Sorry, this job is no longer accepting applications. See below for more jobs that match what you’re looking for!

Office Assistant

Expired Job

Officeteam San Jose , CA 95112

Posted 4 months ago

OfficeTeam is currently working with a well-known client in the Educational system find an Office Assistant for a temporary maternity leave coverage. The Office Assistant will be responsible for assisting the Office Manager and Director with administrative and special projects as needed. This position will be going on for approximately 3 months for a maternity leave coverage. If you live in San Jose or open to the area on a temporary basis, please take a look at this great opportunity.

  • Provide administrative support for the Office Manager and Principal, such as screening visitors/telephone calls, managing correspondence, scheduling meetings and ordering supplies

  • Process documents and materials such as student transfers, student cumulative records, schedules, reports, and school newsletters

  • Assist in the maintenance of student records, ensuring they are complete, accurate and properly organized

  • Manage confidential information appropriately

  • Assist Office Manager in completing school administrative functions/tasks as dictated by school site and home office deliverables; may work with outside vendors, and develop necessary communications internally and externally.

  • Manage incoming/outgoing mail including weekly or monthly mailers

  • Assist with other projects as needed

Requirements

  • Strong time management and multitasking skills

  • Strong interpersonal and communication skills

  • Ability to work with constant interruptions and remain focused; understand and carry out oral and written instructions; learn new procedures and upgrade skills in order to meet changing job conditions

  • Ability to work independently as well as with a team

  • Professional appearance and manner

  • Proficiency with Microsoft Office, network printing, copiers and fax machines

Employment Type: Temporary


upload resume icon
See if you are a match!

See how well your resume matches up to this job - upload your resume now.

Find your dream job anywhere
with the LiveCareer app.
Mobile App Icon
Download the
LiveCareer app and find
your dream job anywhere
App Store Icon Google Play Icon
lc_ad

Boost your job search productivity with our
free Chrome Extension!

lc_apply_tool GET EXTENSION

Similar Jobs

Want to see jobs matched to your resume? Upload One Now! Remove
Senior Auditor Office Of Retirement Services

City Of San Jose, CA

Posted 2 days ago

VIEW JOBS 1/15/2019 12:00:00 AM 2019-04-15T00:00 The actual salary shall be determinedby the final candidate's qualifications and experience. In addition to the starting salary, employeesin the Senior Auditor classification shall also receive an approximate fivepercent (5%) ongoing non-pensionable compensation pay. ORS isseeking a self-motivated professional who enjoys a challenging and fast-pacedenvironment. The Senior Auditor reports directly to the CEO, who will act asthe liaison to the audit committee. Sincethe Senior Auditor will be auditing all divisions within ORS, it is importantthat independence from a division is maintained. The successful candidate will conduct complex analysis and review of pension-related calculations, perform audit work in a dynamic retirement environment, possess the skills necessary to manage competing priorities and projects, effectively apply concepts of risk assessment, and have strong verbal and written communication skills. General Duties: The Senior Auditor will conduct operational audits and special projects, which includes all phases of an audit including planning, fieldwork, report writing, and presentation. The Senior Auditor will interface with all levels of the ORS. Examples of general duties include: * Perform audits in compliance with the International Professional Practices Framework as issued by the Institute of Internal Auditors (IIA), Government Auditing Standards issued by the Government Accountability Office (GAO), and ORS' policies and procedures. * Determine the nature of ORS processes and formulate objective opinions on their adequacy, effectiveness, and efficiency. * Create an audit schedule, including components of a fiduciary audit, and coordinate with third parties, as well as manage the RFPs for fiduciary audits. * Verify and analyze transactions, management representations, documents, records, methods of reporting, receipts, disbursements, etc. for adequacy, effectiveness, errors, irregularities, and inconsistencies. * Audit samples of the bi-weekly payroll transmittal to ensure proper recording of pensionable and non-pensionable pay into the pension administration system. * Audit records to determine compliance with stated goals and objectives. * Evaluate and develop course of action to respond to the City Auditor recommendations, and provide updates to the CityAuditor on the status of these recommendations on a quarterly basis. * Evaluate information system controls; assess system security and data integrity. * Prepare and present written audit reports with recommendations on audit findings, including quarterly audit committee meetings. * Follow up to assess implementation of recommendations. This recruitment may be used to fill multiple positions in this, or other divisions or departments. If you are interested in employment in this classification, you should apply to ensure you are considered for additional opportunities that may utilize the applicants from this recruitment. Competencies The ideal candidate will possess the following competencies, as demonstrated in past and current employment history. Desirable competencies for this position include: Job Expertise - Demonstrates knowledge of and experience with applicable professional/technical principles and practices, Citywide and departmental procedures/policies and federal and state rules and regulations. Analytical Thinking - Approaches a problem or situation by using a logical, systematic, sequential approach. Initiative - Exhibits resourceful behaviors toward meeting job objectives; anticipates problems, is proactive, and avoids difficulties by planning ahead; displays willingness to assume extra responsibility and challenges; pursues continuing education opportunities that promotes job performance. Multi-Tasking - Can handle multiple projects and responsibilities simultaneously; has handled a wide variety of assignments in past and/or current position(s). Planning - Acts to align own unit's goals with the strategic direction of the organization; defines tasks and milestones to achieve objectives, while ensuring the optimal use of resources to meet those objectives. Reliability - Completes quality work assignments in a timely and efficient manner; fulfills responsibilities and maintains confidentiality as appropriate. Communication Skills - Effectively conveys information and expresses thoughts and facts clearly, orally and in writing; demonstrates effective use of listening skills; displays openness to other people's ideas and thoughts. Teamwork & Interpersonal Skills Develops effective relationships with co-workers and supervisors by helping others accomplish tasks and using collaboration and conflict resolution skills. Computer Skills- Experienced with common business computer applications including but not limited to: MS Outlook, MS Word, MS PowerPoint, and MS Excel. Minimum Qualifications 1: Education: Bachelor's degree in business administration or accounting from an accredited college or university, including eighteen (18) semester units in accounting. There will be no substitution for the required units in accounting. 2. Experience: Four (4) years of progressively responsible professional auditing or accounting experience, including two (2) years experience at the level of Analyst II, Investigator Collector II, Program Performance Auditor I, or higher with the City of San Jose. 3. Employment Eligibility: Federal law requires all employees to provide verification of their eligibility to work in this country. Please be informed that the City of San Jose will NOT sponsor, represent or sign any documents related to visa applications/transfers for H1-B or any other type of visa which requires an employer application. Desirable Qualifications 1. Ability to recognize and evaluate the materiality and significance of deviations from good business practice and recommend appropriate solutions to problems. 2. Ability to gain compliance of auditees in completing the audit and in implementing the recommendations contained in the audit report. 3. Possession of a current/valid certification as a Certified Public Accountant (CPA) or Certified Internal Auditor (CIA), and or Certified Information System Auditor (CISA). Selection Process The selection process will consist of an evaluation of the applicant's training and experience based on the application and responses to the Job Specific Questions. Only the candidates whose backgrounds best match the position will be invited to proceed in the selection process. Additional phases of the selection process will consist of one or more interviews, one of which may include a practical/writing exercise. You will be prompted to answer the following job-specific questions during the online application process. Please note that there is a 4,000-character limit, including spaces, for each text response. * Describeyour experience with conducting evaluations of internal controls, includingwhere you obtained this experience, the process you followed, and the outcome. * Describeyour experience in all phases of conducting an audit from planning, fieldwork, reportwriting, to presentations. * Describeyour experience with auditing or accounting in a governmental agencyenvironment and/or for employee benefit plans. * Describeyour experience with MS Office suite (Excel, Outlook, Word, PowerPoint). * Describea situation that required you to work closely and effectively with a) a team,b) other agencies or departments, c) the public. * Indicatethe current/valid certification(s) that you possess (SELECT ALL THAT APPLY): * Certified Public Accountant (CPA) * Certified Internal Auditor (CIA) * Certified Information System Auditor (CISA) * I do not have any of the above You must answer all job-specific questions in order to be considered for this vacancy or your application will be deemed incomplete and withheld from further consideration. Ifyou have questions about the duties of these positions, please contact BenjieChua-Foy at benjie.chua-foy@sanjoseca.gov Ifyou have questions about the selection or hiring processes, please contact NanditaModak at nandita.modak@sanjoseca.gov City Of San Jose, CA San Jose CA

Office Assistant

Expired Job

Officeteam