OfficeTeam is currently working with a well-known client in the Educational system find an Office Assistant for a temporary maternity leave coverage. The Office Assistant will be responsible for assisting the Office Manager and Director with administrative and special projects as needed. This position will be going on for approximately 3 months for a maternity leave coverage. If you live in San Jose or open to the area on a temporary basis, please take a look at this great opportunity.
Provide administrative support for the Office Manager and Principal, such as screening visitors/telephone calls, managing correspondence, scheduling meetings and ordering supplies
Process documents and materials such as student transfers, student cumulative records, schedules, reports, and school newsletters
Assist in the maintenance of student records, ensuring they are complete, accurate and properly organized
Manage confidential information appropriately
Assist Office Manager in completing school administrative functions/tasks as dictated by school site and home office deliverables; may work with outside vendors, and develop necessary communications internally and externally.
Manage incoming/outgoing mail including weekly or monthly mailers
Assist with other projects as needed
Strong time management and multitasking skills
Strong interpersonal and communication skills
Ability to work with constant interruptions and remain focused; understand and carry out oral and written instructions; learn new procedures and upgrade skills in order to meet changing job conditions
Ability to work independently as well as with a team
Professional appearance and manner
Proficiency with Microsoft Office, network printing, copiers and fax machines
Employment Type: Temporary