Office Assistant

The University Of Maryland Medical System Baltimore , MD 21203

Posted 6 months ago

Job ID: 69182

Area of Interest: Clerical

Location: Baltimore, MD US

Hours of Work: M-F, 8a-4:30p

Job Facility: University of Maryland Medical Center

Employment Type: Full Time

Shift: DAY

What You Will Do:

University of Maryland Medical Center (UMMC) has achieved Magnet status in recognition of the hospital nursing excellence. UMMC is a teaching hospital with 757 beds based in Baltimore, Maryland, that provides the full range of health care.

It has more than 35,000 inpatient admissions and 165,000 outpatient visits each year. The R Adams Cowley Shock Trauma Center (also known as Shock Trauma) is the world's first center dedicated to saving lives of people with severe, life-threatening injuries sustained in motor vehicle collisions, violent crimes and other traumatic incidents. Our vision is to provide high value and compassionate care, improving health in Maryland and beyond, educating future health care leaders and discovering innovative ways to advance medicine worldwide.

Be Part of Something Greater!

Job Summary

Under direct supervision performs a variety of clerical functions, supporting the delivery of quality and efficient care in a prompt and courteous manner. Types documents from rough drafts/corrected copies. Perform various general clerical duties as required.


The following statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all job duties performed by personnel so classified.

  • Provides general information on the telephone or in-person to patients, visitors and staff, in accordance with established departmental policies and procedures. Greets and directs visitors within the assigned department or the hospital center.

  • Reads, sorts, distributes and/or files incoming documents, reports, correspondence and other documents in accordance with departmental procedures.

  • Codes, indexes, classifies and files materials is accordance with departmental and The Joint Commission record keeping standards. Removes material, prepares new and removes obsolete files and records.

    Maintains records of material removed from files. Investigates missing file folders and locates or prepares duplicate folders. Organizes and maintains files, records, logs and other controlling systems.

  • Photocopies, types and sets up bills, purchase orders, application forms, memoranda, statistical tables, letters and reports from rough drafts. Orders supplies for department.

  • Prepares outgoing departmental mail in accordance with departmental procedures. Sort and stamp mail, distributes mail to appropriate personnel.

  • Operates and assists in the care and maintenance of routine department office equipment and supplies.

  • Compose and type letters in response to inquiries/requests regarding specific department information policies or procedures

  • Answers inquiries from employees and external sources regarding departments general policies and procedures, referring those of an unusually complex or sensitive nature to the appropriate personnel.

What You Need to Be Successful:

  • High School Diploma or equivalent (GED) is required.

  • One year general clerical/typing experience is required.

We are an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law.

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Office Assistant

The University Of Maryland Medical System