Performs varied and increasingly responsible clerical duties. May perform data entry duties.
Examples of Duties
Types a variety of correspondence, reports and forms; may type minutes of meetings, newsletters, annual reports, purchase orders, and authorization for payment forms. May use word processing system to compile and update a variety of membership rosters, mailing lists, form letters or other documents.
Operates standard office machines, personal computers, word processors and other equipment. Reviews all work for accuracy and completeness.
Sorts reports, compiles data and maintains files of correspondence, reference materials, statistical records, etc. May cross index and file data to ensure ease of location.
May perform data entry duties. Maintains confidentiality of all information.
Receives, sorts, and distributes incoming mail. Answers telephone, receives and greets visitors, ascertains nature of business, answers general information questions and/or refers the caller to appropriate individual or department.
Ensures that coworkers are informed of all calls received during their absence. May maintain appointment calendar of supervisor.
May collect financial/statistical data and post it accurately on prescribed forms.
May assist in planning and implementing departmental functions or special events.
Performs other related duties as assigned.
Graduation from high school or successful completion of the GED; One (1) year clerical experience; good knowledge of office terminology, procedures, and equipment. Good word processing skills; knowledge of database and spreadsheet software preferred.
Ability to follow oral and written instructions; ability to read and interpret documents, instruction manuals, policy and procedural guides; ability to maintain records and data; ability to receive and convey information; ability to solve simple problems for oneself and others; ability to interact effectively with others. Must demonstrate good customer service skills. May be required to successfully complete a criminal history background check related to this position. May be required to possess a valid Motor Vehicle Operators License and have and maintain a satisfactory driving record according to the City of Hampton criteria.
Performs duties under the direct supervision of designated staff. Requires contact with other City departments, the general public, and outside agencies.
May require duties to be performed during nights and weekends as scheduled; may require occasional lifting of light weight materials. This is a non-exempt position.
City Of Hampton, VA