Office Assistant

Note: Current Employees must use the Workday Dashboard career section to apply for this position.

The mission of Yakima County Government is to provide accessible, responsive and responsible public service through leadership and teamwork committed to understanding and meeting public needs.

Our Values:

• Integrity

• Common Sense

• Innovation

• Accountability

Position Data:

Office Assistant-J23-U10-H

Temporary (Fixed Term)

Non-Exempt (eligible for overtime)

Overview:

Pay Range: $17.34 - $21.99 per hour (AFSCME 87 Pay Plan, A12 Step 1-13)

Hiring Range: $17.34 - $18.40 per hour (AFSCME 87 Pay Plan, A12 Step 1-4 DOQ)

Job Closing Date: June 25, 2024

There is one temporary (fixed term) Office Assistant opening with the Yakima County Prosecuting Attorney's Office. This position provides routine clerical support activities for the Multi-Disciplinary Team (MDT) Coordinator/Paralegal, and Attorneys assigned to the various cases. The office assistant receives intakes, enters data into the case management software and assists with document preparation and mailings.

Benefits included in position:

• Health Care Benefits (Medical, Dental, Vision, Basic Life and Basic LTD)

• Retirement Benefits

• Paid Vacation

• Paid Holidays

• Paid Sick Leave

Note: This is an AFSCME 87 - Master Courthouse Contract Bargaining union position.

This recruitment may be used to fill future vacancies that occur within 90 days of the closing of this position. (This excludes Yakima County Sheriff's Office and Department of Corrections)

Responsibilities:

Essential Duties:

Greets MDT members, victims/witnesses and their families, directs calls to appropriate parties, takes messages and provides routine information regarding program function.

Types and/or enters data into a computer for a variety of documents such as correspondence, agendas, schedules and forms. Maintains case management database, generates and sends out follow up letters to victims and their families.

Maintains scheduling calendar for team meetings, child and family appointments and forensic interviews.

Opens, sorts, date stamps and distributes incoming mail and prepares outgoing mail.

Gathers, organizes, copies, binds, and prepares documents, files and informational packets.

Other duties as required.

Education & Experience:

High School Diploma or G.E.D. AND one (1) year of general experience or training related to office support functions; OR an equivalent combination of education and experience which provides knowledge, skills and abilities sufficient to successfully perform the essential duties of the job.

Required:

• Employment offers are contingent upon successful completion of a criminal background investigation, which includes fingerprinting every 5 years and general employment verification.

• Because of the interaction with children and vulnerable members of the community, additional checks will be performed on the Dru Sjodin National Sex Offender Public Website and the Washington Sex Offender Public Registry.

Preferred:

• Proficiency with imaging systems

• Proficiency with Microsoft Word, Outlook and Excel

Equipment Used: Computer, phone, scanner, copier, fax machine, calculator and other standard office equipment.

Working Conditions:

This position is rated as Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

Environment: may involve exposure to potentially violent or hostile individuals.

Physical Demands: fingering, hearing, talking, and visual acuity.

Intellectual Demands: ability to multitask, confidentiality, ability to articulate and communicate information in conversations, ability to follow written instruction, and ability to follow verbal instruction.

Knowledge:

• grammar, spelling and punctuation;

• basic filing and file maintenance techniques

• customer service techniques

• phone etiquette; and,

• basic knowledge of modern office practices

Skills (and abilities):

• applying customer service techniques;

• pulling and filing documents;

• performing basic mathematical calculations;

• computers and word processing and data processing system methods of input;

• office practices and procedures;

• learning new work processes;

• using office equipment such as phones, copiers, calculators and fax machines;

• establishing and maintaining effective interpersonal relationships at all organizational levels and with the public; and,

• communication, both oral and written, sufficient to exchange or convey information and to receive work direction.

"AN EQUAL OPPORTUNITY EMPLOYER"

Minorities, Females, Protected Veterans and the Disabled are encouraged to apply.

Yakima County ensures equal employment opportunities regardless of a person's age, color, creed, sensory, mental or physical disability, genetic information, marital status, national origin, political belief, race, religion, sex, sexual orientation, and military status, or any other protected status under federal or state statute.

PAY TRANSPARENCY NONDISCRIMINATION PROVISION

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish the information.

Disabled applicants may request accommodation to participate in the job application and/or selection process for employment. Please contact Human Resources for further information.

Yakima County is a qualified Public Service entity for the Public Service Loan Forgiveness Program. For more information, go to https://studentaid.gov/manage-loans/forgiveness-cancellation/public-service or contact your federal loan servicer.

In compliance with the Immigration Reform and Control Act of 1986, Yakima County will hire only United States citizens and aliens lawfully authorized to work in the United States.

Yakima County is an E-Verify Employer.