Office Assistant - Job #Cp20-005262 - El Cajon Valley High School - Closes 10-11-19 @ 1:00 PM

Grossmont Union High School District El Cajon , CA 92020

Posted 2 months ago

OFFICE ASSISTANT - JOB #CP20-005262 - EL CAJON VALLEY HIGH SCHOOL - CLOSES 10-11-19 @ 1:00 PM

Employer:

Grossmont Union High School District

Date Posted:
9/30/2019

Contact:

Human Resources

Number Openings: (At time of posting)
1

Length of Work Year:
8 hours per day, Monday

  • Friday, 11 months

Employment Type:

Full Time

Application Deadline:
10/11/2019 1:00 PM Pacific

Salary:

$3,102.00 to $3,935.00. Includes 14 paid holidays, 11 paid vacations and great benefits (medical, dental, vision, life and flex-pay).

Date Posted: 9/30/2019 Application Deadline: 10/11/2019 1:00 PM Pacific Employment Type: Full Time Length of Work Year: 8 hours per day, Monday

  • Friday, 11 months Salary: $3,102.00 to $3,935.00. Includes 14 paid holidays, 11 paid vacations and great benefits (medical, dental, vision, life and flex-pay). Number Openings: (At time of posting) 1 Contact: Human Resources Email: edjoinpostings2@guhsd.net Phone:

Location/Site:

El Cajon Valley High School

Job#:

CP20-005262

Department:

Administration

Typing Certificate:

Your typing certificate must be scanned and attached to your application in order for it to be accepted.

Location/Site: El Cajon Valley High School

Job#: CP20-005262

Department: Administration

Typing Certificate: Your typing certificate must be scanned and attached to your application in order for it to be accepted.

Job Description / Essential Elements: Print

Purpose Statement:

The job of Office Assistant is done for the purpose/s of supporting assigned school site administrators by providing general clerical support, information and/or direction and responding to inquiries from parents, students and staff.

Incumbents in this classification provide students, staff and the public with information through the performance a wide variety of clerical services which directly supports learning.

JOB DESCRIPTION

This job reports to Assigned Administrator

OFFICE ASSISTANT

Grossmont Union High School District

Essential Functions

  • Answers multiline telephone systems for the purpose of screening calls, transferring calls, responding to inquiries and/or taking messages.

  • Collects fees as assigned for the purpose of ensuring the accuracy and timely completion of transactions.

  • Compiles data from a variety of sources (e.g. graduation lists, budget data, inventories, transcripts, statistical information, etc.) for the purpose of complying with financial, legal and/or administrative requirements.

  • Coordinates a variety of activities (e.g. facility use, appointments,master calendar, sports calendar, field trips, college tours, special events/activities, duplicating services, STG and work experience events, registrations, registration materials, etc.) for the purpose of disseminating information to appropriate parties.

  • Evaluates situations and inquiries involving other staff, students, parents, the public, police, probation department, etc. for the purpose of providing information and/or directing to appropriate personnel for resolution.

  • Greets public, parents, students, vendors, etc. as may be required for the purpose of ensuring sign in, issuing visitors badges, responding to their inquiries and/or directing them to appropriate personnel.

  • Maintains a variety of files, documents and student records (e.g. daily attendance information, monthly attendance reports, lunch program applications, job costing, postage use, equipment repair logs, inventories, requisitions, calendars, sign in sheets, disciplinary information, absence log, etc.) for the purpose of documenting and/or providing reliable information.

  • Maintains and monitors textbook inventory as assigned (e.g. orders, stores, issues supplies and materials, etc.) for the purpose of documenting and/or providing reliable information.

  • Maintains inventory of office supplies (e.g. ordering, stocking, distributing, etc.) for the purpose of ensuring the availability of items as needed.

  • Maintains work area, equipment and/or supplies for the purpose of ensuring availability of materials as needed and promoting a safe and efficient work environment.

  • Obtains quotations from vendors as assigned for the purpose of ensuring cost effective purchases are made for District staff.

  • Oversees student workers as assigned for the purpose of providing guidance and training with their work function and/or ensuring safety practices are followed.

  • Performs record keeping and clerical functions (e.g. copying, faxing, updating databases, generating reports, preparing mailings, filing, etc.) for the purpose of supporting assigned administrator and/or site personnel.

  • Prepares written materials (e.g. forms, reports, memos, letters, work orders, bulletins, class schedules, billings, quotes, budgets, requisitions, inventories, lists, diplomas, certificates, etc.) for the purpose of documenting activities, providing written reference and/or conveying information.

Job Description:
Office

Printed
3/8/2006

Page 1

  • Processes documents and materials (e.g. work permits, letters, memoranda, reports, school bulletins, handbooks, questionnaires, requisitions, contracts, purchase orders, testing materials, mail, fees, fines, homework requests, enrollments, receipts, lunch program applications, work orders, registrations, grades, duplicated materials, etc.) for the purpose of ensuring accuracy and conformance to established procedures prior to disseminating information to appropriate parties.

  • Reconciles account balances as assigned (e.g. revolving fund, ASB, scholarship account, vending machines, etc.) for the purpose of maintaining accurate balances and complying with accounting practices.

  • Responds to inquiries of students, staff, other educational institutions, correctional institutions and/or the public for the purpose of providing information and/or direction as requested.

  • Supports assigned administrative personnel for the purpose of assisting them in the completion of their administrative functions.

Other Functions

  • Assists other personnel as may be required for the purpose of ensuring an efficient and effective work environment.

  • Conducts inventories as assigned for the purpose of verifying materials and equipment and/or identifying losses.

Job Requirements:
Minimum Qualifications

Skills, Knowledge and Abilities

SKILLS are required to perform multiple, non-technical tasks with a potential need to upgrade skills in order to meet changing job conditions.

Specific skills required to satisfactorily perform the functions of the job include: administering first aid; operating standard office equipment including utilizing pertinent software applications; preparing and maintaining accurate records; and professional telephone etiquette.

KNOWLEDGE is required to perform basic math, including calculations using fractions, percents, and/or ratios; read a variety of manuals, write documents following prescribed formats, and/or present information to others; and understand complex, multi-step written and oral instructions. Specific knowledge required to satisfactorily perform the functions of the job includes: business telephone etiquette; modern office equipment; concepts of grammar and punctuation; data entry; keyboarding; basic security precautions; and pertinent codes, policies, regulations and/or laws.

ABILITY is required to schedule activities and/or meetings; gather, collate, and/or classify data; and use basic, job-related equipment. Flexibility is required to work with others in a wide variety of circumstances; work with data utilizing defined and similar processes; and operate equipment using defined methods.

Ability is also required to work with a diversity of individuals and/or groups; work with a variety of data; and utilize specific, job-related equipment.

In working with others, problem solving is required to identify issues and create action plans. Problem solving with data may require independent interpretation; and problem solving with equipment is limited to moderate. Specific abilities required to satisfactorily perform the functions of the job include: adapting to changing priorities; communicating with diverse groups; establishing effective working relationships; meeting deadlines and schedules; working with constant interruptions; and working variable shifts as assigned.

Responsibility

Responsibilities include: working under limited supervision following standardized practices and/or methods; providing information and/or advising others; and operating within a defined budget. Utilization of some resources from other work units may be required to perform the job's functions. There is a continual opportunity to have some impact on the Organization's services.

Working Environment

The usual and customary methods of performing the job's functions require the following physical demands: occasional lifting, carrying, pushing, and/or pulling; and significant fine finger dexterity. Generally the job requires 80% sitting, 10% walking, and 10% standing. The job is performed under a generally hazard free environment.

Experience

Education

Job related experience is required. High School diploma or equivalent.

Job Description:
Office

Printed
3/8/2006

Page 2

Required Testing

Continuing Educ. / Training

Certificates & Licenses

Clearances

FLSA Status

Non Exempt

Approval Date
11/10/2005

Salary Grade

Unit II 37

Job Description:
Office

Printed
3/8/2006

Page 3

Criminal Justice Fingerprint/Background Clearance

TB Clearance

Current Typing Certificate at an acceptable rate of speed.

Valid Driver's License & Evidence of Insurability as assigned

None Specified

As required for position

Requirements for Applying

TYPING CERTIFICATE REQUIRED: Requires a typing certificate with an acceptable rate of speed, within the last 12 months, and must be administered under the "International Typing Contest" rules.

Online certifications are not acceptable. *YOUR TYPING CERTIFICATE MUST BE SCANNED AND ATTACHED TO YOUR EDJOIN APPLICATION IN ORDER TO BE CONSIDERED. If you are in a current clerical position with the Grossmont Union High School District, this is not a requirement. EDUCATION: High School diploma or equivalent.

EXPERIENCE: Job related experience is required. Purpose Statement: The job of Office Assistant is done for the purpose/s of supporting assigned school site administrators by providing general clerical support, information and/or direction and responding to inquiries from parents, students, and staff.

Incumbents in this classification provide students, staff and the public with information through the performance a wide variety of clerical services which directly supports learning. This job reports to the Assigned Administrator.

  • Typing Certificate

Requirements for Applying

TYPING CERTIFICATE REQUIRED: Requires a typing certificate with an acceptable rate of speed, within the last 12 months, and must be administered under the "International Typing Contest" rules.

Online certifications are not acceptable. *YOUR TYPING CERTIFICATE MUST BE SCANNED AND ATTACHED TO YOUR EDJOIN APPLICATION IN ORDER TO BE CONSIDERED. If you are in a current clerical position with the Grossmont Union High School District, this is not a requirement. EDUCATION: High School diploma or equivalent.

EXPERIENCE: Job related experience is required. Purpose Statement: The job of Office Assistant is done for the purpose/s of supporting assigned school site administrators by providing general clerical support, information and/or direction and responding to inquiries from parents, students, and staff.

Incumbents in this classification provide students, staff and the public with information through the performance a wide variety of clerical services which directly supports learning. This job reports to the Assigned Administrator.

  • Typing Certificate

Job Requirements:
Minimum Qualifications Skills, Knowledge, and Abilities SKILLS are required to perform multiple, non-technical tasks with a potential need to upgrade skills to meet changing job conditions.

Specific skills required to satisfactorily perform the functions of the job include: administering first aid; operating standard office equipment including utilizing pertinent software applications; preparing and maintaining accurate records, and professional telephone etiquette. KNOWLEDGE is required to perform basic math, including calculations using fractions, percents, and/or ratios; read a variety of manuals, write documents following prescribed formats, and/or present information to others; and understand complex, multi-step written and oral instructions. Specific knowledge required to satisfactorily perform the functions of the job includes business telephone etiquette; modern office equipment; concepts of grammar and punctuation; data entry; keyboarding; basic security precautions; and pertinent codes, policies, regulations and/or laws.

ABILITY is required to schedule activities and/or meetings; gather, collate, and/or classify data; and use basic, job-related equipment. Flexibility is required to work with others in a wide variety of circumstances; work with data utilizing defined and similar processes, and operate equipment using defined methods.

Ability is also required to work with a diversity of individuals and/or groups; work with a variety of data; and utilize specific, job-related equipment.

In working with others, problem-solving is required to identify issues and create action plans. Problem-solving with data may require independent interpretation, and problem-solving with equipment is limited to moderate. Specific abilities required to satisfactorily perform the functions of the job include: adapting to changing priorities; communicating with diverse groups; establishing effective working relationships; meeting deadlines and schedules; working with constant interruptions, and working variable shifts as assigned.

Responsibility Responsibilities include: working under limited supervision following standardized practices and/or methods; providing information and/or advising others; and operating within a defined budget. Utilization of some resources from other work units may be required to perform the job's functions. There is a continual opportunity to have some impact on the Organization's services.

APPLY(CURRENT EMPLOYEES ONLY) APPLY

Back To Search Results Page



icon no score

See how you match
to the job

Find your dream job anywhere
with the LiveCareer app.
Mobile App Icon
Download the
LiveCareer app and find
your dream job anywhere
App Store Icon Google Play Icon
lc_ad

Boost your job search productivity with our
free Chrome Extension!

lc_apply_tool GET EXTENSION

Similar Jobs

Want to see jobs matched to your resume? Upload One Now! Remove
Supervisor Food Services Operations Cp20005343 Food Services Department El Cajon Closes 12119 1155 PM

Grossmont Union High School District

Posted 2 days ago

VIEW JOBS 11/17/2019 12:00:00 AM 2020-02-15T00:00 SUPERVISOR, FOOD SERVICES OPERATIONS - CP20-005343 - FOOD SERVICES DEPARTMENT, EL CAJON - CLOSES 12-1-19 @ 11:55 PM Employer: Grossmont Union High School District Date Posted: 11/15/2019 Contact: Human Resources Number Openings: (At time of posting) 1 Length of Work Year: 12 months, 8 hours per day, Monday - Friday Employment Type: Full Time Application Deadline: 12/1/2019 11:55 PM Pacific Salary: $66,058.00 to $84,309.00 per year plus 15 paid holidays, 2 Floating Holidays and 12 paid vacation days. Plus great benefits (medical, dental, vision, life and flex-pay). Date Posted: 11/15/2019 Application Deadline: 12/1/2019 11:55 PM Pacific Employment Type: Full Time Length of Work Year: 12 months, 8 hours per day, Monday - Friday Salary: $66,058.00 to $84,309.00 per year plus 15 paid holidays, 2 Floating Holidays and 12 paid vacation days. Plus great benefits (medical, dental, vision, life and flex-pay). Number Openings: (At time of posting) 1 Contact: Human Resources Email: edjoinpostings2@guhsd.net Phone: LOCATION / SITE:: Grossmont Union High School District Campus JOB #:: CP20-005343 DEPARTMENT:: Student Nutrition Food Services Requirements: Scan and attach your current resume to the application and 2 letters of recommendation. LOCATION / SITE:: Grossmont Union High School District Campus JOB #:: CP20-005343 DEPARTMENT:: Student Nutrition Food Services Requirements: Scan and attach your current resume to the application and 2 letters of recommendation. Job Description / Essential Elements: Print JOB DESCRIPTION Grossmont Union High School District SUPERVISOR, FOOD SERVICE OPERATIONS Purpose Statement: The job of Supervisor, Food Service Operations is done for the purpose/s of planning implementing, directing and maintaining the district's nutritional services; ensuring that departmental work goals are met; complying with state and federal program mandates and health requirements; and ensuring optimal utilization of personnel and financial resources. This job reports to Director, Food Services Essential Functions • Assists in a wide variety of duties in the central and local site kitchens and outside sales as needed for the purpose of meeting production and transportation schedules. • Compiles weekly production sheets for the purpose of reconciling meals served with food used. • Conducts physical inventories for the purpose of verifying stock and identifying losses. • Coordinates a variety of activities (e.g. inservice, special catered events, workshops, etc.) for the purpose of ensuring availability of facilities or supplies and delivering services in conformance to established guidelines. • Develops and implements menu plans for the purpose of ensuring quality of meal service meets regulatory requirements. • Facilitates the production component of food services for the purpose of ensuring the effective delivery of quality food services within budget. • Implements employee training programs (e.g. food handling and preparation, sanitation, safety, etc.) for the purpose of ensuring established policies and procedures are followed. • Inspects food service operational sites (e.g. cafeterias, kitchens, storage, etc.) for the purpose of ensuring services are provided according to health standards. • Maintains a variety of manual and electronic documents, files and records (e.g. production sheets, meal counts, menus, recipes, nutritional analyses, training materials, etc.) for the purpose of providing written support and/or conveying information. • Manages food services operations (e.g. sanitation, nutrition requirements, facilities, equipment, personnel, etc.) for the purpose of ensuring services are provided efficiently and in compliance with county, state and federal standards. • Orders food items, supplies, equipment, etc. (e.g. prepares bids, reviews quotes, orders, etc.) for the purpose of maintaining inventory of items required to provide food services to school sites. • Performs duties of Director, Food Services in the absence of the Director for the purpose of ensuring administrative functions are completed. • Prepares written materials (e.g. menus, reports, product specifications, catering booklet, etc.) for the purpose of documenting activities, providing written support and/or conveying information. • Provides input relating to employee performance evaluations as requested for the purpose of assisting in employee evaluations as requested. • Researches new products, vendors, regulations, etc. for the purpose of recommending purchases, contracts and/or ensuring compliance with current regulations. Other Functions • Assists other personnel as may be required for the purpose of ensuring an efficient and effective work environment. Job Requirements: Minimum Qualifications SKILLS are required to perform multiple, technical tasks with a potential need to upgrade skills in order to meet changing job conditions. Specific skills required to satisfactorily perform the functions of the job include: adhering to safety practices; using basic office equipment including computers; pertinent software applications; and pricing and budgeting. KNOWLEDGE is required to perform basic math, including calculations using fractions, percents, and/or ratios; read technical information, compose a variety of documents, and/or facilitate group discussions; and analyze situations to define issues and draw conclusions. Specific knowledge required to satisfactorily perform the functions of the job includes: health and safety standards; pertinent codes, policies, regulations and/or laws; quantity food preparation; and standard bookkeeping practices. ABILITY is required to schedule a number of activities, meetings, and/or events; often gather, collate, and/or classify data; and use basic, job-related equipment. Flexibility is required to work with others in a wide variety of circumstances; analyze data utilizing defined but different processes; and utilize equipment under a variety of conditions for multiple purposes. Ability is also required to work with a significant diversity of individuals and/or groups; work with a variety of data; and utilize a variety of job-related equipment. In working with others, problem solving is required to analyze issues and create action plans. Problem solving with data frequently requires independent interpretation of guidelines; and problem solving with equipment is moderate. Specific abilities required to satisfactorily perform the functions of the job include: communicating with diverse groups; meeting deadlines and schedules; setting priorities; working with detailed information/data; and adapting to changing service requirements. Responsibility Responsibilities include: working independently under broad organizational guidelines to achieve unit objectives; directing other persons within a department, large work unit, and/or across several small work units; and monitoring budget expenditures. Utilization of resources from other work units is often required to perform the job's functions. There is a continual opportunity to significantly impact the Organization's services. Working Environment The usual and customary methods of performing the job's functions require the following physical demands: occasional lifting, carrying, pushing, and/or pulling; some climbing and balancing; some stooping, kneeling, crouching, and/or crawling; and significant fine finger dexterity. Generally the job requires 70% sitting, 15% walking, and 15% standing. The job is performed under minimal temperature variations and a generally hazard free environment. Experience Job related experience within specialized field is required. Education High School diploma or equivalent. Required Testing Pre-employment Proficiency Test Certificates & Licenses Valid California Driver's License County of San Diego Food Service Manager Training Certificate Food Service Sanitation and Safety Training Certificate Continuing Educ. / Training Maintain Certification Clearances Criminal Justice Fingerprint/Background Clearance; TB Clearance FLSA Status Approval Date Salary Grade Exempt 6/15/2006 Supervisors 77 Requirements for Applying SUPERVISOR, FOOD SERVICE OPERATIONS MINIMUM REQUIREMENTS : Scan and attach your current resume to the application and 2 letters of recommendation. Experience: Job related experience within specialized field is required. Education: High School diploma or equivalent. Required Testing: Pre-employment Proficiency Test Certificates & Licenses: Valid California Driver's License County of San Diego Food Service Manager Training Certificate Food Service Sanitation and Safety Training Certificate Clearances Continuing Educ. / Training: Maintain Certification SUPERVISOR, FOOD SERVICE OPERATIONS Purpose Statement: The job of Supervisor, Food Service Operations is done for the purpose/s of planning implementing, directing and maintaining the district's nutritional services; ensuring that departmental work goals are met; complying with state and federal program mandates and health requirements; and ensuring optimal utilization of personnel and financial resources. This job reports to the Director, Food Services Criminal Justice Fingerprint/Background Clearance TB Clearance Job Requirements: Minimum Qualifications Skills, Knowledge and Abilities SKILLS are required to perform multiple, technical tasks with a potential need to upgrade skills in order to meet changing job conditions. Specific skills required to satisfactorily perform the functions of the job include: adhering to safety practices; using basic office equipment including computers; pertinent software applications; and pricing and budgeting. KNOWLEDGE is required to perform basic math, including calculations using fractions, percents, and/or ratios; read technical information, compose a variety of documents, and/or facilitate group discussions; and analyze situations to define issues and draw conclusions. Specific knowledge required to satisfactorily perform the functions of the job includes: health and safety standards; pertinent codes, policies, regulations and/or laws; quantity food preparation; and standard bookkeeping practices. Requirements for Applying SUPERVISOR, FOOD SERVICE OPERATIONS MINIMUM REQUIREMENTS : Scan and attach your current resume to the application and 2 letters of recommendation. Experience: Job related experience within specialized field is required. Education: High School diploma or equivalent. Required Testing: Pre-employment Proficiency Test Certificates & Licenses: Valid California Driver's License County of San Diego Food Service Manager Training Certificate Food Service Sanitation and Safety Training Certificate Clearances Continuing Educ. / Training: Maintain Certification SUPERVISOR, FOOD SERVICE OPERATIONS Purpose Statement: The job of Supervisor, Food Service Operations is done for the purpose/s of planning implementing, directing and maintaining the district's nutritional services; ensuring that departmental work goals are met; complying with state and federal program mandates and health requirements; and ensuring optimal utilization of personnel and financial resources. This job reports to the Director, Food Services Criminal Justice Fingerprint/Background Clearance TB Clearance Job Requirements: Minimum Qualifications Skills, Knowledge and Abilities SKILLS are required to perform multiple, technical tasks with a potential need to upgrade skills in order to meet changing job conditions. Specific skills required to satisfactorily perform the functions of the job include: adhering to safety practices; using basic office equipment including computers; pertinent software applications; and pricing and budgeting. KNOWLEDGE is required to perform basic math, including calculations using fractions, percents, and/or ratios; read technical information, compose a variety of documents, and/or facilitate group discussions; and analyze situations to define issues and draw conclusions. Specific knowledge required to satisfactorily perform the functions of the job includes: health and safety standards; pertinent codes, policies, regulations and/or laws; quantity food preparation; and standard bookkeeping practices. ABILITY is required to schedule a number of activities, meetings, and/or events; often gather, collate, and/or classify data; and use basic, job-related equipment. Flexibility is required to work with others in a wide variety of circumstances; analyze data utilizing defined but different processes; and utilize equipment under a variety of conditions for multiple purposes. Ability is also required to work with a significant diversity of individuals and/or groups; work with a variety of data; and utilize a variety of job-related equipment. In working with others, problem solving is required to analyze issues and create action plans. Problem solving with data frequently requires independent interpretation of guidelines; and problem solving with equipment is moderate. Specific abilities required to satisfactorily perform the functions of the job include: communicating with diverse groups; meeting deadlines and schedules; setting priorities; working with detailed information/data; and adapting to changing service requirements. Responsibility Responsibilities include: working independently under broad organizational guidelines to achieve unit objectives; directing other persons within a department, large work unit, and/or across several small work units; and monitoring budget expenditures. Utilization of resources from other work units is often required to perform the job's functions. There is a continual opportunity to significantly impact the Organization's services. APPLY(CURRENT EMPLOYEES ONLY) APPLY Back To Search Results Page Grossmont Union High School District El Cajon CA

Office Assistant - Job #Cp20-005262 - El Cajon Valley High School - Closes 10-11-19 @ 1:00 PM

Grossmont Union High School District