Office Associate I

This position performs general clerical, accounting, and/or receptionist duties for the Administration Division of the Police Department.

Duties: Uses computer to prepare and create correspondence, reports, spreadsheets, statistical analyses, or other documents; compiles information and types from written notes, forms, letters, or reports.

Demonstrates excellent attention to detail and accuracy in data entry and record keeping; possesses excellent communication and interpersonal skills; prioritizes tasks and manages time effectively in a fast-paced environment. Answers telephone; provides information, takes and relays messages accurately, and/or directs calls to appropriate personnel or other agencies. Processes and completes payroll, including reviewing time clock software, reviewing and entering leave records, entering data into computer, reviews edits for time entry; enters and edits payroll.

Performs general accounting tasks such as auditing and modifying vouchers for payment, issuing purchase orders, processing requisitions, and checking accounts to make sure sufficient funds are available to issue purchase orders and pay invoices; audits bills; provides accounting information of specialization to other employees; assists with budget preparation, reviews historic and recent expenditure trends, and prepares estimates for the next year; enters data into budget software; prepares and prints out needed reports, and other general office duties. Assists in coordinating travel arrangements for Police employees; reviews travel forms for accuracy, ensuring adherence to applicable policies and procedures, and reviewing completed travel reconciliation forms. Assists with procurement card processing by matching invoices and receipts against procurement card statements and transaction information.

Works with businesses and individuals to ensure proper forms are complete for vendors; monitors taxable benefits for employees. Researches and gathers data/information for the assigned area and prepares routine and special reports as required by the job or requested by supervisor. Attends staff and other professional meetings to exchange information; attends technical or professional classes or seminars to improve technical or professional skills.

Requirements: High School diploma (or GED) and one year of college or vocational school education in Business Administration or related required (Associate degree in Business Administration or related preferred), with one year of general business, accounting, and computer operation experience (depending on area of specialization); or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this position.

Familiarity with software utilized by City office personnel such as Word and Excel; ability to learn job-related utilization of the financial software. A background investigation will be performed on selected applicants.

Salary: Pay Grade 111; $35,624/yr. ($17.1267/hr.); plus full benefit package

Work Hours: Monday

• Friday 7:30 a.m.

• 4:30 p.m.

The City of Bowling Green is an Equal Opportunity Employer and a Drug-Free Workplace

All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sexual orientation, gender identity, age or disability.