantaged students have equitable access to the opportunities that will help them thrive in school and beyond. Students benefit from high-quality academic programs, captivating enrichment activities, and access to critical mental health services. With support from our staff, Board, and broader Team BGCP community, we strive to make our community a great place for all kids to grow up.

POSITION OVERVIEW

As Office Clerk, you will work collaboratively with the on-site leadership team and program staff at Hoover Elementary School, where we provide academic support and enrichment offerings to K-8th students. You will provide office, administrative, and logistical support to ensure our program can run in an efficient and safe manner.

ROLES & RESPONSIBILITIES

• Manage the administrative and site operations of the BGCP office during program hours

• Greet, monitor, and track all members and visitors on site, including parents and volunteers

• Maintain inventories of office supplies, first aid supplies, and program materials

• Handle the student sign-in and sign-out process

• Answer phone calls and promptly return messages

• Foster a positive work atmosphere, encourage teamwork, and facilitate constructive exchange of ideas with peers

• Assist in planning and executing special events as required

• Manage site enrollment and daily attendance

• Build positive relationships with students, supporting BGCP behavior standards and discipline policies

• Supervise youth as needed, either in the office or as coverage for a classroom instructor

• Communicate with students and families regarding enrollment and attendance matters

• Generate and share attendance and membership reports with site leadership staff to meet ASES reporting requirements

• Enter all enrollment data into Salesforce, BGCP's database

• Perform additional relevant duties as assigned

QUALIFICATIONS

• Spanish fluency is strongly preferred

• Commitment to BGCP's mission and vision and working with youth

• Experience working with diverse youth and communities of color

• Keen attention to detail and ability to create systems for efficiency and effectiveness

• Maturity and strong communication skills

• Energy, leadership skills, strong initiative, ability to motivate through positive reinforcement

• Positive attitude, team player, strong customer service orientation

• Administrative experience with an excellent knowledge of standard office practices

LOCATION

Hoover Elementary School, Redwood City

WORK SCHEDULE

1:00 pm-6:30 pm, M-F (25-28 hours per week)

SALARY & BENEFITS

• Employment Status: Part Time-Non Exempt

• Pay Range: $22-$25/hour, depending on experience (DOE)

• Health Benefits: Part-Time Employees (who works a minimum of 20 hours per week): BGCP covers 50% of medical, dental, and vision premiums

• Retirement Benefits: BGCP offers salary contributions to the 401(k) plan

• Comprehensive Paid Time-Off Policy, along with additional benefits

• Contributing to a thriving community for youth growth: Beyond measure

ONBOARDING PROCESS

• BGCP will cover all onboarding process requirements

• Complete LiveScan and Checkr background check

• Undergo a TB test

• Participate in mandatory onboarding training sessions

Disclaimer: The above declarations are not intended to be an "all-inclusive" list of all duties and responsibilities of the job described, nor are they intended to be such a listing of the skills and abilities required to do the job. Rather, they are intended only to describe the general nature of the job.

BGCP is an equal opportunity employer and is committed to fostering a diverse and inclusive workplace. We provide equal employment opportunities for all qualified individuals without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information, marital status, veteran status, or any other protected characteristic under applicable law. BGCP is dedicated to providing a work environment free from discrimination and harassment, and where employees are treated with respect and dignity. We actively encourage candidates from diverse backgrounds to apply for positions within our organization, as we believe that diversity enriches our workplace and enhances the quality of our services.