Office Assistant MA

Our client, a non-profit in Boston, is seeking a temporary Administrative Assistant to join their team and provide support to the Property Management Administrator. The role is on-site in Boston with a Monday to Friday 8:30am to 5:00pm schedule and is compensating $24 an hour. Qualified candidates are encouraged to apply for immediate consideration REQUIRED Minimum of five (5) years experience as an administrative assistant to senior leadership Experience in prioritizing tasks and meeting deadlines in a fast-paced environment Excellent organizational skills, attention to detail, and ability work on multiple projects at once Experience providing customer facing services to a vulnerable and distressed population Demonstrated ability to manage multiple competing priorities Superior verbal, written, and interpersonal communication skills are essential Strong data management and analytic abilities Experience in maintaining confidential records and information Excels in a team-oriented environment Superior ability to problem-solve Ability to assess and recommend improvements to processes Visual data design competency PREFERRED Experience writing policy and procedures Project Management experience Excellent presentation skills REQUIRED Ability to sustain energy in a sometimes-stressful environment Occasional long periods of sitting Ability to access other locations within and outside the organization REQUIRED Excellent information-gathering, analysis and problem solving skills Demonstrated integrity, flexibility, professional judgment and collaborative approach to work Ability to work independently and take initiative Good judgment and good sense of humor Ability to be successful in a busy, fast paced work environment while maintaining a very pleasant, courteous and professional manner with staff, guests and the public Energetic, enthusiastic and collegial Experienced in critical thinking and problem-solving Committed to the mission, goals, and work of the company ADMINISTRATION Responsible to accurately and efficiently manage requests for information and assistance from the public and from staff Audit tenant files and resolve any problems identified Develop and maintain filing system, and schedule of inspections and unit showings Accurately and efficiently answer phone, take messages and meeting notes. Complete administrative tasks in a timely manner meeting assigned deadlines. Obtain and distribute daily Occupancy and Vacancy data. Work to support general portfolio of Supported Housing - Property Management operations including organizing, updating, filing and distributing policy and procedure, program goals, contracts, grants, and memorandums of agreement. Assist in managing inventory of unit supplies and unit keys Provide support and coordination at various internal and external meetings. Assist in preparation of presentations. Effectively work with internal and external stakeholders. Streamline, align, and maintain electronic processes, operations and procedures to improve the management of grants, contracts and audits for the portfolio. Create and draft impactful progress reports. Provide project management support to the Property Management team as assigned by the Property Management Administrator Perform other additional assignments or projects as requested/directed by supervisor. Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/ Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. We look forward to working with you. Beacon Hill. 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