Office Assistant - Opt 2

State Of Illinois Springfield , IL 62702

Posted 1 week ago

Description of Duties/Essential Functions Benefits Supplemental Questions

Under general supervision processes and inputs Safety Education class notification information for supply requests, Conservation Police Officer (CPO) attendance forms, input into IRACN database, update class information on the web-page; works with field staff and volunteer instructors to make sure information is correct and current. Serves as receptionist for the Safety Education Section; responds to inquiries both technical and non-technical in nature in person, by telephone, electronic and/or written communication from the public concerning safety education classes; composes correspondences/e-mails to public regarding section programs, policies and procedures; communicates class inquires to the appropriate section field staff; receives and directs callers and e-mails to sources of specialized information; searches micro-fiche files for student information to be inputted into the data system for replacement certification requests; issue underage student's certifications for Snowmobile and Boating classes.

Processes class rosters bi-monthly; enters and maintains volunteer instructor activity information into the record keeping database for all four programs; re-certifies instructors quarterly (requires mailing of notices every three months); Runs computer printout of instructors due to receive awards and issues certificates and awards on a quarterly basis; Responds to various requests form field staff regarding instructor service time, activity and contact information; Log CPO class attendance hours in database. Prepares various statistical reports and printouts for section supervisor and field staff such as the number of instructors certified in each county for each program for the year; number of students in all programs per regional area; number of instructors, master instructors, male or female in each region. Processes training and workshop registrations for instructor trainings and related workshops; maintains instructor training and activity data / reports.

Minimum Requirements:
Requires knowledge, skill and mental development equivalent to completion of high school and one year of related office experience; working knowledge of alpha-numeric sequencing; working knowledge of office practices, procedures and programs; working knowledge of grammar, spelling and punctuation; working knowledge of basic mathematics; ability to follow oral and/or written instructions; ability to operate commonly used manual and automated office equipment and performs routine maintenance; requires ability to type accurately at 35 wpm; requires a valid driver's license.

Work Hours & Location/Agency Contact: WORK HOURS

Monday Friday 8:30 am 5:00 pm, 1-hour lunch, Saturday, Sunday Off

WORK LOCATION

Office of Law Enforcement

One Natural Resources Way

Springfield, IL (Sangamon County)

WHERE TO APPLY

Department of Natural Resources

Attn: Curt Stephens

One Natural Resources Way

Springfield, IL 62702
217-524-4866

CURRENT STATE EMPLOYEES: Submit an Official Position Vacancy Bid Form and CMS 100 Employment Application dated 4/2018 or after to the Agency Contact address listed above.

Applicant must be deemed qualified or have submitted a CMS 100B Promotional Employment Application to CMS to receive a qualifying grade PRIOR to the closing of the posting period. An application is required for each posting/bid ID or your bid will be rejected. If you are a current State employee wishing to transfer, you must submit an Employee Transfer Request and Bid Form along with the CMS 100 Employment Application dated 4/2018 or after. If no Employee Transfer Request form is submitted, you will not be considered for the position.

FAILURE TO COMPLETE AND SUBMIT THE NEW CMS-100 DATED 4/2018 OR AFTER WILL RESULT IN YOUR APPLICATION BEING REJECTED.

FORMER STATE EMPLOYEES: Submit an Official Position Vacancy Bid Form and CMS 100 Employment Application dated 4/2018 or after to the Agency Contact address listed.

NON-STATE EMPLOYEES: PLEASE SEE INFORMATION BELOW FOR INSTRUCTIONS ON HOW TO APPLY.

How to Apply:

Click Here for Applicant Information and Grading Procedures

This position may require a current grade from Central Management Services (CMS), Division of Examining and Counseling, to be deemed qualified and available for employment consideration. For more information, please refer to the Work4Illinois website at Work.Illinois.Gov and select 'Application Procedures'. Additional information may also be obtained from the Agency Contact listed above or by contacting CMS, Division of Examining and Counseling at Work4Illinois@Illinois.gov or (217) 782-7100, (217) 785-3979 (TDD/TTY), (800) 526-0844 (TTY Only).

Additional Documentation for Office Assistant:

Option 2 - Typing

Class Specification

Additional Title and Exam Information

Test Information Guide

These documents are in PDF format and can be viewed using Adobe Reader.

NOTE: Salary amounts shown are only to be used as a guide; actual salary will be determined at the time of hire based on current salary plans and/or collective bargaining agreements, if applicable.



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Office Assistant - Opt 2

State Of Illinois