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Office Assistant

Expired Job

Traditions Spirits Thackerville , OK 73459

Posted 5 months ago

$1000.00 SIGN-ON BONUS

Who says you can't choose your family?

We believe in exceeding our employees' expectations by treating them like family and acknowledging them as our most valuable assets. We can't operate a great business without great people, and we take that seriously by showing our employees how much they mean to us every day.

We are looking for employee-focused leaders to fulfill management position.

What's in it for you?

The opportunity to use the sum of your life's experiences and knowledge to expand a successful organization into a new facility, to stabilize that new creation and watch it grow. We provide a strong support staff that is ready to mentor and encourage our team members to grow with the organization in a fun and exciting atmosphere! Should you invest your career in a job so amazing you'll feel proud to be a part of every day?

Benefits, Bonuses, Vacation, Paid Holidays and Competitive Salaries.

OUR MISSION:

"Traditions Spirits believes in exceeding employee and guest expectations by treating them like family and acknowledging them as our most valuable assets. Our success is measured by teamwork, growth, profitability and delivering legendary service to every guest, every time."

CORE VALUES:

The following list of core values guide, drive and define our unique family culture. They are constant and unyielding; they do not change with time and they don't vary from person to person. These values underpin our relationships with our employees, guests and partners. Our core values are the heart and soul of everything we do.

SERVICE

Is the foundation of our business. We genuinely care about our employees, guests and community, and we strive to exceed their expectations.

PASSION

Is what fuels us. We pour our hearts into everything we do, and that is what sets us apart.

INTEGRITY

Is what guides us. Ownership, accountability and the honest desire to operate in an ethical manner, is the core of our reputation.

RELATIONSHIPS

Are the cornerstone of our business. Our success stems from treating employees, guests and partners like family.

INSPIRATION

Drives our team. We will motivate, innovate and evolve to ensure our continued growth.

TEAMWORK

Is the spirit that bonds us. We work together respectfully and harmoniously, sharing enthusiasm for achieving our common goals.

Position Description

This position will work directly with the Vice Presidents and COO performing a wide variety tasks: administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files. Answer inquiries and obtain information for managers, customers, visitors, and other interested parties. Provide information regarding activities conducted at establishments, location of departments, offices, and employees within organization. Plan, direct, or coordinate supportive services of an organization, such as recordkeeping, telephone operator/receptionist, and other office support services. Oversee facilities planning, maintenance and custodial operations for the northern outlets.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:

NOTE: Traditions Spirits, Inc. may change the requirements of this job description at any time. These include, but are not limited to the following:

  • Embodies Traditions Spirits Mission, Vision, and Core Values

  • Supports Executives in a variety of company-related tasks and strategies to improve efficiency and company leadership

  • Assist Executives with administrative functions such as scheduling appointments, organizing, creating, and maintaining various tasks related to operations or menu development

  • Perform administrative functions such as drafting, editing and proofreading various types of correspondence

  • Anticipate Executives needs and coordinate and prepare information/materials for meetings and conference calls

  • Serve as point of contact for certain business relationships, including coordination of calls, meetings, tasks and projects

  • Maintain inventory lists and update as needed

  • The ability to adapt to and balance the needs of two individuals

  • Provide information about business such as location of departments or offices, employees within the organization, or services provided

  • Transmit information or documents to various locations, managers or vendors, using computer, mail, delivery or facsimile machine

  • Answer telephone, screen and forward calls providing information, taking messages and scheduling appointments

  • Organizes, maintains, and or purges files, documents, and/or logs requested

  • Enters, scans, retrieves information from manual and electronic files

  • Help keep the offices clean and organized, removing trash daily and keeping the lobby free of packages and clutter

  • Provide information about business such as location of departments or offices, employees within the organization, or services provided

  • Monitor the facility to ensure that it remains safe, secure, and well-maintained

  • Accept all deliveries of paper work from all locations; pick up all undelivered paper work from all locations

  • Assist all departments as requested

  • Additional duties as assigned

OTHER DUTIES AND RESPONSIBILITIES:

NOTE: These include, but are not limited to the following (additional responsibilities may be assigned as necessary):

  • Provide information to supervisors, co-workers, and subordinates by telephone, in written form, e-mail, or in person

  • Perform day-to-day administrative tasks such as maintaining information files and processing paperwork

  • Assist with special projects as needed

  • Uniforms and/or clothing should always be business professional

  • Create and support an environment based on "Teamwork" by helping a fellow employees or guests without a second thought

  • Superior attendance and punctuality

  • Attendance in mandatory meetings, training, workshops, and/or seminars

  • Adhere to organization policies and procedures

REQUIRED QUALIFICATIONS (INCLUDES EDUCATION, SKILLS AND EXPERIENCE):

  • Must be 21 years of age or older

  • Proficient in Microsoft Word, Excel and Access

  • Excellent oral and written communication skills

  • Expert computer skills, ability to compose and create reports, letters, memos, and procedures

  • Mature judgment and professionalism in handling all matters

  • Required knowledge of administrative and clerical procedures and systems such as managing files and records and other office processes, procedures, and terminology

  • Ability to read and understand information and ideas presented in writing

  • Excellent math skills

  • Excellent organization and problem-solving skills

WORKING CONDITIONS AND PHYSICAL EFFORT:

  • Standing and walking during entire shift covering large areas

  • Reaches, bends, stoops, lifts, shakes, stirs, pours, carries and pushes

  • Lifts and carries supplies, tubs, and cases, weighing up to 20 lbs

  • Essential hand/eye coordination

  • Work is normally performed in a typical interior restaurant/bar/casino work environment

  • Noise level is moderate to high when working in casino

  • Moderate or high exposure to cigarette smoke when in casino

  • Limited exposure to physical risk

  • Moderate physical effort required

  • TMJ

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Ownership, accountability and the honest desire to operate in an ethical manner, is the core of our reputation. RELATIONSHIPS Are the cornerstone of our business. Our success stems from treating employees, guests and partners like family. INSPIRATION Drives our team. We will motivate, innovate and evolve to ensure our continued growth. TEAMWORK Is the spirit that bonds us. We work together respectfully and harmoniously, sharing enthusiasm for achieving our common goals. Position Description Provides overall leadership, supervision and direction on shift operations in order to consistently meet or exceed the guest experience.Manages the employees and activities of the restaurant under the direction of the General Manager. Ensures food and beverage quality, cleanliness, and guest satisfaction. Overall coordination of the restaurant operations, to plan and maintain production, budget and growth goals for the restaurant. 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resolve complaints regarding food quality, guest service, or facility cleanliness * Keep records required by government agencies regarding sanitation, and food subsidies when appropriate * Test cooked food by tasting and smelling it in order to ensure palatability and flavor conformity * Arrange for equipment maintenance and repairs, and coordinate a variety of services such as waste removal and pest control * Schedule and or monitor hours and assign duties based on business, events and specials * Responsible for ensuring proper rotation of sections, bars and schedules for the employee's without bias or prejudice. * Assess staffing needs, and recruit staff using methods such as newspaper advertisements or attendance at job fairs * Establish minimum standards for employee performance and guest service * Greet guests, escort them to their seats, and present them with menus and wine lists * Maintain food and equipment inventories, and keep inventory records * Monitor employee and guest 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Address all employee issues immediately in accordance with policy OTHER DUTIES AND RESPONSIBILITIES: * Providing information to supervisors, co-workers, and subordinates by telephone, in written form, e-mail, or in person * Performing day-to-day administrative tasks such as maintaining information files and processing paperwork * Assist the owner with special projects as needed * Recruiting, interviewing, selecting, hiring, promoting, and terminating employees * Uniforms and/or clothing should always be "on stage clean" * Ensure everyone always wear safety/slip resistant shoes * Ensure everyone wears a safety belt when lifting objects over 20lbs * Create and support an environment of "Teamwork" by helping a fellow employee or guest, without a second thought * Superior attendance and punctuality * Attendance in mandatory meetings, training, workshops, and/or seminars * Adhere to organization policies and procedures REQUIRED QUALIFICATIONS (INCLUDES EDUCATION, SKILLS AND EXPERIENCE): * 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Office Assistant

Expired Job

Traditions Spirits