Office Assistant

Description Truce Law is looking for a part time Office Assistant to provide daily support to our administrative team from our new office overlooking the canal in Seattle's Fremont neighborhood. Our law firm sets itself apart by marketing to clients who are looking for low-conflict collaborative divorce, with contested divorce cases being a last option at our firm.

If you've experienced the fallout from a truly contested family law mater, you'll understand how valuable an amicable approach can be for a family. If you can see yourself fitting in with a group of legal professionals working with clients who are interested in settling their family issues peacefully through negotiation, Truce Law is the place for you. As an Office Assistant you'll work closely with the legal team handling all incoming mail and outgoing mail requests, which can have strict deadlines.

Our client's and legal team will lean on you to be reliable, as running the mail in a law firm is a critical function. In addition, you'll take the lead on initiatives to welcome people to the firm, such as sending new client Welcome Packages and sending handwritten Thank You Cards to clients as their cases conclude (Excellent penmanship is plus). When people visit the office, you'll welcome them and ensure that they're taken care of with food and refreshments. We'll also ask you to be creative and help us design Firm branded SWAG, which we'll share with the team.

Our team loves working for Truce Law because of our relaxed atmosphere, and our focus on collaborative law, which means our attorneys and staff aren't regularly facing the kinds of higher conflict cases (and the associated stress involved). This position has the ability to become full time and we believe in developing and promoting from within our firm, so there are opportunities for growth. Finally, we have a diverse staff from around the world (and if you like board games at Mox, we'll see you at a team game night). Apply with confidence; your application will be kept completely confidential. Responsibilities •Provide critical support to the legal team, by processing incoming and outgoing mail requests, which directly impact the outcome of clients' cases. •Draft handwritten Thank You Cards to clients at the conclusion of their cases. •Work closely with the Office Manager and Client Happiness Coordinator to ensure professional referral partners are acknowledged and that clients are provided excellent service by business that we recommend. •Review our New Client Welcome Package once per quarter and ensure that all new clients receive a welcome box within one week of onboarding. •Ensure new staff receive business cards and an Employee Welcome Package by their first day of employment. •Collaborate with teammates to identify and order high quality Firm branded SWAG •Greet and support clients, vendors and staff that are visiting the office by offering coffee, tea and water, as well as ordering food for conference room meetings, scheduled to last over three hours. •Assistant Firm's Finance Team by managing the weekly Accounts Payable report. Qualifications •Shows ability to quickly finish very detailed work •High school diploma or GED required •Enjoys talking with customers and can communicate through verbal and written channels •Customer service, bookkeeping, or administrative experience is preferred •Proficient in basic computer software and can quickly learn to use new programs