Office Automation Assistant

Department Of Agriculture Silver City , NM 88062

Posted 2 months ago

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  • Duties

HelpDuties Summary

This position is located within the Gila National Forest. The incumbent of this position performs office automation duties, word processing, and other support.

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Uses word processing software and related hardware equipment to produce a variety of correspondence, reports, and office forms and other written material in final form, including technical material, tabular material, and other non-routine typing from rough draft or voice recordings. Integrates different software types and resolves automation support problems to improve program efficiency and effectiveness.

Receives data from multiple sources in multiple forms, including E-MAIL, reviews the data, and processes it to meet a variety of administrative needs. The processing of data includes validation for correctness and entry into existing or development of new data bases using the appropriate software system. Incorrect data must be researched and corrected or eliminated.

Uses graphics software to provide graphs and charts for viewgraphs. Presents data in the required format or develops a format based on knowledge of the system, objectives, and available data. Recognizes the need for and constructs and maintains databases containing a variety of data and using multiple software systems. The data must be capable of being retrieved, revised, sorted, and formatted to produce documents and reports required to meet organizational goals.

Edits and reformats electronic drafts prepared by staff. Edits material for grammar, capitalization, spelling, punctuation, style, arrangement, and conformance to procedural requirements. Identifies and corrects extraneous, erroneous, or missing functions as symbolized or illustrated by codes which can be revealed on the screen.

Analyzes office functions to determine what aspects of the work can be automated, feasibility, and effectiveness in improving operations.

May perform any of the following: Provides general clerical support to the office staff.

Prepares travel advances for approval and schedules travel accommodations. Computes travel vouchers and submits documents for signature, approval and payment. Reviews personal property documents involving acquisitions, transfer or disposal of items that are required to be of record.

Performs timekeeping duties as required. Determines supplies needed for the office staff.

Prepares the necessary requisition/procurement requests, and receives and distributes supplies and special order items.

Travel Required

Occasional travel

  • Position(s) may involve work away the official duty location to remote worksites within commuting distance (49 miles) and may also require overnight travel and/or camping per work assignment.

Supervisory status


Promotion Potential

  • Job family (Series)
    0326 Office Automation Clerical And Assistance

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  • Requirements

HelpRequirements Conditions of Employment

  • Must be able to type 40 wpm.

  • You must be a U.S. Citizen or U.S. National

  • Males born after 12/31/59 must be Selective Service registered or exempt

  • Satisfactory background investigation and/or fingerprint check


No additional requirements.

BACKGROUND INVESTIGATION AND FINGERPRINT CHECK: Selection and retention in this position is contingent on a successfully adjudicated FBI National Criminal History Check (fingerprint check) and a background investigation.

Direct Deposit

  • Per Public Law 104-134 all Federal employees are required to have federal payments made by direct deposit to a financial institution of your choosing.

E-Verify: Federal law requires agencies to use the E-Verify system to confirm the employment eligibility of all new hires.

If you are selected as a newly hired employee, the documentation you present for purposes of completing the Department of Homeland Security (DHS) Form I-9 on your entry-on-duty date will be verified through the DHS E-VERIFY' system. Under the system, the new hire is required to resolve any identified discrepancies as a condition of continued employment.


You must possess the Basic Requirements identified below to be considered eligible for this position. Transcripts must be provided for qualifications based on education. Your application or resume must clearly show that you possess the appropriate experience requirements.

GS-05: (1) one year of specialized experience equivalent to at least a GS-04 grade level.

Specialized Experience is defined as: Performing general clerical support such as greeting visitors, maintaining files, and typing letters; assisting in the analysis of incoming routine and controlled correspondence, including mail, faxes, and documents; reviewing sections of agency or organizational directives and routine procedures to perform routine tasks such as correspondence work, filing processing mail, and assisting with travel, property management and procurement of office supplies.-OR

Successful completion of 4 year of study above high school-OR

A combination of education and experience listed above.

To receive consideration for this position, you must meet all qualification requirements on the closing date of this announcement.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.


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Office Automation Assistant

Department Of Agriculture