Office Assistant - Office Of The Vice President For Student Affairs

Posting Details

Position Information

Requisition Number AS734P Job Title Office Assistant - Office of the Vice President for Student Affairs Pay Rate $19.00 - $22.00 hourly Position Type Part-time Variable Schedule Position Summary

Position Summary:

The Office Assistant is a vital team member of the Office of the Vice President for Student Affairs, providing both administrative and confidential support. Situated at the front desk within the office suite, this role is the first point of contact for students, faculty, and staff, requiring a professional, welcoming demeanor.

The position demands strong organizational and communication skills to effectively manage multiple tasks in a dynamic, fast-paced environment. The Office Assistant will assist in scheduling, data entry, travel arrangements, and financial processing, ensuring the office operates smoothly and efficiently. Ability to work effectively with a wide range of constituencies in a diverse community.

Essential Duties and Responsibilities:

The following are the functions essential to performing this job:

1.Front Office Management: Serve as the first point of contact for the office, managing calls and visitors with discretion, professionalism, and efficiency.

2.Administrative Support: Assist in scheduling meetings for the Vice President for Student Affairs, including room reservations, managing RSVPs, agenda distribution, and minute taking.

3.Financial Administration: Prepare and process purchase orders, vouchers, and budget transfers. Monitor expenditures and prepare detailed expense reports.

4.Record Keeping: Create and maintain accurate, confidential office records and files.

5.Supply Management: Ensure the office is fully stocked with essential supplies (e.g., printing paper, toner, pens, etc).

6.Travel Coordination: Assist with travel arrangements and itinerary preparations for the Vice President and staff as needed.

7.Additional Duties: Take on special projects and perform other duties as assigned to support the office's goals and initiatives.

Required Minimum Qualifications

1.High School Diploma /GED

2.A minimum of two (2) years of administrative experience, preferably in an educational or office setting.

3.Demonstrated proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Desired Qualifications

1.Associate or Bachelor's degree in business administration, communication, or related field.

2.Experience in higher education administration.

3.Familiarity with student information systems and office technology.

4.Strong interpersonal skills with the ability to interact effectively with a diverse community.

5.Ability to multitask, prioritize, and manage time efficiently.

Work Schedule

10:00 AM - 2:00 PM Monday to Thursday

Full/Part Time Part Time Telework Eligible? No Essential Personnel? No

Posting Detail Information

Job Posted Date 03/14/2024 Closing Date Open Until Filled Yes For Best Consideration Special Instructions to Applicants

All applications and required documents must be submitted online. Mail, e-mail, or fax submissions will not be accepted. Cover letters may be addressed to the Search Committee and should briefly address your qualifications as related to the requirements of this position.

Frederick Community College prohibits discrimination against any person on the basis of age, ancestry, citizenship status, color, creed, ethnicity, gender identity and expression, genetic information, marital status, mental or physical disability, national origin, race, religious affiliation, sex, sexual orientation, or veteran status in its activities, admissions, educational programs, and employment. Frederick Community College, an equal opportunity employer, values campus diversity in students and staff and encourages members from historically under-represented groups to apply.

Non-Discrimination Statement

Frederick Community College is committed to the principles of equal opportunity and strictly prohibits discrimination against any person on the basis of age, ancestry, citizenship status, color, creed, ethnicity, gender identity and expression, genetic information, marital status, mental or physical disability, national origin, race, religious affiliation, sex, sexual orientation, or veteran status in its activities, admissions, educational programs, and employment.

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