Office Assistant (Residence Life) 2024-25

Posting Details

Position Information

Winthrop Position Title Office Assistant (Residence Life) 2024-25 Job Purpose

The purpose of the Administrative Student Assistant is to accomplish some of the administrative and office tasks necessary for the successful operation of the Residence Life Program. By assisting with the workloads assigned to the Residence Life Supervisor, the office may better address the needs of Residence Life staff, students and the university community.

Duties and Responsibilities

• Answer office phone; transfer calls, take messages by phone and in person.

• Schedule appointments as necessary.

• Check the departmental mail box in the Residence Life Office; organize and distribute mail.

• Make deliveries to various campus offices.

• Make copies in the Residence Life Office and distribute as necessary.

• Complete and process various correspondences such as forms, memos, space requests, and email.

• Submit incident information using Maxient.

• Maintain an accurate time sheet through Wingspan, submitting before Payroll deadlines.

• Maintain and record information for the issuing and processing of procurement card requests.

• Assist in maintaining budget records for various Residence Life student organizations.

• Process billing and billing statements as needed.

• Move storage items as necessary, within the scope of student's physical abilities.

• Conduct various inventories of residence hall supplies as needed.

• Maintain a clean and neat work environment.

• Work in cooperation and coordination with other departments on campus.

• Other duties or special projects as needed.

Qualifications

Must be able to handle confidential information in a professional manner.

Preferred Skills Pay Rate 9.00/hr Type of Position Regular Hourly Position Level Undergraduate Hours Per Week 1-5

Posting Detail Information

Posting Number 2024SD0246P Open Date 04/18/2024 Close Date 10/31/2024 Desired Start Date 08/16/2024 End Date 05/09/2025 Special Instructions to Applicants PLEASE NOTE

• Supplemental questions are considered part of your official application.

• Please complete the entire application, including all current and previous work history and education. A resume will not be accepted or reviewed to determine if an applicant meets the position qualifications.

• Students who are paid by the hour must enter all hours worked on their time sheet each day they work and submit completed time sheets by the deadline. Failure to do so may prevent future employment.