Office Assistant

Weber Shandwick Dallas , TX 75201

Posted 3 months ago

We are looking for you - dynamic, best-in-class talent - to join the Weber Shandwick Dallas team as an Office Assistant. The Office Assistant performs a broad range of administrative support functions including calendar management, travel arrangements, expense management, and additional general administrative duties. This position requires the ability to effectively deal with all constituencies, the highest levels of discretion and confidentiality, and excellent communication skills. This opportunity will enhance your career and provide a platform to partner with the world's leading consumer brands.

What you'll do:

  • Offer Support for General Manager, HR and Finance leaders; proactively manage calendars, requiring interaction with both internal and external executives and assistants in order to keep leadership team on schedule

  • Prepare and manage expense reports for the members of the operations management team

  • Managing office vendor relations

  • Organize client-facing and internal meetings; book meeting rooms and coordinate presentations, catering, and audio-visual needs

  • Take a proactive approach to managing department's needs from an administrative perspective

  • Assist with planning and executing special projects, as needed, not limited to office events, trainings, conferences, etc.

  • Prioritize and manage multiple projects simultaneously, and follow through on issues in a timely manner

What you bring to the table:

  • Supreme organizational skill set; there can be a lot of information that needs access quickly

  • Minimum five years' experience in a similar role, working in a fast-paced environment, supporting multiple executives

  • Strong attention to detail with emphasis on accuracy, quality, timeliness, and follow-through

  • Excellent calendar management skills, including the coordination of complex executive meetings

  • Experience assisting management with the creation of PowerPoint presentations

  • Strong fluency in MS Office, including Word, Excel, PowerPoint and Outlook

  • Experience scheduling travel arrangements for management; American Express travel experience a plus

  • Enthusiasm to work collaboratively and proactively; and to build relationships across the Company

  • Strong communication skills, both verbal and written

  • Some technology expertise ( setting up webcasts, helping with device issues. Etc.)

  • Ability to multi-task and manage multiple projects

About Weber Shandwick

Weber Shandwick is a leading global communications network that delivers next-generation solutions to brands, businesses and organizations in major markets around the world. Led by world-class strategic and creative thinkers and activators, we have won some of the most prestigious awards in the industry. Weber Shandwick was named to Ad Age's Best Places to Work in 2019 and was the only PR firm designated an Ad Age A-List Agency Standout in 2017 and 2018. Weber Shandwick was also honored as PRWeek's Global Agency of the Year in 2015, 2016, 2017 and 2018, and earned 25 Lions at the 2019 Cannes Lions International Festival of Creativity. Data-led, with earned ideas at the core, the agency deploys leading and emerging technologies to inform strategy, develop critical insights and heighten impact across sectors and specialty areas, including brand and B2B marketing, healthcare marketing, change management, employee engagement, corporate reputation, crisis management, data and analytics, technology, public affairs, social impact and financial communications. Weber Shandwick is part of the Interpublic Group (NYSE: IPG). For more information, visit

Weber Shandwick is proud to be an Equal Opportunity/Affirmative Action employer. Weber Shandwick recruits qualified applicants without regard to race, color, religion, gender, age, ethnic or national origin, protected veteran status, physical or mental disability, sexual orientation, gender identity, marital status or citizenship status.

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Office Assistant

Weber Shandwick