Office Assistant - City Hall

Closing: Friday, June 7th, 2024, at 9:00 PM

Position: Office Assistant

Department: Parks, Arts, Recreation, and Community Services

Classification: Temporary/Part Time

Rate: $ 21.82- $25.26

Non-Exempt

• Overtime Eligible

Job Summary:

Under the general supervision of the Assistant Manager

• Recreation, the Office Assistant will assist office staff by performing various duties.

Example of Duties & Responsibilities:

Duties may include, but are not limited to, the following:

• Handle incoming calls and other communications.

• Manage filing system and record information as needed.

• Manage volunteer member database.

• Assist in planning and organizing events, scheduling, and overseeing members.

• Assist in creating social media content for promotional needs.

• Attend community activities.

• Creating spreadsheets for data entry.

• Assist, inputting, routing, and processing financial requests such as purchase orders, invoices, and payments.

• Assist in coordinating logistics for special events, including venue set up, equipment rentals, contracts, and vendor coordination.

• Assist with registration, check-in, and participant coordination during events and programs.

• Assist with setup, execution and teardown of events and programs.

• Perform general office duties and run errands.

• Support members to build a better relationship with the community.

• Maintain supply inventory.

• Performs other related duties as assigned.

Required Skills:

• Understand and follow written and oral instructions.

• Strong communication skills.

• Deal tactfully and effectively with staff, participants, and the public.

• Experience with Microsoft Office (Word, PowerPoint, Excel, Publisher, Teams, and Outlook)

Education and Experience:

• Any equivalent combination of education and experience that provides the knowledge, skills, and abilities necessary for acceptable job performance.

• Currently enrolled in a college or university majoring in Business or a related field is desirable.

Core Competencies:

• Problem Solving

• Analytically and logically evaluating information

• Learning Agility

• Seeking learning opportunities and applying the lessons to work

• Handling Stress

• Maintaining emotional stability and self-control under pressure, challenge, or adversity

• Professional Integrity & Ethics

• Displaying honesty, adherence to principles, and personal accountability

• Safety Focus

• Showing Vigilance and care in identifying and addressing health risks and safety hazards

• Customer Focus

• Attending to the Needs and expectations of customers

• Informing

• Proactively obtaining and sharing information

• Teamwork

• Collaborating with others to achieve shared goals

• Valuing Diversity

• Appreciating the benefits of varied backgrounds and cultures in the workplace

• Allocating Resources

• Prioritizing the use of fiscal and material resources to maximize organizational effectiveness

Guiding Principles

• Put people first.

• Be visionary.

• Be an ambassador for Lancaster.

• Be Fiscally Responsible.

• Be Creative.

• Always Improving.

• Be Adaptable and Resilient.

Essential Physical Requirements:

• Ascend/Descend stairs/ladders/balance (moderate)
• Position self to bend or twist (frequent)
• To move, transport, position items up to 15 lbs. (frequent)
• Exposed to outdoor weather conditions (infrequent)
• Operate Equipment (none)
• Stationary or squatting position (frequent)

Environmental Factors:

• Work under time pressure (moderate to frequent)
• Interruptions (frequent)

Essential Cognitive Functions:

• Analyze (continuous)
• Computations (frequent)
• Generate Written Work Product (moderate)
• Independent Problem Solving (continuous)
• Interruptions (frequent)
• Maintain Positive Public Relations (continuous)
• Organize (frequent)

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.

Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time;

The City of Lancaster will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act. You do not need to disclose your criminal history or participate in a background check until a conditional job offer is made to you. After making a conditional offer and running a background check, if the City of Lancaster is concerned about conviction that is directly related to the job, you will be given the chance to explain the circumstances surrounding the conviction, provide mitigating evidence, or challenge the accuracy of the background report. Find out more about the Fair Chance Act by visiting www.dfeh.ca.gov/fair-chance-act/.