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Office Assistant-Ii Temporary Opportunities

Expired Job

Pajaro Valley Unified School District Corralitos , CA 95076

Posted 4 months ago

Office Assistant-II Temporary Opportunities

Employer:

Pajaro Valley Unified School District

Date Posted:
10/5/2018

Contact:

Elizabeth Orozco
831.786.2145 Ext. 2644

Number Openings: (At time of posting)
18

Length of Work Year:

Various hours 2-2.5 hours per day

Employment Type:

Part Time

Application Deadline:
10/18/2018 4:30 PM Pacific

Salary:

$15.14/ Hour

Date Posted:
10/5/2018 Application Deadline:
10/18/2018 4:30 PM Pacific Employment Type:

Part Time Length of Work Year:

Various hours 2-2.5 hours per day Salary:

$15.14/ Hour Number Openings: (At time of posting)
18 Contact: Elizabeth Orozco Email: elizabeth_orozco@pvusd.net Phone: 831.786.2145 Ext. 2644

Job Description / Essential Elements: Print


SUMMARYPerforms routine and/or standardized duties associated with secretarial, receptionist or clerical work and providing general office or program assistance. Duties will vary according to area of assignment, which may include a school site, District office or special program.NATURE AND SCOPEWork is performed under supervision of higher level clinical staff or a school, office or program administrator and may vary considerably depending on area of assignment.

Work involves performing a variety of clerical and secretarial duties and may include skilled typing and data entry, receptionist duties, records maintenance, filing and retrieval of information and reports, and other general duties as assigned. Work requires some initiative, independent judgment and discretion in working with others. Contacts are generally within the immediate work group but may extend beyond immediate work group to include other District staff and departments, students, parents or the general public.DISTINGUISHING CHARACTERISTICSOffice Assistant II is the second level in the Office Assistant series and serves as an alternate class to Office Assistant I.

The position requires knowledge of the terminology, practices and procedures of an area of specialization. Advancement potential exists along both the clerical and secretarial career ladders, and will require additional specialized education and experience consistent with the requirements of individual positions. ESSENTIAL TYPES OF DUTIES (Examples)May perform as receptionist.

Greets visitors, staff or students in person or over the telephone, ascertains nature of business and provides standard information related to area of assignment. May include answering all incoming phone lines of department and routing calls to appropriate extensions.Types letters, memoranda, reports, work orders, requisitions or other materials from straight copy, rough drafts or verbal instructions. May prepare handbooks and other program material.Processes routine documents of moderate complexity requiring knowledge of the special terminology, policies and procedures of department or area of specialized function.Maintains records and files of documents processed for ready access and compiles various reports according to well-defined operating procedures.Ensures the timely distribution and receipt of a variety of records and reports.

Requests or provides information as necessary to assure completeness and accuracy.May compile statistical data, post routine financial transactions or other data and maintain various department, fiscal or other accounts or records. Searches out information in departmental records and files. Compiles data from varied sources.Reviews and prepares documents for entry of information into electronic data processing system.

Follows up as necessary to complete documents. Enters and updates information into system according to standard formats.May prepare student work permits, student transcripts and registration packets, daily schedules, newsletters and other general correspondence.Maintains confidentiality of information processed or received during the course of performing assigned duties.May coordinate programs, workshops, meetings between program staff, District administrators or the general public.Operates a variety of office machines including computer terminal, typewriter, calculator, copier, two-way radio and other office machines and equipment.Receives, sorts and distributes incoming mail. Composes routine correspondence independently as appropriate.Performs other duties as assigned to accomplish the objectives of the position.QUALIFICATIONSKnowledge and

Skills:

Requires basic knowledge of secretarial practices, general office procedures, filing, record keeping and receptionist and telephone techniques and etiquette. Requires basic knowledge of departmental procedures and standing instructions related to work performed. Requires good English, grammar, spelling, punctuation and math skills.

Must have good organizational and communication skills.Abilities: Requires the ability to perform the duties of the position efficiently and effectively, under general supervision. Must be able to learn, understand and apply district rules, regulations and policies.

Requires the ability to operate standard office machines and equipment, including typewriters, copiers, calculators, computers, printers etc. Must be able to maintain records and prepare reports.

Requires the ability to communicate with students, staff, parents and the public using patience and courtesy, and in a manner that reflects positively on the District.

Must be able to work well independently and as part of a team. Physical Abilities: Position involves standing, walking, stooping, and occasional carrying and lifting of lightweight materials (up to 20 pounds). May be required to sit for extended periods of time.

Requires visual acuity and depth perception to recognize words and numbers; and hand and finger dexterity and hand/eye coordination to use a computer keyboard and common office equipment. Requires speaking and hearing ability sufficient to hear over a phone and carry on conversations. Must be able to type 40 words per minute.Education and Experience:

High School diploma supplemented by course work in general office skills required. Minimum of 1 1/2 years of general clerical and typing experience required, or one year as an Office Assistant I.

Requirements for Applying

MINIMUM QUALIFICATIONS:High School diploma supplemented by course work in general office skills required. Minimum of 1 1/2 years of general clerical and typing experience required, or one year as an Office Assistant I.

Performs routine and/or standardized duties associated with secretarial, receptionist or clerical work and providing general office or program assistance. Duties will vary according to area of assignment, which may include a school site, District office or special program.Employment with the Pajaro Valley Unified School District is not complete or official until applicants meet all pre-employment requirements, including Board of Trustee approval.

As part of the selection process, all new employees are required to provide the following information: new employees must be fingerprinted (paid by the District); TB test (paid by the employee); social security card; picture identification; and authorization to work (I-9).PAY DAYS: Temporary employees are paid once a month on the 10th of the month.

Requirements for Applying

MINIMUM QUALIFICATIONS:High School diploma supplemented by course work in general office skills required. Minimum of 1 1/2 years of general clerical and typing experience required, or one year as an Office Assistant I.

Performs routine and/or standardized duties associated with secretarial, receptionist or clerical work and providing general office or program assistance. Duties will vary according to area of assignment, which may include a school site, District office or special program.Employment with the Pajaro Valley Unified School District is not complete or official until applicants meet all pre-employment requirements, including Board of Trustee approval.

As part of the selection process, all new employees are required to provide the following information: new employees must be fingerprinted (paid by the District); TB test (paid by the employee); social security card; picture identification; and authorization to work (I-9).PAY DAYS: Temporary employees are paid once a month on the 10th of the month.

APPLY (CURRENT EMPLOYEES ONLY) APPLY

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Office Assistant-Ii Temporary Opportunities

Expired Job

Pajaro Valley Unified School District