Office Clerk II

Introduction

Only Current Office of the Public Defender Employees May Apply.
As a State agency, Maryland Office of the Public Defender (MOPD) is an affirmative action and equal opportunity employer. MOPD is committed to the full inclusion of all qualified individuals without regard to race, color, religion, sex, physical or mental disability, age, sexual orientation, gender identity, national origin, veteran status or genetic information.
All applicants must be able to communicate with clients and visitors and possess the ability to complete tasks in a fast-paced work environment.  Applicants must be able to work in various positions, and travel to various courtrooms and office environments throughout the state. MOPD is further committed to providing equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs and activities by modifying or adjusting the job application process or the job or work environment to make reasonable accommodations to the known applicant or employee to enable the applicant or employee be considered for the position they desire; to perform the essential functions of the position in question; or to enjoy equal benefits and privileges of employment as are enjoyed by other similarly situated employees without disabilities, unless the accommodation imposes an undue hardship.  Applicants must be able to operate a computer and other office equipment. Applicants must have access to a motor vehicle or be able to navigate public transportation. If a reasonable accommodation is needed, please contact Tawanda Jackson, Human Resources Supervisor, 410-767-8503  tawandal.jackson@maryland.gov �
The Office of the Public Defender is seeking applicants for our Baltimore City Records Management Division who are detail oriented with excellent organizational and writing skills, as well as problem solving skills, to transport and store case files.  The primary responsibility for this position is to support the attorneys  by� pulling and sorting case files, downloading discovery, filing, answering phones, and general office duties.  Additionally, this position will provide assistance with data entry which will require use of our internal database (eDefender) and use of various judiciary websites (MDEC, Case search, Jportal).  Bilingual candidates are encouraged to apply. �

GRADE

ASTD7

LOCATION OF POSITION

201 St. Paul Place
Baltimore, MD 21202

Main Purpose of Job

Office Clerk II position is responsible for providing records management support.  Primary responsibilities for this position include filing, storing and transport of case files, closing case files, answering phone calls, routing phone calls, and distribution of information to attorneys. Employees in this classification do not supervise.

MINIMUM QUALIFICATIONS

Education:�� Completion of the eighth grade.
Experience: One year experience performing clerical duties in an office environment.�
Notes: �
1.Additional experience performing clerical duties may be substituted on a year-for-year basis for the required education.
2.Graduation from an accredited high school or possession of a high school equivalency certificate may be substituted for six months of the required experience.
3.Six months clerical training with three courses in subjects such as keyboarding, clerical math, word processing, spreadsheets, data base, graphics presentation, proofreading, or office etiquette may be substituted for six months of the required experience.
4.�Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration classifications or Administrative, Clerical or Office Services specialty codes in the Clerical Support field of work on a year-for-year basis for the required experience.

DESIRED OR PREFERRED QUALIFICATIONS

PREFERRED QUALIFICATIONS:
Excellent communication, customer service and computer skills.  Filing and data entry experience.� The ability to work in a fast-paced environment and experience working with diverse populations.  High School Diploma or GED. 

LIMITATIONS ON SELECTION

Only Office of The Public Defender Employees apply.

LICENSES, REGISTRATIONS AND CERTIFICATIONS

NOT APPLICABLE.

SELECTION PROCESS

Applicants who meet the minimum qualifications will be admitted to the examination for this classification.  Successful candidates will be ranked as BEST QUALIFIED, BETTER QUALIFIED, OR QUALIFIED and placed on the employment (eligible) list for at least one year.

EXAMINATION PROCESS

The examination will consist of a rating of your education, training and experience related to the requirements of the position.  You may be required to complete a qualifications supplement, or the rating may be based on your application.

  Therefore, it is important that you provide complete and accurate information on your application.  Report all experience and education that is related to this position.

FURTHER INSTRUCTIONS

Online Applications Preferred.
Please fax all paper applications and questionnaires to (410) 333-2260.�Inquiries regarding applications and submitting paper applications can be directed to: Office of the Public Defender, Human Resources Division, 6 Saint Paul Street, Suite 1304, Baltimore, MD 21202; or by calling (410) 767-8500, toll free: 877-430-5187; TTY users call Maryland Relay Service 800-735-2258. Please be sure to include your name, identification number (Easy ID#) and job announcement number on any documentation to ensure timely processing.�
A paper copy of the MD State application form and questionnaire can be downloaded from the link below.�As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State's diversity. We thank our Veterans for their service to our country and encourage them to apply.  People with disabilities and bilingual candidates are encouraged to apply.�