Sorry, this job is no longer accepting applications. See below for more jobs that match what you’re looking for!

Office Assistant-Ii Temporary Opportunities

Expired Job

Pajaro Valley Unified School District Corralitos , CA 95076

Posted 2 months ago

Office Assistant-II Temporary Opportunities

Employer:

Pajaro Valley Unified School District

Date Posted:
10/5/2018

Contact:

Elizabeth Orozco
831.786.2145 Ext. 2644

Number Openings: (At time of posting)
18

Length of Work Year:

Various hours 2-2.5 hours per day

Employment Type:

Part Time

Application Deadline:
10/18/2018 4:30 PM Pacific

Salary:

$15.14/ Hour

Date Posted:
10/5/2018 Application Deadline:
10/18/2018 4:30 PM Pacific Employment Type:

Part Time Length of Work Year:

Various hours 2-2.5 hours per day Salary:

$15.14/ Hour Number Openings: (At time of posting)
18 Contact: Elizabeth Orozco Email: elizabeth_orozco@pvusd.net Phone: 831.786.2145 Ext. 2644

Job Description / Essential Elements: Print


SUMMARYPerforms routine and/or standardized duties associated with secretarial, receptionist or clerical work and providing general office or program assistance. Duties will vary according to area of assignment, which may include a school site, District office or special program.NATURE AND SCOPEWork is performed under supervision of higher level clinical staff or a school, office or program administrator and may vary considerably depending on area of assignment.

Work involves performing a variety of clerical and secretarial duties and may include skilled typing and data entry, receptionist duties, records maintenance, filing and retrieval of information and reports, and other general duties as assigned. Work requires some initiative, independent judgment and discretion in working with others. Contacts are generally within the immediate work group but may extend beyond immediate work group to include other District staff and departments, students, parents or the general public.DISTINGUISHING CHARACTERISTICSOffice Assistant II is the second level in the Office Assistant series and serves as an alternate class to Office Assistant I.

The position requires knowledge of the terminology, practices and procedures of an area of specialization. Advancement potential exists along both the clerical and secretarial career ladders, and will require additional specialized education and experience consistent with the requirements of individual positions. ESSENTIAL TYPES OF DUTIES (Examples)May perform as receptionist.

Greets visitors, staff or students in person or over the telephone, ascertains nature of business and provides standard information related to area of assignment. May include answering all incoming phone lines of department and routing calls to appropriate extensions.Types letters, memoranda, reports, work orders, requisitions or other materials from straight copy, rough drafts or verbal instructions. May prepare handbooks and other program material.Processes routine documents of moderate complexity requiring knowledge of the special terminology, policies and procedures of department or area of specialized function.Maintains records and files of documents processed for ready access and compiles various reports according to well-defined operating procedures.Ensures the timely distribution and receipt of a variety of records and reports.

Requests or provides information as necessary to assure completeness and accuracy.May compile statistical data, post routine financial transactions or other data and maintain various department, fiscal or other accounts or records. Searches out information in departmental records and files. Compiles data from varied sources.Reviews and prepares documents for entry of information into electronic data processing system.

Follows up as necessary to complete documents. Enters and updates information into system according to standard formats.May prepare student work permits, student transcripts and registration packets, daily schedules, newsletters and other general correspondence.Maintains confidentiality of information processed or received during the course of performing assigned duties.May coordinate programs, workshops, meetings between program staff, District administrators or the general public.Operates a variety of office machines including computer terminal, typewriter, calculator, copier, two-way radio and other office machines and equipment.Receives, sorts and distributes incoming mail. Composes routine correspondence independently as appropriate.Performs other duties as assigned to accomplish the objectives of the position.QUALIFICATIONSKnowledge and

Skills:

Requires basic knowledge of secretarial practices, general office procedures, filing, record keeping and receptionist and telephone techniques and etiquette. Requires basic knowledge of departmental procedures and standing instructions related to work performed. Requires good English, grammar, spelling, punctuation and math skills.

Must have good organizational and communication skills.Abilities: Requires the ability to perform the duties of the position efficiently and effectively, under general supervision. Must be able to learn, understand and apply district rules, regulations and policies.

Requires the ability to operate standard office machines and equipment, including typewriters, copiers, calculators, computers, printers etc. Must be able to maintain records and prepare reports.

Requires the ability to communicate with students, staff, parents and the public using patience and courtesy, and in a manner that reflects positively on the District.

Must be able to work well independently and as part of a team. Physical Abilities: Position involves standing, walking, stooping, and occasional carrying and lifting of lightweight materials (up to 20 pounds). May be required to sit for extended periods of time.

Requires visual acuity and depth perception to recognize words and numbers; and hand and finger dexterity and hand/eye coordination to use a computer keyboard and common office equipment. Requires speaking and hearing ability sufficient to hear over a phone and carry on conversations. Must be able to type 40 words per minute.Education and Experience:

High School diploma supplemented by course work in general office skills required. Minimum of 1 1/2 years of general clerical and typing experience required, or one year as an Office Assistant I.

Requirements for Applying

MINIMUM QUALIFICATIONS:High School diploma supplemented by course work in general office skills required. Minimum of 1 1/2 years of general clerical and typing experience required, or one year as an Office Assistant I.

Performs routine and/or standardized duties associated with secretarial, receptionist or clerical work and providing general office or program assistance. Duties will vary according to area of assignment, which may include a school site, District office or special program.Employment with the Pajaro Valley Unified School District is not complete or official until applicants meet all pre-employment requirements, including Board of Trustee approval.

As part of the selection process, all new employees are required to provide the following information: new employees must be fingerprinted (paid by the District); TB test (paid by the employee); social security card; picture identification; and authorization to work (I-9).PAY DAYS: Temporary employees are paid once a month on the 10th of the month.

Requirements for Applying

MINIMUM QUALIFICATIONS:High School diploma supplemented by course work in general office skills required. Minimum of 1 1/2 years of general clerical and typing experience required, or one year as an Office Assistant I.

Performs routine and/or standardized duties associated with secretarial, receptionist or clerical work and providing general office or program assistance. Duties will vary according to area of assignment, which may include a school site, District office or special program.Employment with the Pajaro Valley Unified School District is not complete or official until applicants meet all pre-employment requirements, including Board of Trustee approval.

As part of the selection process, all new employees are required to provide the following information: new employees must be fingerprinted (paid by the District); TB test (paid by the employee); social security card; picture identification; and authorization to work (I-9).PAY DAYS: Temporary employees are paid once a month on the 10th of the month.

APPLY (CURRENT EMPLOYEES ONLY) APPLY

Back To Search Results Page



See if you are a match!

See how well your resume matches up to this job - upload your resume now.

Find your dream job anywhere
with the LiveCareer app.
Download the
LiveCareer app and find
your dream job anywhere
lc_ad

Boost your job search productivity with our
free Chrome Extension!

lc_apply_tool GET EXTENSION

Similar Jobs

Want to see jobs matched to your resume? Upload One Now! Remove
Administrative SecretaryIi Temporary Opportunity Bilingual In English & Spanish Required

Pajaro Valley Unified School District

Posted 2 days ago

VIEW JOBS 11/14/2018 12:00:00 AM 2019-02-12T00:00 ADMINISTRATIVE SECRETARY-II Temporary Opportunity Bilingual in English & Spanish Required Employer: Pajaro Valley Unified School District Date Posted: 10/5/2018 Contact: Elizabeth Orozco 831.786.2145 Ext. 2644 Number Openings: (At time of posting) 1 Length of Work Year: 8 HOURS Employment Type: Full Time Application Deadline: 11/22/2018 4:30 PM Pacific Salary: $17.14 - $21.88/HOURLY Date Posted: 10/5/2018 Application Deadline: 11/22/2018 4:30 PM Pacific Employment Type: Full Time Length of Work Year: 8 HOURS Salary: $17.14 - $21.88/HOURLY Number Openings: (At time of posting) 1 Contact: Elizabeth Orozco Email: elizabeth_orozco@pvusd.net Phone: 831.786.2145 Ext. 2644 Job Description / Essential Elements: Print Department:VariousReports To:Various ReportingSUMMARYPerforms a variety of specialized secretarial and administrative support duties, including but not limited to taking and transcribing of complex, specialized, or technical dictation; composing of original documents; development and administration of office routines and systems; independent research; budgetary recordkeeping and payroll data processing; and reception. NATURE AND SCOPEThis position typically performs senior-level secretarial and administrative support activities, which will vary depending on the area of assignment. Assignments require application of knowledge of modern secretarial practices and the ability to efficiently use both standard and specialized office equipment. Work situations usually follow established routines but can be varied. The position exercises some independent judgment in carrying out or resolving routine administrative matters, preparing correspondence, handling communications from the public or employees, and other matters of similar complexity. In addition, an Administrative Secretary must have a working knowledge of the particular procedures, formats, vocabulary and technicalities associated with the department of assignment to perform duties such as composing of correspondence.DISTINGUISHING CHARACTERISTICSTo advance to the Level II Administrative Secretary requires two years experience (or the equivalent) at Level I and demonstrated competency in word processing and spreadsheet software with original formats and templates; performing statistical or accounting-type recordkeeping; and conducting research. Advancement to Administrative Secretary III will typically require additional experience and competencies, including but not limited to extreme proficiency in word processing, spreadsheet, database, and graphics media; ability to coordinate projects requiring independent gathering of information from other sources; and ability to design an office information system.ESSENTIAL TYPES OF DUTIES (Examples)•Performs secretarial and clerical duties involving application of learning from prior experience and the use of independent judgment and an understanding of departmental functions and procedures.•Develops and maintains a working knowledge of special terminology related to the function to which assigned.•Types from rough drafts or verbal instructions a variety of materials such as letters, memoranda, recurring reports, and statistical data. Composes routine correspondence and forms as necessary. May take and transcribe dictation as assigned.•Initiates and answers telephone calls. Schedules appointments. Explains general program policies and procedures within the scope of authority. Provides information of a general or limited technical nature.•Arranges meetings as directed. Prepares schedules and informs participants, confirming dates and times. Makes hotel and travel reservations as directed. Attends meetings as assigned. Records, transcribes, and distributes minutes as directed.•Maintains records of committee proceedings, assists in the preparation of departmental reports by gathering and summarizing information from a variety of sources.•May process periodic payroll information.•Occasionally receives, handles and stores confidential information pertaining to the District or assigned department. Maintains confidentiality as required.•May maintain budget records and files. May gather and compile information required by management for budget development and compliance. •Operates standard office machines and equipment including word processors, typewriters, printers, copiers, calculators and fax machines.•Performs other related duties as required to accomplish the objectives of the position.QUALIFICATIONSKnowledge and Skills: Requires a well-developed working knowledge of office practices, procedures and equipment, including filing systems, receptionist and telephone techniques, and letter and report writing. Requires thorough knowledge of proper English usage, grammar, spelling, punctuation and basic arithmetic skills. Must be skilled in using various standard office machines, including personal computers with word processing and spreadsheet applications. Abilities: Requires the ability to independently perform all of the duties of the position efficiently and effectively. Must be able to perform complex office and secretarial work with speed and accuracy. Must be able to learn, interpret, explain and apply knowledge of District and department organization, operations, programs, functions and special department terminology to relieve an administrator or manager of certain administrative details. Requires the ability to plan, organize and prioritize work in order to meet schedules and timelines. Requires the ability to communicate with students, staff, parents and the public using patience and courtesy, and in a manner that reflects positively on the department and District. Must be able to work well independently and as part of a team.Physical Abilities: Position involves standing, walking, stooping, and occasional carrying and lifting of lightweight materials (up to 20 pounds). May be required to sit for extended periods of time. Requires visual acuity and depth perception to recognize words and numbers; and hand and finger dexterity and hand/eye coordination to use a computer keyboard and common office equipment. Requires speaking and hearing ability sufficient to hear over a phone and carry on conversations. Must be able to type 60 words per minute.Education and Experience: Requires a High School diploma or equivalent, supplemented by post high school course work in secretarial science or a related business field, plus a minimum 3 years of progressively responsible experience in a secretarial capacity. Additional experience may substitute for higher education. Requirements for Applying Individuals interested in employment are asked to describe any training, education, experience, or skills relevant to this position. Resumes are encouraged. SUMMARY:Performs a variety of specialized moderately complex secretarial and administrative support duties, including but not limited to taking and transcribing of complex, specialized, or technical dictation; composing of original documents; development and administration of office routines and systems; independent research; and moderately complex budgetary recordkeeping and payroll data processing; and reception.NATURE AND SCOPEUnder general supervision this position typically performs moderately complex level secretarial and administrative support activities, which will vary depending on the area of assignment.Knowledge and Skills: Working knowledge of office practices, procedures and equipment, including filing systems, receptionist and telephone techniques, and letter and report writing. Requires thorough knowledge of proper English usage, grammar, spelling, punctuation and basic arithmetic skills. Must be skilled in using various standard office machines, including personalcomputers with word processing and spreadsheet applications. This is the minimum experience and education/training standards which will be used to admit or reject applicants: High School diploma or completion of GED and a minimum of one (1) year of secretarial experience or two (2) years of clerical experience.ADDITIONAL EMPLOYMENT INFORMATIONEmployment with the Pajaro Valley Unified School District is not complete or official until applicants meet all pre-employment requirements, including Board of Trustee approval. As part of the selection process, all new employees are required to provide the following information: new employees must be fingerprinted (paid by the District); TB test (paid by the employee); social security card; picture identification; and authorization to work (I-9).PAY DAYS: Temporary employees are paid once a month on the 10th of the month.NOTE: All applicants and employees are subject to the policies, rules, and regulations of the Board of Trustees and the Personnel Commission. The information listed above is only intended to provide you with a general summary of procedures and conditions of employment. Requirements for Applying Individuals interested in employment are asked to describe any training, education, experience, or skills relevant to this position. Resumes are encouraged. SUMMARY:Performs a variety of specialized moderately complex secretarial and administrative support duties, including but not limited to taking and transcribing of complex, specialized, or technical dictation; composing of original documents; development and administration of office routines and systems; independent research; and moderately complex budgetary recordkeeping and payroll data processing; and reception.NATURE AND SCOPEUnder general supervision this position typically performs moderately complex level secretarial and administrative support activities, which will vary depending on the area of assignment.Knowledge and Skills: Working knowledge of office practices, procedures and equipment, including filing systems, receptionist and telephone techniques, and letter and report writing. Requires thorough knowledge of proper English usage, grammar, spelling, punctuation and basic arithmetic skills. Must be skilled in using various standard office machines, including personalcomputers with word processing and spreadsheet applications. This is the minimum experience and education/training standards which will be used to admit or reject applicants: High School diploma or completion of GED and a minimum of one (1) year of secretarial experience or two (2) years of clerical experience.ADDITIONAL EMPLOYMENT INFORMATIONEmployment with the Pajaro Valley Unified School District is not complete or official until applicants meet all pre-employment requirements, including Board of Trustee approval. As part of the selection process, all new employees are required to provide the following information: new employees must be fingerprinted (paid by the District); TB test (paid by the employee); social security card; picture identification; and authorization to work (I-9).PAY DAYS: Temporary employees are paid once a month on the 10th of the month.NOTE: All applicants and employees are subject to the policies, rules, and regulations of the Board of Trustees and the Personnel Commission. The information listed above is only intended to provide you with a general summary of procedures and conditions of employment. APPLY (CURRENT EMPLOYEES ONLY) APPLY Back To Search Results Page Pajaro Valley Unified School District Corralitos CA

Office Assistant-Ii Temporary Opportunities

Expired Job

Pajaro Valley Unified School District