Office Assistant

Job Posting

Important Recruitment Information for this vacancy:

An application and résumé must be submitted to be considered for this position. The Department of Commerce participates in the E-Verify program.

Position Description

Agency: Department of Commerce

As the state's lead economic development agency, the Kansas Department of Commerce strives to empower individuals, businesses and communities to achieve prosperity in Kansas. Commerce accomplishes its mission by developing relationships with corporations, site location consultants and stakeholders in Kansas, the nation and world. Our strong partnerships allow us to help create an environment for existing Kansas businesses to grow and foster an innovative, competitive landscape for new businesses. Through Commerce's project successes, Kansas in 2021 was awarded Area Development Magazine's prestigious Gold Shovel award and was named Site Selection Magazine's Best Business Climate in the West North Central region of the United States.

Learn more at kansascommerce.gov

About the Position:

Who can apply: Open to all

Classified/Unclassified Service: Unclassified

Full-Time/Part-Time: Full-Time

Work Schedule: Monday

• Friday, 8:00a

• 5:00p

Eligible to Receive Benefits: Yes

Veterans' Preference Eligible: Yes

Application Deadline: Open Until Filled

Compensation: $38,000.00 to $45,000.00 annually

• Salary can vary depending upon education, experience, or qualifications.

Position Summary & Responsibilities:

Position Summary:

The Office Receptionist will serve as the first level of contact for the Commerce office in Overland Park, KS. This position will greeting both walk-in and telephone customers, assist with electronic filing systems and be responsible for purchasing office supplies.

Job Responsibilities may include but are not limited to the following:

RECEPTION:

• Serves as a liaison between Commerce and Corporate Woods facility services.

• Serves as the office manager including but not limited to scheduling conference rooms, facilitating Corporate Woods / Vendor payments, organizing events hosted at the KC facility, and managing Commerce resources appropriately.

LEGAL ADMINISITRATIVE ASSISTANCE:

• Assists the Legal Division with efficient and accurate electronic filing for documents from DocuSign in the SharePoint software system.

ADMINISTRATIVE ASSISTANCE:

• Assists the Office of Innovation and the Office of the Secretary with administrative tasks, such as fiscal paperwork, travel logistics, lodging, etc.

• Assist Facility Management staff with encumbrances, service orders, payment vouchers and other reporting items related to vehicle maintenance, key cards, and procurement.

• Assist Salesforce staff with administrative tasks, such as fiscal paperwork.

PURCHASING:

• Responsible for buying office supplies for the Commerce office in Kansas City. Ensures supplies are stocked and reviews purchase requests for compliance before ordering.

• Assists in reconciling procurement card by providing complete documentation.

• Reviews invoices, verifies cost and quantity, and contacts vendors for adjustments.

• Advises staff on purchase options based on their needs and research new office products as needed.

Qualifications:

Minimum Qualifications:

• Two years of experience in general office, clerical and administrative support work.

• Education may be substituted for experience as determined relevant by the agency.

Preferred Qualifications:

• Prefer 5 years independent experience in purchasing, office support and financial record keeping.

• Knowledge of modern office methods, equipment and practices Knowledge of record keeping and reports

• Experience with DocuSign and SharePoint

• Ability to establish and maintain effective working relationships with other employees and general public.

Contact Information:

Name: Angie Krahe

Email: angie.krahe@ks.gov

Phone: 785.291.3568

Mailing Address: 1000 SW Jackson; Suite 100, Topeka, KS 66612

Required Documents for this Application to be Complete:

On your Careers

• My Job Applications page, verify these documents are present and valid. Upload or delete and replace if needed:

• Tax Clearance Certificate
• DD FM 214 (if you are claiming Veteran's Preference)

Inside this job's Job Application, upload these documents:

• Résumé

Employment Benefits:

• Comprehensive medical, mental, dental, vision, and additional coverage

• Sick & vacation leave

• Work-life balance programs: parental leave, military leave, jury leave, funeral leave

• Paid state holidays (designated by the Governor annually)

• Employee discounts with the STAR Program

• Retirement and deferred compensation programs

Visit the Employee Benefits page for more information…

Job Application Process:

• Sign into your existing account or Register for a new account.

• Review and complete your contact information on the My Contact Information page.

• Upload documents listed in the Required Documents section of this job posting to the appropriate location.

• Complete and Submit your application.

• Check your email and My Job Notifications for written communications from the Recruiter.

• Email - the email listed on the Careers>My Contact Information page.

• Notifications - view the Careers>My Job Notifications page

• How to Claim Veterans Preference

Veterans' Preference Eligible (VPE): Former military personnel or their spouse that have been verified as a "veteran"; under K.S.A. 73-201 will receive an interview if they meet the minimum competency factors of the position. The veterans' preference laws do not guarantee the veteran a job. Positions are filled with the best qualified candidate as determine by the hiring manager.

Learn more about claiming Veteran's Preference

Equal Employment Opportunity

The State of Kansas is an Equal Opportunity Employer. We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job.

If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the agency recruiter.