Office Associate II - Repost

Opening Date: June 10, 2024

Closing Date: June 25, 2024

Job Class Code: 6542

Grade: 13

Salary: $16.80 - $23.25/Hour

Position Number: 029000041

Direct Hire Career Opportunity Bulletin

Workers' Compensation Board

PURPOSE OF ANNOUNCMENT:

The Workers' Compensation Board has one full-time Office Associate II position available in its Augusta Central Office located at 442 Civic Center Drive.

JOB DESCRIPTION:

This position requires direct contact with members of the public and other agencies in person and by phone. The position also performs routine, varied office support tasks often requiring the operation of technical office equipment as well as knowledge of Microsoft applications.

TYPICAL DUTIES:

• Shares duties as receptionist for the Augusta Central office

• Occasionally greets and directs members of the public in person and by phone to determine individual needs.

• Refers non-routine phone inquiries to appropriate resources.

• Shares duties of opening, distributing and handling mail for the entire Augusta Central office

• Creates spreadsheets and performs data management.

• Types varied business correspondence such as letters, reports and orders.

• Organizes records and maintains computerized and manual files.

• Operates technical office equipment.

• Compiles address information for large mailings and creates mail merge documents.

• Examines/proofreads documents to detect errors and irregularities

• Maintains inventory and supplies for the office.

• Invoices, collects, and inputs payments in accordance with set procedures.

• Create packing lists and transmittal forms for records management.

MINIMUM QUALIFICATIONS:

Training, education, or experience in office and administrative support work that demonstrates 1) competency in applying a solid knowledge of modern office practices to perform complex, varied office support tasks, and 2) the ability to use independent decision-making on the appropriate processes to follow, information to process, and actions to take in accordance with standard procedures. All positions in this classification assume the qualifications of: Office Assistant I, Office Assistant II, and Office Associate I. *Preference will be given to candidates with strong Microsoft Excel, Word, and varied computer skills.

Benefits of working for the State of Maine:

No matter where you work across Maine state government, you find employees who embody our state motto-"Dirigo" or "I lead"-as they provide essential services to Mainers every day. We believe in supporting our workforce's health and wellbeing with a valuable total compensation package, including:

• Work-Life Fit

• Rest is essential. Take time for yourself using 13 paid holidays, 12 days of sick leave, and 3+ weeks of vacation leave annually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave.

• Health Insurance Coverage

• The State of Maine pays 85%-100% of employee-only premiums ($10,523.28-$12,380.40 annual value), depending on salary. Use this chart to find the premium costs for you and your family, including the percentage of dependent coverage paid by the State.

• Dental Insurance

• The State of Maine pays 100% of employee-only dental premiums ($350.40 annual value).

• Retirement Plan

• The State contributes the equivalent of 13.41% of the employee's pay towards the Maine Public Employees Retirement System (MainePERS).

State employees are eligible for an extensive and highly competitive benefits package, covering many aspects of wellness. Learn about additional wellness benefits for State employees from the Office of Employee Health and Wellness.

Note: Benefits may vary somewhat according to specific collective bargaining agreements and are prorated for part-time employment.

There's a job and then there's purposeful, transformative work. Our aim is to create a workplace where you can learn, grow, and continuously refine your skills. Applicants demonstrate job requirements in differing ways, and we appreciate that many skills and backgrounds can make people successful in this role.

As an Equal Opportunity employer, Maine State Government embraces a culture of respect and awareness. We are committed to creating a strong sense of belonging for all team members, and our process ensures an inclusive environment to applicants of all backgrounds including diverse race, color, sex, sexual orientation or gender identity, physical or mental disability, religion, age, ancestry, national origin, familial status or genetics.

If you're looking for a great next step, and want to feel good about what you do, we'd love to hear from you. Please note reasonable accommodations are provided to qualified individuals with disabilities upon request.

Thinking about applying?

Research shows that people from historically excluded communities tend to apply to jobs only when they check every box in the posting. If you're currently reading this and hesitating to apply for that reason, we encourage you to go for it! Let us know how your lived experience and passion set you apart.