Office Assistant

Position Details

Position Information

Recruitment/Posting Title Office Assistant Posting Number 24TM0249 Department Office of Climate Action Overview

Rutgers, The State University of New Jersey, is a leading national research university and the State of New Jersey's preeminent, comprehensive public institution of higher education. As one of the largest employers in the State of New Jersey, Rutgers University is committed not only to the students and the State that we serve, but also to the faculty and staff who work on our campuses.

For two consecutive years, Rutgers is ranked on Forbes' list of America's Best Large Employers. Rutgers holds #64 of 500 employers and is the #1 New Jersey employer on the publication's 2023 list. Rutgers' commitment to its employees includes maintaining and fostering a safe, diverse, and respectful workplace environment, creating employment opportunities for our nation's military veterans, and ensuring accessibility and accommodation for individuals with disabilities.

Posting Summary

Rutgers, The State University of University is seeking an Office Assistant for the Office of Climate Action. Reporting to the Senior Director, this position will play a crucial role in supporting our mission by handling a variety of administrative tasks.

Among the key duties of this position are the following:

• Schedules meetings for the Office of Climate Action.

• Manages email communications.

• Assists with special events.

• Provides meeting support to Climate Action Groups including scheduling, notetaking and distributing materials.

• Completes other assignments as needed.

Position Status Part Time Hours Per Week 10-15 Daily Work Shift Day Work Arrangement FLSA Nonexempt Position Salary $18-$24/hour Payroll Designation PeopleSoft Terms of Appointment Temporary Staff Appointment

• Hourly

Qualifications

Minimum Education and Experience

• High School diploma or equivalent.

• Four (4) years of relevant office, clerical or related experience depending on the duties to be performed.

Certifications/Licenses Preferred Qualifications Required Knowledge, Skills, and Abilities Equipment Utilized Physical Demands and Work Environment Special Conditions

Posting Details

Posting Open Date 06/14/2024 Posting Close Date 07/14/2024 Open Until Filled No Special Instructions to Applicants Regional Campus Rutgers University-New Brunswick Home Location Campus Rutgers University

• New Brunswick City New Brunswick State NJ Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement

Posting Specific Questions

Required fields are indicated with an asterisk (*).

• Do you have a High School diploma or equivalent?

• Yes

• No

• Do you have four (4) years of relevant office, clerical or related experience depending on the duties to be performed?

• Yes

• No

Applicant Documents

Required Documents

• Resume/CV
• Cover Letter/Letter of Application

Optional Documents

• List of Professional References (contact Info)