Office Assistant

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Open Date 08/23/2024 Requisition Number PRN15177N Job Title Office Assistant Working Title Office Assistant Job Grade B FLSA Code Nonexempt Patient Sensitive Job Code? No Type Non Benefited Staff / Student Temporary? No Standard Hours per Week 20 Full Time or Part Time? Part Time Shift Day Work Schedule Summary

Monday

• Friday approximately 4 hours/day between 8:00 am

• 4:00 pm; some flexibility in hours may be required.

Is this a work study job? No VP Area U of U Health

• Academics Department 00220

• Anesthesiology

• Operations Location Campus City Salt Lake City, UT Type of Recruitment External Posting Pay Rate Range 12-17 Close Date Job Summary

Provides secretarial and administrative office support to the Department of Anesthesiology.

This is not a remote position.

Responsibilities

The office assistant in the Department of Anesthesiology will assist in weekday daily lunch ordering, coordination, and delivery to the ORs for our anesthesia providers. Additional responsibilities will include assisting in daily office functions, which may include scanning, printing, and faculty and staff support. This position is onsite in the HELIX building.

Estimated hours: 20 per week.

The position may also include the following responsibilities:

1.Provides administrative support to supervisor or department.

2.Prepares correspondence, including composing routine letters and memos.

3.Schedules appointments and maintains supervisors or departments calendar.

4.Makes arrangements for meetings and conferences.

5.Establishes and maintains confidential files.

6.Orders and maintains supplies for department.

7.Provides additional general office support such as greeting and directing visitors, handling incoming calls and processing mail.

8.Orders and delivers physician lunches daily to multiple locations.

9.Responsible for ordering/activating/troubleshooting cell phones for faculty and residents.

This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

U of U Health has ranked in the top 10 of the prestigious Vizient Bernard A. Birnbaum, MD, Quality Leadership Award for 13 consecutive years and is consistently recognized in the top 5 in both best in inpatient quality patient care and in ambulatory quality patient care.

Values and CultureThe University of Utah Health (U of U Health) is a patient focused center distinguished by collaboration, excellence, leadership, and respect. U of U Health values candidates who are committed to fostering and furthering the culture of compassion, collaboration, innovation, accountability, integrity, quality, and trust that is integral to our mission.

Work Environment and Level of Frequency typically required

Nearly Continuously: Office environment.

Physical Requirements and Level of Frequency that may be required

Nearly Continuously: Sitting, hearing, listening, talking.

Often: Repetitive hand motion (such as typing), walking.

Seldom: Bending, reaching overhead.

Minimum Qualifications

High school diploma or equivalency (one year of education can be substituted for two years of related work experience) required. One year full-time customer service experience or equivalency, demonstrated human relation and effective communication skills also required.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences Special Instructions Summary Additional Information

The University is a participating employer with Utah Retirement Systems ("URS"). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS' post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.

The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients.

All qualified individuals are strongly encouraged to apply. Veterans' preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran's status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action (OEO/AA). More information, including the Director/Title IX Coordinator's office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/

Online reports may be submitted at oeo.utah.edu

https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.

Posting Specific Questions

Required fields are indicated with an asterisk (*).

• Do you have a High School Diploma, GED, or equivalency?

• Yes

• No

• Do you have one or more year(s) of full-time customer service experience or equivalency?

• Yes

• No

• Do you have previous work experience in a college/university environment?

• Yes

• No

• Are you a current University of Utah student?

• Yes

• No

• Indicate your level of expertise in MS Office (Word, Excel, PowerPoint, Outlook, etc.)

• Basic

• Intermediate

• Advanced

Applicant Documents

Required Documents

• Cover Letter

• Resume

Optional Documents

• Appropriate discharge document (such as a DD-214 - Member Copy 4)

• Veteran Only

• Call 801.581.2169

• Addendum to the University of Utah

• Veteran Only

• Call 801.581.2169 after submission