Office Clerk

CLASSIFICATION TITLE:

Office Clerk

SALARY:

$31,885.29 - $41,240.95

DEPARTMENT:

Friend Of The Court

Opening Date:

06/11/2024

Closing Date:

06/26/2024 12:00 a.m.

FLSA STATUS: Non-exempt - overtime pursuant to Human Resources and Labor Relations Policy

EMPLOYMENT RELATIONSHIP: Just cause subject to probationary period

GENERAL SUMMARY

Under direction, performs various clerical and support tasks. Performs related duties as assigned.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

Types a variety of materials, including memos, letters, forms, envelopes, reports and other correspondence.

Enters information on records and forms.

Maintains clerical records and files.

Provides telephone coverage, answering questions appropriate to skill level; relays messages to appropriate individuals or departments.

Assists others in determining needs and explains office regulations, policies and procedures and/or provides information.

Makes duplicate copies of reports and/or information and routes to proper persons, departments and/or files.

Receives, screens, sorts and/or counts materials such as applications, permits and forms.

Separates, sorts and stuffs envelopes for mailing or distribution.

Operates standard office equipment such as personal computers, digital imaging systems, fax machines, copiers, and calculators.

Performs related duties as assigned.

QUALIFICATIONS

Required Education and Experience

• High School Diploma or equivalent

Preferred Education and Experience

• One (1) year of clerical experience

• Previous Michigan Child Support Enforcement System (MiCSES) experience

• Previous OnBase Document Imaging System experience

COMPETENCIES FOR SUCCESSFUL PERFORMANCE OF JOB DUTIES

Knowledge of:

• Office terminology, procedures and equipment

• Microsoft Word and Excel

• Google products, such as Gmail, Google Calendar and Google Docs

• OnBase Document Imaging System

Skill in:

• Decision making in accordance with laws, regulations and established policies and procedures

• Organization and initiative

• Interpersonal skills necessary to develop and maintain effective and appropriate working relationships

• Performing a variety of tasks in a high volume and fast paced environment with frequent interruptions

Ability to:

• Maintain clerical records and prepare reports from such records

• Work in an environment which embraces the county's Dignity Campaign

• Effectively speak, write and understand the English language

• Effectively speak, write and understand a language other than English is preferred

• Understand and carry out oral and/or written instructions

• Accurately organize and maintain paper documents and electronic files

• Maintain the confidentiality of information and professional boundaries

• Work independently

WORK ENVIRONMENT/CONDITIONS

The work environment and exposures described here are representative of those an employee encounters while performing the essential functions of this job.

N/S=Never/Seldom O=Occasionally F/C= Frequently/Continuously

Work Environment

Office or similar indoor environment: F/C

Outdoor environment: N/S

Street environment (near moving traffic): N/S

Construction site: N/S

Confined space: N/S

In the community (homes, businesses, etc.): O

Correctional facility, detention center or jail: N/S

Clinical healthcare environment: N/S

Vehicle: O

Warehouse environment: N/S

Shop environment: N/S

Exposures

Individuals who are hostile or irate: N/S

Individuals with known violent backgrounds: N/S

Extreme cold (below 32 degrees): N/S

Extreme heat (above 100 degrees): N/S

Communicable diseases: N/S

Moving mechanical parts: N/S

Fumes or airborne particles: N/S

Toxic or caustic chemicals, substances, or waste: N/S

Loud noises (85+ decibels): N/S

Blood Borne Pathogens: N/S

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

N/S=Never/Seldom O=Occasionally F/C= Frequently/Continuously

Demand:

Balancing on even or uneven surfaces/ground: N/S

Bending (forward or backward bending at the waist): N/S

Climbing up or down stairs, ladders, scaffolding and platforms: N/S

Crawling (moving about on hands and knees). Inspecting in confined spaces: N/S

Digging: N/S

Driving on sealed and unsealed roads: O

Grasping, gripping, holding, clasping with fingers or hands: O

Kneeling to work at low levels: N/S

Manual Dexterity (fine finger movements i.e., keyboard operating, writing): F/C

Lift/Carry/Move objects from one level/position to another up to 10 pounds: O

Push/Pull objects away from or towards the body: O

Reaching overhead (arms raised above the shoulder) or forward reaching (arms extended): O

Sitting in a seated position during the task performance: F/C

Standing in an upright position without movement: F/C

Walking considerable distances in the facility on multiple surfaces: F/C

Running considerable distances in the facility on multiple surfaces: N/S

GENERAL REQUIREMENTS AND DISCLAIMERS

Complies with P.A. 390, as amended, known as the State's Emergency Management Act and the County's Emergency Management resolution as well as all related plans, policies and procedures covered by those statutes.

The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by employees in this job. Employees may be requested to perform job-related tasks other than those specifically presented in this description.

Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require accommodation to apply for a job or to perform your job. Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment amongst other possible accommodations.

The Teamsters Local 214 - Circuit Court/Friend of the Court bargaining unit represents this position. Therefore, there may be contract language which could require consideration in the selection process.