Office Assistant

Agency : Department of Agriculture

Closing Date/Time: 07/10/2024

Salary: $3658 - $4695 anticipated starting monthly salary range

Job Type: Salaried

County: Sangamon

Number of Vacancies: 1

Plan/BU: RC014

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

Posting Identification Number 39069

The Bureau of Support Services is seeking an employee to fulfill the role of Office Assistant by bringing positive energy to the workplace and providing support for the Bureau of Support Services operations. This position will be an active member of the Illinois Department of Agriculture (IDOA) team. The ideal candidate will courteous and enjoy helping people. The individual must be highly organized and have great attention to detail. We welcome interested applicants to apply for this position to work inside this friendly environment.

Essential Functions

• Performs a variety of difficult and responsible clerical duties, keyboards spreadsheets and complex office support functions.

• Performs as the guest operations assistant for the Illinois Department of Agriculture (IDOA)

• Performs primary coverage for the guest services receptionist for the Illinois Department of Agriculture (IDOA)

• Serves as the Bureau of Support Services bureau operations assistant.

• Serves as the assistant of the Print Shop for the Illinois Department of Agriculture (IDOA)

• Serves as the assistant of the Telecommunications Coordinator for the Illinois Department of Agriculture (IDOA)

• Serves as the assistant of the Fleet Coordinator for the Illinois Department of Agriculture (IDOA)

• Serves as a backup for the Bureau of Support Services agency operations

• Performs other duties as assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

1.Requires knowledge, skills and mental development equivalent to completion of high school and one year of related office experience.

Preferred Qualifications

• Prefers experience in supporting the functions of agency operations.

• Prefers experience with Microsoft Office Suite

• Prefers experience with supporting fleet coordination.

• Prefers experience with professional telecommunications systems.

• Prefers experience with records retention.

Conditions of Employment

1.Requires the ability to successfully pass a background check.

2.Requires the possession of a valid driver's license to drive state vehicle(s) to and from CMS State garage and other approved providers for vehicle maintenance, repairs and car washes/cleanings.

Work Hours: 8:30am

• 4:30pm Monday

• Friday

Work Location: 801 E Sangamon Ave, Springfield, Illinois, 62702

Agency Contact:

Bureau of Human Resoruces

Email: AGR.HumanResources@illinois.gov

Phone #:217-785-5099

Posting Group: Office & Administrative Support

This position DOES NOT contain "Specialized Skills" (as that term is used in CBAs).

The Illinois Department of Agriculture (AGR) administers an annual budget of more than $100 million and employs more than 300 people statewide, with several hundred more temporary employees hired during the Illinois State Fair and Du Quoin State Fair. Separate bureaus administer programs and services directed at conserving the state's land and water resources; protecting the health and welfare of livestock and companion animals; overseeing state and county fairs; regulating seed, feed and fertilizer products; ensuring the financial stability of grain dealers and warehouses; promoting Illinois food and agricultural products; and operating the state's horse racing program.

AGR values employees with different backgrounds, life experiences, and talents.

AGR offers a robust benefit package including;

• Monday-Friday work schedule

• Flexible work schedules in many program areas

• Health, life, vision, and dental insurance

• 12 Weeks paid maternity/paternity leave

• Pension Plan

• Deferred Compensation, and other pre-tax benefit programs

• Employees earn twelve (12) paid sick days annually

• Ten to twenty-five (10-25) paid vacation days based on years of service

• Employees earn three (3) paid personal days pro-rated based on start date

• Thirteen

• Fourteen (13-14) paid state holidays annually

If this opportunity appeals to you, please apply today!

APPLICATION INSTRUCTIONS

Use the "Apply" button at the top right or bottom right of this posting to begin the application process.

If you are not already signed in, you will be prompted to do so.

State employees should sign in to the career portal for State of Illinois employees - a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.

Non-State employees should log in on the using the "View Profile" link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.

If you have questions about how to apply, please see the following resources:

State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid

Non-State employees: on Illinois.jobs2web.com - click "Application Procedures" in the footer of every page of the website.

The main form of communication will be through email. Please check your "junk mail", "spam", or "other" folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:

• donotreply@SIL-P1.ns2cloud.com
• systems@SIL-P1.ns2cloud.com

Nearest Major Market: Springfield