Office Clerk

Job Title: Office Clerk

Job Description

An office clerk role has opened up for an individual who is a pro at multi-tasking. This involves answering phone calls, checking in visitors and escorting them to their location, opening and distributing mail, and performing data entry. You will also be expected to maintain files, order supplies, review and verify payroll, and forward information to internal departments for processing. Additionally, you will be responsible for preparing and entering purchase orders and voucher requests into Oracle and Maximo Financials, tracking paid invoices for budget reconciliation and planning, and interfacing with vendors. Your role will also require providing customer service both internally and externally, answering routine questions, resolving issues, providing follow-up and performing other support duties as needed. You will also be responsible for maintaining spreadsheets and databases, performing queries, compiling data, preparing budgeted vs actual expenses for variances, and tracking expenses. You'll also reconcile corporate credit card statements and enter them into Oracle HCM or forward them to the Accounts Payable department. This role includes coordinating meetings, sending invitations and reminders, arranging for refreshments and audio-visual equipment, preparing agendas and documents, and creating PowerPoint presentations. Your role will also include planning Service Center Events and Community Volunteer Events, monitoring open and pending work orders, and serving as a central point for information requests and distribution.

Hard Skills

• 2+ years of administrative support experience

• Intermediate experience with MS Office Suite

• Basic proficiency with Oracle and Maximo Financials

• Experience in budget reconciliation and planning

• Experience in customer service

• Experience in data entry

• Experience in maintaining spreadsheets and databases

Soft Skills

• Multi-tasking

• Problem-solving

• Communication

• Customer service

• Organizational skills

• Attention to detail

• Time management

Job Type

This is a contract position with a duration of 12 Month(s).

Work Site

This is a fully on-site position in Chattanooga, Tennessee.

Work Environment

This role is based in a fast-paced office environment and requires the ability to effectively manage multiple tasks at once. You will be working closely with various departments and external vendors.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.

Diversity, Equity & Inclusion

At Actalent, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

• Hiring diverse talent

• Maintaining an inclusive environment through persistent self-reflection

• Building a culture of care, engagement, and recognition with clear outcomes

• Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email actalentaccommodation@actalentservices.com for other accommodation options.