Office Assistant

Office Assistant JobID: 2435

Position Type:

Secretarial/Clerical/Office Assistant

Date Posted:

6/28/2024

Location:

Woodland Middle School

Date Available:

08/19/2024

Closing Date:

When filled

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Woodland School District 50 is an Equal Opportunity Educator/Employer. We are committed to building a culturally diverse workforce and educational environment by hiring individuals who support and contribute to the diversity and excellence of our student and academic programs through their teaching and service to our students, parents and the community we serve.

If you welcome inclusion, equity and diversity, have an unwavering commitment to the success of all students, embrace and celebrate the individuality of our student population with respect to race, ethnicity, and economic status, and seek to celebrate the cultures that contribute to making our district so rich, please join our team! Minority candidates encouraged to apply.

Position Title: Office Assistant

Applicants are instructed to address in their application/resume their experiences directly related to each section noted in this posting.

Position Type: Non-Licensed Support Staff

Date Posted: June 28, 2024

Location: Woodland Middle School

Date Available: August 19, 2024

QUALIFICATIONS

License/Certification: None Required

Education: Required

• High School Diploma or Equivalent

Experience

• Required

• Experience working with parents and children, filing and computer skills

ESSENTIAL PERFORMANCE RESPONSIBILITIES:

1.Reception duties

2.Collect attendance and follow up phone calls related to attendance

3.Xeroxing

4.Fill supply requisitions for teachers and staff

5.Inventory supply orders

6.Typing and filing of purchase orders as requested by the principal

7.Registration of new students

8.Distribution of new student records to teachers and nurse

9.Removal of transferring students from appropriate lists

10. Completion of permanent record card

11. Send records of transferring students to requesting school

12. Distribution of papers to teachers and students

13. Distribution of mail to teachers and staff

14. Compiles ADA/AMA

15. Refers students with attendance problems to School Principal

16. Compiles and posts daily student attendance.

17. Contacts parents of students not in compliance with attendance policy

18. Substitutes for nurse for minor items in the absence of the nurse or health assistant

19. Assists parents in retrieving their children to pick the child up from school

20. Maintains Xerox machine and responsible for addition paper to the machine.

21. Perform such other tasks and assume such other responsibilities as assigned by the principal

KNOWLEDGE, SKILLS AND ABILITIES:

Technical: Competent in digital environments; databases, spreadsheets, publishing software, Microsoft Office, Google applications etc.

Interpersonal: Ability to develop and maintain positive relationships with students, staff, parents, businesses and community. Strong organization, communication and interpersonal skills. Empathetic, humanistic and open-minded. Strong sense of teamwork. Strategic thinker. Must be able to work harmoniously with the community, students, parents, staff, and administration, etc. Must be able to communicate effectively with students, parents and staff. Must exhibit sound judgment in dealing with people. Must have strong organizational skills.

DISTRICT CORE COMPETENCIES:

• Support the establishment of mutual respect and equal human dignity across the entire school community.

• Welcomes inclusion, equity and diversity.

• Have an unwavering commitment to the success of all students.

• Understanding that your identity may be different than students, parents, and staff, you are willing to put those differences aside for the success of all students.

• Regardless of the identities of students, staff, or parents, works collaboratively to build a successful relationship with them.

• Willingly anticipate, identify and adopt change.

• Engage in all job-related interactions and activities, with contacts from within and outside the District, in a courteous and professional manner.

• Communicate with styles that are approachable and respectful.

• Participate in professional development and training to become more effective and efficient.

• Take initiative to manage multiple tasks.

• Effectively organize work to be as productive as possible.

PHYSICAL DEMANDS:

Manual Dexterity: Work requires definite skilled and accurate physical operations requiring some closely coordinated performance.

Physical Effort: Work requires handling average weight materials or equipment, but not for sustained periods.

Working Conditions: Some exposure to definitely disagreeable elements may exist.

TERMS OF EMPLOYMENT: 180 days; Monday thru Friday; 7:40 AM - 3:10 PM (additional days may be required immediately before and after the school year)

SALARY RANGE: Minimum $15.33 per hour

HOW TO APPLY: Internal applicants should apply online at www.dist50.net and attach a resume to the online application. External applicants should apply online at www.dist50.net and attach three letters of recommendations, resume and transcript(s) to the online application. All applicants must be willing to interview in person and demonstrate skills through a situational analysis. Applicants will be contacted within three weeks if invited for an interview. Minority candidates are encouraged to apply. Further information regarding this position may be obtained by contacting:

CONTACT PERSON:

Mrs. Tiffany Drake

Principal

tdrake@dist50.net

(847) 856-3421

APPLICATION DEADLINE: Applications reviewed upon receipt

Woodland School District 50 is an Equal Opportunity Employer with established policies prohibiting discrimination on the basis of race, color, creed, religion, national origin, sex, sexual orientation, age, ancestry, marital status, arrest record, military status, order of protection status, unfavorable military discharge, citizenship status provided the individual is authorized to work in the United States, use of lawful products while not at work, being a victim of domestic or sexual violence, genetic information, physical or mental handicap or disability, if otherwise able to perform the essential functions of the job with reasonable accommodation, pregnancy, childbirth, or related medical conditions, or other legally protected categories. The Associate Superintendent of Educational Services (847-596-5631) addresses questions regarding student discrimination and serves as the Districts Title IX Coordinator, and the Executive Director of Human Resources (847-596-5640) answers questions concerning employment discrimination.

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